GEM

Indian Oil Corporation Limited Panipat Refinery Shaft Assembly Tender 2025 - GIX-AFC-297106-A-000 & IOC SA-105 8402

Bid Publish Date

28-Nov-2025, 10:30 am

Bid End Date

08-Dec-2025, 3:00 pm

Progress

Issue28-Nov-2025, 10:30 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

6

Category

NCM2513095 ITEM No. 10: SHAFT ASSEMBLY, P/N: GIX-AFC- 297106-A-000

Bid Type

Two Packet Bid

Key Highlights

  • • Exclusive bidder eligibility: Only M/s BGR Energy System Limited qualifies for evaluation.
  • • Quantity flexibility: Option to adjust order quantity up to 25% of bid/contract quantity.
  • • Delivery-time calculation: Additional time = (extra qty/original qty) × original delivery period, min 30 days.
  • • Delivery scope: Pure goods supply; no installation or after-sales service specified.
  • • Part numbers specified: GIX-AFC-297106-A-000 and SA-105, P/N-8402 shaft assemblies.
  • • ATC documents referenced: Buyer-uploaded ATC; bidders must review and comply.

Tender Overview

Organization: Indian Oil Corporation Limited / Panipat Refinery. Product scope: Shaft Assembly (P/N: GIX-AFC-297106-A-000) and Shaft, DIA-105 (P/N: SA-105, 8402). Contract type: Supply of goods only, with optional quantity adjustments up to ±25% at contracted rates. Mandatory bidder: Only M/s BGR Energy System Limited is eligible; other bids may be rejected as unsolicited. Location: Panipat, Haryana. Estimated value and exact EMD are not disclosed in the data. The tender emphasizes adherence to option-clause delivery timing and ownership of supply rights. This setup targets a single-supplier procurement for specialized shaft components.

Technical Specifications & Requirements

  • Items: Shaft Assembly (P/N GIX-AFC-297106-A-000) and Shaft DIA-105 (P/N SA-105, 8402).
  • Delivery/quantity: Option clause allows increase/decrease up to 25% of bid/contract quantity; additional time calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days. Delivery commences from last date of original delivery order; extended delivery may apply.
  • Scope: Bid price to include all cost components; scope limited to the supply of goods only.
  • Bidder eligibility: Exclusive consideration for M/s BGR Energy System Limited; other bids rejected as unsolicited.
  • ATC & terms: Buyer-introduced terms require compliance with the ATC document uploaded by the buyer.

Terms & Eligibility

  • Delivery terms: Delivery period linked to original delivery order with extension rules as defined by the option clause.
  • Bid scope: Only supply of goods; no installation or services mentioned.
  • Eligibility clause: Proprietary bidder for the required goods in Indian Oil; only M/s BGR Energy System Limited is considered valid.
  • Documentation: Submit per tender conditions; ensure ATC documents are reviewed and complied with.
  • Payment & penalties: No explicit payment terms or LD penalties detailed in the provided data; customary procurement terms apply per IOC guidelines.

Key Specifications

  • Shaft Assembly, P/N GIX-AFC-297106-A-000

  • Shaft, DIA-105, P/N SA-105, 8402

  • Scope: Supply of Goods only

  • Option clause: +/-25% quantity, extended delivery time formula with min 30 days

  • Delivery from last date of original delivery order; extended delivery period allowed

  • Bidder eligible: M/s BGR Energy System Limited (exclusive bidder per ATC)

Terms & Conditions

  • Option Clause allows 25% quantity variation at contracted rates

  • Delivery schedule begins after original order date; extension rules apply

  • Only one bidder eligible for evaluation: M/s BGR Energy System Limited

Important Clauses

Payment Terms

Not detailed in data; standard IOC terms likely apply per ATC

Delivery Schedule

Delivery starts from last date of original delivery order; extended time computed as (additional quantity/original quantity) × original period; minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; refer to ATC for LD terms

Bidder Eligibility

  • Only M/s BGR Energy System Limited is acceptable for evaluation as the proprietary bidder

  • Offers from other bidders will be treated as unsolicited and rejected

  • Bid submission must follow tender conditions and ATC document

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates related to supply of shaft assemblies

4

Financial statements or turnover proof

5

EMD submission evidence (if applicable per terms)

6

Technical compliance/quality certificates (as applicable)

7

OEM authorizations or proprietary bid confirmation for M/s BGR Energy System Limited

Frequently Asked Questions

How to bid for shaft assembly tender in Panipat IOC 2025?

Bidders must be the proprietary supplier for IOC Panipat shaft components, specifically for GIX-AFC-297106-A-000 and SA-105, 8402. Ensure compliance with the ATC, submit GST, PAN, experience certificates, financials, OEM authorizations, and any EMD requirements. The sole eligible bidder is M/s BGR Energy System Limited.

What documents are required to participate in IOCL Panipat shaft tender 2025?

Submit GST registration, PAN, experience certificates in supplying shaft assemblies, financial statements showing turnover, EMD documentation, technical compliance certificates, OEM authorizations, and ATC-compliant bid forms. Ensure the documents align with the buyer-added terms and the proprietary bidder condition.

What are the key technical specifications for the shaft items in this tender?

Item 1: Shaft Assembly, P/N GIX-AFC-297106-A-000. Item 2: Shaft, DIA-105, P/N SA-105, 8402. The scope is strictly supply of goods; no installation. Part numbers and dimensions govern acceptance, with delivery-time rules under the option clause.

What is the delivery time framework for IOC Panipat shaft procurement?

Delivery begins after the last date of the original delivery order. If the option clause is exercised, extended time equals (additional quantity/original quantity) × original delivery period, with a minimum of 30 days. The purchaser may extend delivery up to the original delivery period.

What is the eligibility criterion for bidders under the IOC ATC for this tender?

Only M/s BGR Energy System Limited is eligible for evaluation as the proprietary bidder for the required goods. Other bids will be treated as unsolicited and rejected; bidders must comply with the tender conditions and ATC document.

Are there any explicit penalties or LD terms for late delivery?

The provided data does not specify LD terms. Refer to the ATC document for any penalties or performance bonds. Ensure compliance with delivery schedule rules and any agreed delivery milestones to mitigate potential liquidated damages.

What is the scope of supply for this IOCL Panipat tender?

Scope is limited to the supply of goods only, specifically shaft assemblies and shafts with the given part numbers. No installation or after-sales service is described. Ensure all costs are included in the bid price per the ATC guidance.

Where can bidders find the official ATC and submission guidelines?

Access the buyer-uploaded ATC document referenced in the tender terms. It contains mandatory submission guidelines, eligibility constraints, and any special conditions. Follow it precisely to ensure bid validity and alignment with IOC procurement requirements.

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