GEM

Armed Forces Tribunal HP Printer Cartridges Tender India 2025—IS 550/ISI-like Standards Required, DEFENCE Sector

Bid Publish Date

18-Nov-2025, 5:48 pm

Bid End Date

28-Nov-2025, 6:00 pm

Bid Opening Date

28-Nov-2025, 6:30 pm

Location

BATHINDA , PUNJAB

Progress

Issue18-Nov-2025, 5:48 pm
AwardPending
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Quantity

6

Category

HP Laser Jet Cartridge 925

Bid Type

Two Packet Bid

Key Highlights

  • • OEM cartridges for multiple brands (HP, Canon, Epson) included in single tender
  • • Option clause enabling quantity variation up to 25% during and after contract
  • • Pre-dispatch and post-receipt inspection options via nominated agency or Board of Officer
  • • Mandatory documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate
  • • Turnover verification required through audited balances or CA certificate for last 3 years
  • • Delivery periods adjusted based on original terms with minimum 30 days
  • • No explicit EMD amount published in tender text; check ATC for exact value
  • • Tender targets OEM-compatible consumables for Defence-sector printers

Tender Overview

Armed Forces Tribunal of the Department of Defence seeks the supply of printer consumables: HP LaserJet 925, HP 110A, HP Ink 158X, Canon Ink Jet Multi Colour 790, and Epson Ink Jet 003 cartridges. The scope is limited to supply of goods with a possible 25% quantity variation under the option clause. Inspection can be pre-dispatch or post-receipt as decided by the Board of Officer. The tender emphasizes bidder turnover verification and standard bid documents, with delivery timelines linked to contract orders. Location details are not disclosed in the tender text. This procurement targets reliable, OEM-compatible consumables for Defence-sector printers, with price-and-delivery flexibility during contract execution.

Technical Specifications & Requirements

  • Product names: HP LaserJet Cartridge 925, HP LaserJet Cartridge 110A, HP Ink Jet 158X, Canon Ink Jet Multi Colour Ink 790, Epson Ink Jet Cartridge Ink 003
  • Scope: Only supply of goods; no installation services listed
  • Inspection: Pre-dispatch or post-receipt inspections by nominated agency or Board of Officer; choice depends on ATC clause
  • Delivery window: Delivery period calculations linked to original delivery period with a minimum 30 days, subject to quantity changes up to 25%
  • Financials: Turnover criterion requires three-year average turnover evidence via audited/CA certificates; exact values not disclosed
  • Documentation: PAN, GSTIN, Cancelled Cheque, EFT mandate; vendor code creation and related submissions
  • Category specifics: No detailed technical specs published; bidders must rely on OEM-compatible cartridges

Terms, Conditions & Eligibility

  • EMD/ security terms: Not disclosed in the text; bidders must refer to bid document for exact amount
  • Turnover requirement: Minimum average annual turnover over last three years as per bid document; audited balance sheets or CA certificate required
  • Delivery terms: Quantities may be increased up to 25% during contract; delivery period extended proportionally with minimum 30 days
  • Inspection: Pre-dispatch or post-receipt inspection by authorized agency; Board of Officer acceptance
  • Documents required: PAN, GSTIN, Cancelled Cheque, EFT Mandate; vendor code creation documents
  • Payment terms: Not specified in the tender text; bidder must consult ATC terms for payment clauses

Key Specifications

  • Product names and categories: HP LaserJet 925 cartridge, HP LaserJet 110A cartridge, HP Ink Jet 158X, Canon Ink Jet Multi Colour Ink 790, Epson Ink Jet Cartridge Ink 003

  • Quantities: Not disclosed; quantity variation up to 25% allowed

  • EMD/Estimated value: Not disclosed; refer to tender ATC

  • Delivery: Minimum 30 days after order, extended by proportion to increased quantity

  • Standards/Compliance: OEM-compatible cartridges; no IS/IS- or ISO-code specified in text

  • Warranty: Not specified in text; bidders should verify with ATC

Terms & Conditions

  • 25% quantity variation rights during and after contract with pro-rata delivery extensions

  • Mandatory turnover and financial documentation for three preceding years

  • Inspection options: pre-dispatch or post-receipt by approved agencies or Board of Officer

Important Clauses

Payment Terms

Not specified in the tender text; refer to ATC for exact payment milestones and modes

Delivery Schedule

Delivery period starts from last date of original delivery order; additional time based on (increased quantity/original quantity) × original delivery period with minimum 30 days

Penalties/Liquidated Damages

Not disclosed in tender text; check ATC for LD and penalty clauses

Bidder Eligibility

  • Three-year average annual turnover requirement with proof (audited balances or CA certificate)

  • PAN, GSTIN, and EFT mandate documents must be valid and verifiable

  • OEM authorization if not supplying directly as OEM

  • Ability to supply OEM-compatible HP, Canon, Epson cartridges

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 HP Laser Jet Cartridge 925 HP Laser Jet Cartridge 925 2 nos tsscwc138 20
2 HP Laser Jet Cartridge 110A HP Laser Jet Cartridge 110A 1 nos tsscwc138 20
3 HP Ink Jet Ink 158X HP Ink Jet Ink 158X 1 nos tsscwc138 20
4 Canon Ink Jet Multi colour Ink 790 Canon Ink Jet Multi colour Ink 790 1 set tsscwc138 20
5 Epson Ink Jet Cartridge Ink 003 Epson Ink Jet Cartridge Ink 003 1 set tsscwc138 20

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certifiied by Bank

5

Audited Balance Sheets or CA/Cost Accountant turnover certificate for last 3 years

6

OEM authorization (if bidder is not OEM)

7

Bid submission documents for Vendor Code Creation

8

Any pre-dispatch/post-receipt inspection clearances if applicable

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for printer cartridge tender in Defence sector?

Bidders should prepare PAN, GSTIN, Cancelled Cheque, and EFT Mandate, plus turnover evidence for three years. Ensure OEM compatibility for HP, Canon, and Epson cartridges and comply with inspection requirements. Follow ATC for quantity variation up to 25% and delivery timelines starting from the original delivery date.

What documents are required for submission in this procurement?

Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, turnover certificates or audited balances for last three years, OEM authorizations if applicable, and vendor code creation documents. Ensure all documents align with the Seller Terms and Conditions of the Defence department tender.

What are the delivery terms for increased quantities in this tender?

Delivery periods extend pro-rata when quantities increase up to 25%. The minimum extra time is 30 days unless the original period already exceeds 30 days. Final delivery schedules depend on the last date of the original order and ATC-derived calculations.

Which brands of cartridges are included in this procurement?

The tender covers HP LaserJet 925 and 110A cartridges, HP Ink Jet 158X, Canon Ink Jet Multi Colour 790, and Epson Ink Jet Cartridge 003. Suppliers must provide OEM-compatible consumables suitable for these models.

What is the inspection process for this supply contract?

Inspection may be pre-dispatch at seller premises or post-receipt at the consignee site, as decided by the Board of Officer or nominated inspection agency. Ensure readiness for both inspection scenarios per tender terms.

What turnover evidence is required to meet eligibility criteria?

Submit completed turnover details for the last three financial years via audited balance sheets or CA/Cost Accountant certificate. If the bidder is less than three years old, use completed years after incorporation for turnover computation.