GEM

Northern Railway Scanning and Digitisation Service Tender 2025 - IS0/RAILWAY Standards & EMD Rs 26,400

Bid Publish Date

23-Nov-2025, 11:18 am

Bid End Date

17-Dec-2025, 3:00 pm

EMD

₹26,400

Value

₹13,19,990

Location

NEW DELHI , DELHI

Progress

Issue23-Nov-2025, 11:18 am
AwardPending
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Quantity

1211000

Bid Type

Single Packet Bid

Categories 2

DOCUMENT SCANNING MULTIFUNCTION PRINTERS

Tender Overview

The procurement is issued by the Northern Railway (Indian Railways) for Scanning and Digitisation Service (Version 2) affecting A4 and legal document formats. The project value is ₹1,319,990 with an EMD of ₹26,400. Location details are not specified, but the involvement is centralized to Northern Railway operations. The tender emphasizes digital imaging, indexing, and archival conversion, with an ATC document uploaded by the buyer. The bid process supports online EMD payments via RTGS to FA & CAO, Northern Railway, and requires submission of payment proof. This is a data conversion and archival digitisation requirement intended to modernise document handling.

Technical Specifications & Requirements

There are no explicit technical specifications provided in the tender data. Key identifiable elements include the service category: Scanning and Digitisation Service (Version 2) for A4 and legal format. The absence of a BOQ implies flexible scope for digitisation throughput, indexing, metadata tagging, and file format delivery. The tender supports online EMD submission and specifies a bank transfer mechanism to State Bank of India, New Delhi. In lieu of detailed specs, bidders should prepare for standard document imaging deliverables, secure storage, and metadata schemas aligned to Indian Railways archival practices. A formal ATC accompanies the bid for compliance.

Terms, Conditions & Eligibility

Critical terms include an EMD of ₹26,400 payable via RTGS/online to the SBI account provided, with proof of payment to be uploaded. The EMD must be referenced by bid number and bidder name. The EMD can be submitted as online payment. The tender requires compliance with buyer-added ATC; no explicit delivery timelines or warranty are stated. Bidders should be prepared to furnish general corporate documents, payment proofs, GST, and PAN as part of standard procurement submission processes as per Northern Railway guidelines.

Key Specifications

  • Product/Service: Scanning and Digitisation Service (Version 2)

  • Document formats: A4 and legal (basic deliverables implied by tender)

  • Estimated Value: ₹1,319,990

  • EMD: ₹26,400

  • Payment mode: RTGS/online to FA & CAO, Northern Railway, SBI, New Delhi

  • Proof of payment: Upload scanned RTGS transaction along with bid

  • ATC: Buyer uploaded ATC document for compliance

Terms & Conditions

  • EMD ₹26,400 via RTGS/online to SBI, New Delhi

  • Online payment proof to be uploaded with bid

  • ATC terms provided by buyer; no explicit delivery timeline stated

  • No BOQ items listed; scope appears to be digitisation work

Important Clauses

Payment Terms

EMD of ₹26,400 to be paid via RTGS/online to FA & CAO, Northern Railway, SBI New Delhi; bidder must upload proof with bid.

Delivery Schedule

No explicit delivery timeline published; bidders should anticipate standard railway archival project timelines per ATC.

Penalties/Liquidated Damages

No LD stated in available data; refer to ATC for penalty provisions if any.

Bidder Eligibility

  • Experience in document digitisation or scanning services

  • Ability to process A4 and legal sized documents

  • Financial viability to undertake a ₹1.32 million project

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Required Documents

1

EMD payment proof (RTGS/online transfer) with bid number and bidder name

2

GST registration certificate (if applicable per bidder)

3

PAN card

4

Financial statements or solvency information

5

Technical bid submission (format per ATC)

6

OEM authorization or reseller authorization (if required by ATC)

7

Any prior similar work experience certificates (if requested)

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for scanning and digitisation tender in Northern Railway 2025?

Bidders must submit an online bid with EMD of ₹26,400 via RTGS to SBI, New Delhi, and upload payment proof. Ensure ATC compliance, provide GST/PAN, and attach technical bid per tender ATC. Prepare documentation for A4 and legal format digitisation and demonstrate archival capability.

What documents are required for Northern Railway digitisation tender 2025?

Required documents include EMD payment proof, GST certificate, PAN, financial statements, technical bid, and any OEM authorisations if requested in ATC. Ensure upload of online RTGS proof and reference to bid number with the bidder name for traceability.

What is the EMD amount for the Northern Railway digitisation service?

The EMD is ₹26,400. It must be paid online via RTGS to the specified SBI account in New Delhi, with bidder name and bid number included in the transaction details and proof uploaded with the bid.

Which bank and account details are used for EMD submission?

EMD must be paid to State Bank of India, Branch Parliament Street, New Delhi, to account FA & CAO, Northern Railway, Account No. 30788224089, IFSC SBIN0000691, and payment proof uploaded with the bid.

What are the delivery expectations for scanning and digitisation?

The tender lacks explicit delivery timelines; expect standard archival project schedules per Indian Railways. Refer to the ATC for any timing, milestones, and acceptance criteria related to scanning throughput, indexing, and digital delivery formats.

Are there any explicit technical standards for digitisation in this tender?

No explicit standards are listed in the provided data. Bidders should align with common railway archival practices and be prepared to meet ATC-specified compliance, data security, and metadata tagging requirements as outlined by the buyer.

What is the estimated contract value for the Northern Railway digitisation project?

The estimated value is ₹1,319,990. Bidders should price per scanned page or per unit milestone, ensuring compliance with EMD and ATC terms, and consider scalable throughput to meet archival deliverables.

How to verify ATC requirements for the Northern Railway tender?

Download and review the ATC document uploaded by the buyer. Ensure your technical bid adheres to all specified forms, submission formats, and any additional compliance criteria, including documentation and security provisions.

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