GEM

Indian Army Procurement: Security Equipment/Services Tender 2025 in Ladakh Kargil ISD Standards

Bid Publish Date

16-Dec-2025, 9:04 pm

Bid End Date

27-Dec-2025, 10:00 am

EMD

₹99,073

Progress

Issue16-Dec-2025, 9:04 pm
AwardPending
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Quantity

3749

Category

10308820

Bid Type

Two Packet Bid

Categories 2

SPORTS WEAR SCHOOL UNIFORMS

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for a security equipment/service procurement with an EMD of ₹99,073 and an on-site warranty framework. The delivery location is KHUMBATHANG, C/O 56 APO, LADHAK (UT), KARGIL-194105, with installation/commissioning (if covered) at the same site. Bidder must establish a Functional Service Centre within 30 days of award if not already present, with payment contingent on documentary proof. Turnover criteria require a qualifying average annual turnover over the last three years, supported by audited balances or CA certificates. The 6-item BOQ indicates a multi-item specification scope, though exact item details are not disclosed in the provided data. This tender emphasizes GST compliance by bidders and strict documentation integrity.

  • Organization: Indian Army
  • Product/Service: Security equipment and related service/installation
  • Location: Ladakh (Kargil) and surrounding C/O 56 APO
  • Estimated Value: Not disclosed; EMD ₹99,073 listed
  • Key differentiator: Mandatory service center setup within 30 days and post-award documentary proof
  • Unique aspect: On-site installation/commissioning, if inside scope

Technical Specifications & Requirements

  • No detailed product specs are provided in the data; bidders should prepare for a broad security equipment procurement.
  • Key compliance elements include establishing a service centre in each consignee state (if carry-in warranty applies) or confirming on-site warranty terms; otherwise, service centre documentation becomes a payment condition.
  • Inspection will be Board of Officers at consignee site prior to acceptance; pre-dispatch inspection is not universally applicable.
  • Delivery/installation address: KHUMBATHANG, LADAKH, 194105; 8 MTN DOU, C/O 56 APO.
  • EMD amount: ₹99,073; FDR-based EMD permitted with endorsed release on demand; submission requires hardcopy within 5 days of bid end/opening.
  • Turnover requirement and financial standing are explicit but not numerically defined in the provided data; bidders must supply audited statements or CA certificates.

Terms, Conditions & Eligibility

  • EMD: ₹99,073; FDR option available with release conditioned on Buyer endorsement; hardcopy delivery within 5 days.
  • Service Centre requirement: Functional center in each consignee state for carry-in warranty; if absent, must be established within 30 days of award.
  • Delivery/Installation: At KHUMBATHANG, LADAKH; optional commissioning if scope includes installation.
  • Turnover: Average annual turnover for last 3 years required; document with audited balances or CA certificate.
  • GST: Bidders to determine applicable GST; GST inclusion/reimbursement as per tender terms.
  • Documentation: Upload mandatory certificates and documents; non-submission risks rejection.
  • Financial health: No liquidation or bankruptcy; bidders must provide a standing undertaking.
  • Inspection: Post-receipt inspection at consignee site by Board of Officers; pre-dispatch inspection not universally applicable.

Key Specifications

  • EMD amount: ₹99,073

  • Delivery location: KHUMBATHANG, C/O 56 APO, LADHAK (UT), 194105

  • Inspection: Post Receipt Inspection by BOARD OF OFFICERS

  • Service Centre: Functional center requirement within 30 days of award if not existing

  • BOQ: 6 items, exact quantities not disclosed

  • GST: Bidder to determine applicability; reimbursement as per tender terms

Terms & Conditions

  • Service Centre requirement within 30 days of award with documentary proof for payment release

  • EMD ₹99,073; FDR option permitted with pledge endorsement and hardcopy submission within 5 days

  • Delivery/installation at KHUMBATHANG, LADAKH; post-receipt inspection by Board of Officers

Important Clauses

Payment Terms

Payment to be released after submission of functional service centre evidence; FDR option allowed for EMD with specified endorsement; GST treated per bidder's calculation

Delivery Schedule

Actual delivery and installation, if included, at the designated KHUMBATHANG address; post-approval inspection prior to acceptance

Penalties/Liquidated Damages

LD provisions not disclosed in data; potential penalties likely tied to delivery and performance under standard government procurement norms

Bidder Eligibility

  • Minimum average annual turnover as per last 3 financial years (audited/CA certificate)

  • Not under liquidation or bankruptcy; valid undertaking required

  • GST registration and compliance with applicable tax norms

  • Functional service centre capability or clear plan to establish within 30 days of award

  • Experience in supplying security equipment or related services to defense or government entities

Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 10308820 H2/10308820/8305-000044/CLOTH BUNTING INDIA GREEN 145 CM 167 mtr storemanager1 60
2 10613206 CH/10613206/KND/NIV/CL1/325/TRACK SUIT FOR MEN SIZE- MEDIUM 1,372 prs storemanager1 60
3 10307793 CC/10307793/KND/NIV/CL1/181/COMBAT T SHIRT SIZE-SMALL 719 nos storemanager1 60
4 10307791 CC/10307791/KND/NIV/CL1/183/COMBAT T SHIRT SIZE-LARGE 921 nos storemanager1 60
5 10613211 CH/10613211/KND/NIV/CL1/327/TRACK SUIT FOR MEN SIZE- EXTRA LARGE 511 prs storemanager1 60
6 10308871 CE/10308871/8405-000035/SHIRTS COTTON WHITE FOR COOKS SIZE 1 59 nos storemanager1 60

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements for the last 3 years or CA certificate of turnover

4

EMD submission document (including FDR if used) and endorsed release letter

5

Technical bid documents and compliance certificates

6

OEM authorization/agency authorization (if applicable)

7

Proof of functional Service Centre (or plan to establish within 30 days of award)

8

Experience certificates for similar security equipment/service projects

9

Certificate of non-liquidation/bankruptcy and undertakings

10

Any other certificates specified in ATC/Corrigendum

Frequently Asked Questions

How to bid on the Indian Army security equipment tender in Ladakh 2025?

Bidders must submit GST, PAN, audited turnover certificates, EMD ₹99,073 (or FDR with endorsement), and OEM authorizations. Ensure a functional service centre or a clear 30-day establishment plan. Include post-receipt inspection readiness and delivery at KHUMBATHANG, LADAKH.

What documents are required for the Indian Army procurement bid in Kargil?

Prepare GST certificate, PAN, 3-year turnover audited statements or CA certificate, EMD submission with FDR or bank guarantee, technical bid, OEM authorization, service centre proof, and experience certificates in security equipment projects.

What are the EMD payment options for this Army tender in 2025?

EMD can be submitted as ₹99,073 in cash/online or via Fixed Deposit Receipt (FDR) pledged to COMMANDING OFFICER; endorsement on back of FDR required; hardcopy delivered within 5 days of bid end/opening.

What delivery location and inspection regime apply to this security tender?

Delivery/installation at KHUMBATHANG, C/O 56 APO, LADHAK; post-receipt inspection by BOARD OF OFFICERS at consignee site; pre-dispatch inspection not universally applicable per ATC.

Which turnover criteria must bidders meet for the Indian Army bid in 2025?

Bidders must show minimum average annual turnover for the last three financial years ending 31st March; supporting audited balances or CA certificates; if the company is under 3 years old, turnover from post-incorporation years applies.

What is the scope of service centre requirements for this tender?

If a service centre exists in the same state as consignee locations, it must be functional; otherwise, establish a centre within 30 days of award; payment depends on documentary evidence of service capability.

Are there GST considerations bidders must manage for this procurement?

Bidders must determine applicable GST themselves; the buyer will not bear GST calculations; ensure GST compliance and include the correct GST details in submissions as per tender terms.

What are the key conditions for FDR-based EMD submission?

Submit FDR with pledge endorsement in favor of the bidder, plus a covering letter and scanned copy; deliver hardcopy to the buyer within 5 days of bid end/opening; aim for a clean FDR endorsement to facilitate release.

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