GEM

Mahanadi Coalfields Limited Regular Cleaning Services for HEMM Workshop & Oil/GREASE Trap Jharsuguda Odisha 2025

Bid Publish Date

13-Dec-2025, 6:27 pm

Bid End Date

29-Dec-2025, 7:00 pm

EMD

₹75,000

Value

₹59,98,327

Location

JHARSUGUDA , ODISHA

Progress

Issue13-Dec-2025, 6:27 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 4

EQUIPMENT SERVICES LUBE OIL MOBIL OIL

Tender Overview

Mahanadi Coalfields Limited invites bids for a custom service tender covering regular cleaning of HEMM workshop, maintenance of HEMM equipment, and washing oil and grease trap at ILBL OCP N of Lakhanpur Area, Jharsuguda, Odisha. The estimated contract value is ₹5,998,327.11 with an EMD of ₹75,000. The scope includes routine cleaning and ancillary maintenance services to support coal mining operations, with flexibility provisions for quantity or duration adjustments up to 25%. This tender requires compliance with MCEW, CIL, and CIL Works/Services procurement manuals. Unique clause: excess settlement option allows additional charges within defined limits as part of invoicing.

Technical Specifications & Requirements

  • Service category: Regular cleaning of HEMM workshop, HEMM equipment, washing oil/grease trap at Lakhanpur Area ILBL OCP N
  • Estimated value: ₹5,998,327.11; EMD: ₹75,000
  • Documentation: bidder must upload work experience certificates, working capital certificate (UDIN with CA), PAN, and GST status; JV arrangements require partner-specific credentials
  • Delivery/placement: adherence to organization’s procurement policy; ATC requires evaluation per clause 13; working capital and experience criteria outlined in NIT
  • Compliance: follow MCEW, CIL terms; no technical specs published in BOQ; focus on service capability, reliability, and financial viability
  • Invoices may include approved excess settlement charges within contract limits; required documentation to support such charges

Terms, Conditions & Eligibility

  • EMD: ₹75,000
  • Eligibility: evidence of working capital via CA certificate (UDIN), PAN, GST status; work experience certificates for similar work; JV partner details if applicable
  • Delivery timeline: terms reference 25% quantity/duration flexibility; final schedule per contract
  • Payment terms: standard CIL arrangements; specifics to be clarified during contract
  • Documentation: mandatory upload of work experience, financials, PAN, GST; OEM or vendor authorizations if required
  • Penalties/clauses: ATC clauses govern evaluation and potential adjustments; adhere to NIT clause references

Key Specifications

    • Service category: Regular cleaning of HEMM workshop and associated oil/grease trap
    • Estimated contract value: ₹5,998,327.11; EMD: ₹75,000
    • Location: ILBL OCP N, Lakhanpur Area, Jharsuguda, Odisha
    • Compliance: MCEW, CIL and Manual for procurement of Works and Services
    • Evaluation: L-1 based on documents per clause 13; working capital and experience criteria required

Terms & Conditions

  • EMD of ₹75,000 required with bid submission

  • Quantity/duration may vary +25% during contract issuance

  • Excess settlement option allows additional charges within limits

  • Bid must include experience, working capital, and PAN/GST documentation

  • Follow MCEW, CIL, and CIL procurement manuals

Important Clauses

Payment Terms

Not disclosed in detail; standard CIL terms apply; may involve milestone or stage payments per contract

Delivery Schedule

Delivery/performing schedule to align with ILBL OCP Lakhanpur Area operations; quantity/duration adjustment up to 25%

Penalties/Liquidated Damages

Penalties to be defined in contract; ATC governs evaluation and compliance with terms

Bidder Eligibility

  • Demonstrated experience in enterprise-scale cleaning/maintenance services for mining/industrial facilities

  • Sufficient working capital evidenced by CA certificate with UDIN

  • Valid PAN and GST registration; compliance with statutory requirements

Past Similar Tenders (Historical Results)

5 found

Custom Bid for Services - Regular Cleaning and removal of muck slush debris etc from haul road and

Mahanadi Coalfields Limited

JHARSUGUDA, ODISHA

Posted: 27 March 2025
Closed: 7 April 2025
GEM

Custom Bid for Services - Annual cleaning of drains and road surfaces of all CC Coal Transportation

Mahanadi Coalfields Limited

JHARSUGUDA, ODISHA

Posted: 4 August 2025
Closed: 19 August 2025
GEM

Custom Bid for Services - R1590Maintenance of HEMM Equipment at NALCO Mines Damanjodi

National Aluminium Company Limited, Bhubaneswar

Posted: 26 November 2024
Closed: 26 December 2024
GEM

Custom Bid for Services - Day to day cleaning and up keeping of E&M sub-station campus & building,

Mahanadi Coalfields Limited

JHARSUGUDA, ODISHA

Posted: 11 August 2025
Closed: 21 August 2025
GEM

Custom Bid for Services - R1597Unskilled Jobs and Housekeeping of HEMM at Mines NALCO Damanjodi

National Aluminium Company Limited, Bhubaneswar

KORAPUT, ODISHA

Posted: 16 January 2025
Closed: 15 February 2025
GEM

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Required Documents

1

GST registration certificate

2

PAN card issued by IT Department

3

Work Experience Certificates for similar services

4

Financial statements or working capital certificate (UDIN) from CA

5

EMD payment proof (₹75,000)

6

Technical bid documents and compliance statements

7

OEM authorizations or JV partner agreements (if applicable)

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for Mahanadi Coalfields Limited cleaning services in Jharsuguda?

Bidders must submit mandatory documents: GST, PAN, EMD ₹75,000, work experience certificates, and CA-based working capital certificate with UDIN. The bid evaluates using CIL/NIT criteria; must prove capability in mining facility cleaning and equipment maintenance. Ensure compliance with MCEW and CIL manuals.

What documents are required for this Jharsuguda tender submission?

Required documents include GST registration, PAN card, CA-issued working capital certificate with UDIN, work experience certificates for similar work, company financial statements, EMD proof, and technical bid documents. JV arrangements require partner details and lead partner certifications.

What is the EMD amount and its purpose in this tender?

The EMD is ₹75,000 and acts as security to prevent bid withdrawal. It is expected to be submitted with the bid and may be forfeited if the bidder fails to honor bid commitments or terms during contract award or performance.

What are the essential technical requirements for the cleaning contract?

While explicit BOQ specs are not published, the scope includes regular cleaning of HEMM workshop, HEMM equipment maintenance, and washing oil/grease traps at ILBL OCP N. Compliance with mining service norms and CIL manuals is mandatory; evaluation emphasizes capability and financial viability.

When can contract quantity or duration be adjusted under this tender?

Contract quantity or duration may be adjusted by up to 25% at the time of contract issuance and remains adjustable within the same limit post-issuance as per the buyer-added terms; bidders must acknowledge and accept revised scope if invoked.

What is the location and scope of this tender in Odisha?

The project is located at ILBL OCP N, Lakhanpur Area, Jharsuguda in Odisha. It covers regular cleaning of HEMM workshop, HEMM equipment, and oil/grease trap washing to support coal mining operations.

What standards and procurement manuals govern this MCL tender?

Bidders must follow the MCEW, CIL, and Manual for procurement of Works and Services. The ATC terms require documentation for evaluation per clause 13; non-compliance may disqualify the bid.

How is excess settlement charged in this service contract?

Excess settlement allows bidders to include additional charges up to a defined percentage of the item-level total value, including addons. The total invoice must not exceed the specified excess settlement percentage; supporting documents must be provided at invoice time.