GEM

Northern Coalfields Limited Spare Parts Tender 2025 India - ISM/AAA/TRTL-Grade Seals & Cylinders Supply 2025

Bid Publish Date

30-Nov-2025, 12:14 pm

Bid End Date

22-Dec-2025, 5:00 pm

EMD

₹2,008

Value

₹74,69,510

Progress

Issue30-Nov-2025, 12:14 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

157

Key Highlights

  • • Brand/OEM specificity: Multiple part numbers imply OEM-grade compatibility with existing fleet
  • • Technical scope: 48 distinct items including filters, seal kits, cylinders, valves, hoses, electrical components
  • • Commercial terms: 25% quantity variation rights during and after contract, with formula-based delivery extensions
  • • Eligibility emphasis: Supply of goods only, with emphasis on timely delivery and stock readiness
  • • Warranty/AMC: Not specified in the data provided
  • • Penalties: Liquidated damages not explicitly stated; delivery extensions governed by option clause
  • • Delivery/installation: No on-site installation required; pure supply contract
  • • Submission notes: ATC document uploaded by buyer; comply with additional bid terms

Categories 45

AGITATORS VOLTMETER WORM PUMPS BRAKE BRAKE VALVE VOLTAGE METERS GLUCOMETER ALTERNATOR SWITCHES AND RELAY RING SYNCHRONOUS MOTORS HOIST HYDRAULIC CYLINDER LUBE OIL PNEUMATIC CONING OIL SHEAVE LUBRICANT PRODUCT PILLOW BLOCK GAUGE GAS PIPELINE FILTERS BATTERY ENGINE OIL WATER COOLED ENGINE AIR COOLED ENGINE ENGINE MATERIAL HANDLING MACHINERY SENSOR WATER GENERATOR LIFTING MACHINE VALVE MOBIL OIL VOLT METER HEATING EQUIPMENTS CENTRIFUGAL MACHINE SPRAYER FAN LUBRICATING OILS MACHINE OIL LUBRICANT POLYMERASE CHAIN REACTION PCR LOCK VALVE HAND PUMP HYDRAULIC PART TURBINE PUMPS

Tender Overview

Northern Coalfields Limited (Coal India Limited) invites bids for a comprehensive supply of spare parts including FILTER ELEMENT, SEAL KIT, SWIVEL JOINT, OUTRIGGER EXTENSION CYLINDER, STEER CYLINDER, BRAKE VALVE TANDEM, RADIATOR ASSEMBLY, and related components across 48 BOQ items. Estimated value is ₹7,469,510.00 with an EMD of ₹2,008.00. Location unspecified; procurement focuses on supplying goods to meet maintenance needs of heavy equipment and mining assets. A defining feature is the diversity of part numbers and cataloged items, signaling a multi-line supply contract with vendor-wide readiness for rapid fulfillment. An option clause allows quantity fluctuations of up to 25% of bid quantity during contract execution, with a proportionate extension formula and minimum delivery extension of 30 days. This tender emphasizes material-grade parts and OEM-like compatibility to support ongoing operations.

Technical Specifications & Requirements

  • Product scope includes 48 distinct items such as PART NO 7437000873, X7437000054, Z9372011686, U7372000052, V7372000314, Z7486000113, V7726000033, and related assemblies.
  • Category focus spans filters, seal kits, hydraulic cylinders, hoses, electrical components (relays, switches, gauges), and cooling/valve assemblies.
  • BOQ lists 48 items; item-level quantities are not disclosed in the data provided.
  • Supply model: Only supply of goods; emphasizes procurement reliability and compatibility with existing mining equipment.
  • Key terms: 25% option quantity, extended delivery period rules, delivery period calculations based on original/extended quantities.

Terms & Eligibility

  • EMD: ₹2,008.00 required; terms indicate provision for two-thousand eight-rupee deposit via standard tender channels.
  • Scope: Bid price to include all cost components; strictly “Only supply of Goods.”
  • Delivery terms: Delivery extension rules apply under option clause, with minimum 30 days for any additional time; actual delivery windows to be aligned with last date of original order.
  • ATC/ATC-specific terms: Purchaser uploaded an ATC document; bidders must view and comply with the file’s conditions. Bid evaluation will consider price, compliance, and delivery capability.
  • Miscellaneous: Generic rights reserved to modify quantities by up to 25% and to extend delivery under contractual rates; bidders must plan for variable volumes and extended schedules.

Key Specifications

    • Product scope includes FILTER ELEMENT (7437000873), SEAL KIT (Z9372000512, Z9372005291, Z9372011541, etc.), SWIVEL JOINT (7364000367), OUTRIGGER EXTENSION CYLINDER (U7372000052), STEER CYLINDER (V7372000314), REPAIR KIT (9752100634), BRAKE VALVE TANDEM (7926100619), RADIATOR ASSY (V7726000033), and related items
    • Quantity details: 48 items listed; exact quantities per item not disclosed in data
    • Financials: Estimated Value ₹7,469,510.00; EMD ₹2,008.00
    • Delivery model: Pure supply of goods; no installation services mentioned
    • Option clause: Up to 25% quantity variation with calculated delivery extension formula

Terms & Conditions

  • Option to increase/decrease quantity up to 25% with contracted rates

  • Delivery extensions calculated as (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days

  • Scope limited to supply of goods; ATC document uploaded by buyer must be followed

Important Clauses

Payment Terms

Bid price must include all costs; no separate installation or service charges; EMD of ₹2,008 required

Delivery Schedule

Delivery period to be assessed per original order; option clause allows up to 25% additional quantity with time extension using the specified formula

Penalties/Liquidated Damages

Not explicitly stated in provided data; delivery extension rules imply compliance pressure on timely fulfillment

Bidder Eligibility

  • Proven experience in supplying mining spare parts or heavy equipment components

  • Financial capability to support procurement of ~₹7.47 million contract value

  • GST registration and PAN in good standing; compliance with standard tender documentation

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Bill of Quantities (BOQ) 48 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Part no 7437000873 ELEMENT FILTER ELEMENT FILTER 4 piece [email protected] 120
2 Part no X7437000054 FILTER ELEMENT FILTER ELEMENT 4 piece [email protected] 120
3 Part no 7364000367 SWIVEL JOINT SWIVEL JOINT 4 piece [email protected] 120
4 Part no Z9372011540 SEAL KIT SEAL KIT 2 piece [email protected] 120
5 Part no Z9372011686 SEAL KIT SEAL KIT 6 piece [email protected] 120
6 Part no Z9372000512 SEAL KIT SEAL KIT 2 piece [email protected] 120
7 Part no 9752100634 REPAIR KIT REPAIR KIT 1 piece [email protected] 120
8 Part no Z9372000458 SEAL KIT CONSISTS OF NBR 8 16 SEAL KIT CONSISTS OF NBR 8 16 4 piece [email protected] 120
9 Part no Z9372005291 SEAL KIT SEAL KIT 4 piece [email protected] 120
10 Part no Z9372011541 SEAL KIT FOR LOCK VALVE SEAL KIT FOR LOCK VALVE 2 piece [email protected] 120
11 Part no U7372000052 OUTRIGGER EXTENSION CYLINDER U7372000052 OUTRIGGER EXTENSION CYLINDER U7372000052 2 piece [email protected] 120
12 Part no V7372000314 STEER CYLINDER STEER CYLINDER 2 piece [email protected] 120
13 Part no V7974000035 SEAL KIT FOR HOIST UNIT SEAL KIT FOR HOIST UNIT 1 piece [email protected] 120
14 Part no 9049109243 KIT, LINING PER BRAKE PER BRAKE KIT, LINING PER BRAKE PER BRAKE 8 piece [email protected] 120
15 Part no 7926100619 BRAKE VALVE TANDEM BRAKE VALVE TANDEM 2 piece [email protected] 120
16 Part no 7926100814 FLOW DIVIDER, PRIORITY TYPE FLOW DIVIDER, PRIORITY TYPE 1 piece [email protected] 120
17 Part no 9049111761 KIT SEAL KIT SEAL 12 piece [email protected] 120
18 Part no 9188101041 KIT LINING KIT LINING 8 piece [email protected] 120
19 Part no V7726000033 RADIATOR ASSY W BY FAN SHROUD V7726000033 RADIATOR ASSY W BY FAN SHROUD V7726000033 1 piece [email protected] 120
20 Part no 7372002534 CYLINDER ASSEMBLY THROTTLE CYLINDER ASSEMBLY THROTTLE 1 piece [email protected] 120
21 Part no Z7486000113 FUEL GAUGE FUEL GAUGE 1 piece [email protected] 120
22 Part no Z7486000163 DIGITAL TACH HOURMETER DIGITAL TACH HOURMETER 2 piece [email protected] 120
23 Part no Z7486000110 VOLTMETER 12V VOLTMETER 12V 2 piece [email protected] 120
24 Part no Z7872000176 TOGGLE SWITCH TOGGLE SWITCH 15 piece [email protected] 120
25 Part no Z7872000174 TOGGLE SWITCH TOGGLE SWITCH 15 piece [email protected] 120
26 Part no X7025000020 REVERSE BUZZER PZ 20X REVERSE BUZZER PZ 20X 2 piece [email protected] 120
27 Part no 7750000056 RELAY RELAY 2 piece [email protected] 120
28 Part no Z9352000055A RELAY RELAY 2 piece [email protected] 120
29 Part no 7750000055 RELAY RELAY 2 piece [email protected] 120
30 Part no H880CKMT98 HOSE KIT COMPRISING HOSE KIT COMPRISING 1 piece [email protected] 120
31 Part no 6718000451 SHEAVE ASSY COMPLETE INCLUDES SHEAVE ASSY COMPLETE INCLUDES 6 piece [email protected] 120
32 Part no V2167200067 AC KIT FOR RT880 CRANE V2167200067 AC KIT FOR RT880 CRANE V2167200067 1 piece [email protected] 120
33 Part no Z6718000001 SHEAVW ASSY COMPLETE SHEAVW ASSY. COMPLETE 6 piece [email protected] 120
34 Part no Z6581000021 Rear combination lamp rework Z6581000021 Rear combination lamp rework Z6581000021 2 piece [email protected] 120
35 Part no 7543000794 HOSE, TRI LINE HOSE, TRI LINE 1 piece [email protected] 120
36 Part no X7750000029 SOL SWITCH START RELAY 12V SOL SWITCH START RELAY 12V 4 piece [email protected] 120
37 Part no Z7486000164 WATER TEMP GAUGE WATER TEMP GAUGE 2 piece [email protected] 120
38 Part no X7872000051 IGNITION SWITCH IGNITION SWITCH 2 piece [email protected] 120
39 Part no X7872000192 BATTERY DISCONNECT SW BATTERY DISCONNECT SW 2 piece [email protected] 120
40 Part no 3972730 ALTERNATOR ALTERNATOR 2 piece [email protected] 120
41 Part no 3102766 MOTOR STARTING MOTOR STARTING 2 piece [email protected] 120
42 Part no 7542512561 HOT ENGINE OIL HOSE 7 BY 8 ID HOT ENGINE OIL HOSE 7 BY 8 ID 2 piece [email protected] 120
43 Part no Z7486000166 TEMP SENSOR TEMP SENSOR 2 piece [email protected] 120
44 Part no 9364101527 KIT U JOINT KIT U JOINT 1 piece [email protected] 120
45 Part no Z7543000510 HOSE HOSE 2 piece [email protected] 120
46 Part no Z7543000512 HOSE HOSE 2 piece [email protected] 120
47 Part no Z7543000513 HOSE HOSE 2 piece [email protected] 120
48 Part no 9999100170 GROVE O RING KIT GROVE O RING KIT 1 piece [email protected] 120

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar parts supply

4

Financial statements (latest annual report or audited statements)

5

EMD submission proof

6

Technical bid documents demonstrating compliance with listed part numbers

7

OEM authorizations or dealership certificates for identified brands

Frequently Asked Questions

What documents are required for the spare parts tender in India 2025?

Bidders must submit GST registration, PAN, experience certificates for similar supply, financial statements, EMD proof, and technical bid documents plus OEM authorizations. Ensure ATC compliance and include manufacturer brochures for listed part numbers such as FILTER ELEMENT and SEAL KIT.

How is the 25% option quantity managed in this NCL tender?

The purchaser may increase or decrease the bid quantity up to 25% at contract placement or during currency. Delivery extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What are the key part numbers covered under this procurement?

Key items include 7437000873 FILTER ELEMENT, Z9372011686 SEAL KIT, U7372000052 OUTRIGGER EXTENSION CYLINDER, V7372000314 STEER CYLINDER, 7926100619 BRAKE VALVE TANDEM, V7726000033 RADIATOR ASSEMBLY, Z7486000113 FUEL GAUGE, Z7872000176 VOLTMETER, and related seals and hoses.

What is the estimated value and EMD for the procurement in India?

Estimated value is ₹7,469,510.00 with an EMD of ₹2,008.00. Bid submission should reflect total cost including all components as per the scope of supply for goods only.

When will delivery obligations commence for this mining parts tender?

Delivery commencement aligns with the last date of the original delivery order; extensions due to option clauses require calculation per the formula, with a minimum 30-day extension included.

What standards or certifications are required for this supply contract?

While explicit standards are not listed, bidders should provide OEM authorizations and ensure product compatibility with listed part numbers. Include regulatory documents like GST and PAN, and any ISI/ISO certifications if available for major items.

How to participate in the Northern Coalfields Limited procurement in 2025?

Review the ATC terms uploaded by the buyer, prepare a unified bid inclusive of 48 item scope, attach OEM authorizations, and submit EMD ₹2,008. Ensure all GST/PAN and financial documents are ready; comply with 25% quantity variation rules during contract.

What is the scope of supply for this NCL tender?

Scope is strictly ‘Only supply of Goods’ for a broad set of mining spare parts, including filters, seal kits, hoses, cylinders, and electrical components; no installation or service work is included in the contract.

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