GEM

Western Railway Housekeeping Cleaning Services Tender Bhavnagar Gujarat 2025 - 3-Year Contract, EMD ₹211850

Bid Publish Date

14-Nov-2025, 6:13 pm

Bid End Date

06-Dec-2025, 5:00 pm

Bid Opening Date

06-Dec-2025, 5:30 pm

EMD

₹2,11,850

Value

₹1,23,69,517

Location

BHAVNAGAR , GUJARAT

Progress

Issue14-Nov-2025, 6:13 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Organization: Western Railway, Indian Railways; location: Bhavnagar, Gujarat
  • • Project: Housekeeping Cleaning services for DRM office complex, DSC office, Divisional Store Depot Office
  • • Contract duration: three years; estimated value ₹12,369,517; EMD ₹211,850
  • • EMD options: DD to Bhavnagar or Fixed Deposit Receipt (FDR) with transfer/endorsement requirements
  • • PBG/Performance security: accepted as per GeM GTC; FDR delivery and endorsement conditions
  • • Service support: dedicated toll-free number and escalation matrix required from bidder/OEM
  • • Non-submission risk: missing certificates/documents may lead to bid rejection
  • • Sub-contracting: prohibited without prior written consent; joint liability with assignee/sub-contractor

Categories 2

CLEANING WORK SERVICES

Tender Overview

Organization: Western Railway (Indian Railways) seeks Housekeeping Cleaning services for the DRM office complex, DSC office, and Divisional Store Depot Office in Bhavnagar, Gujarat 364001. Contract duration: Three years. Estimated value: ₹12,369,517 with an EMD of ₹211,850. Scope covers general cleaning, dusting, waste management, sanitation, and related housekeeping duties across multiple office complexes. This procurement emphasizes reliable service delivery, compliance, and accountability within Railways premises. The absence of BOQ items suggests a service-oriented package prioritizing staffing, schedules, and quality control. Bidders should prepare for formal bid submission and post-award performance; ensure adherence to tender ATCs and corporation policies.

Technical Specifications & Requirements

  • Service category: Housekeeping Cleaning services for multiple railway office complexes in Bhavnagar, Gujarat
  • Contract scope: Office complex cleaning, dusting, waste disposal, sanitation, and related housekeeping tasks
  • Contract duration: Three years; potential renewal as per Railways terms
  • Estimated value: ₹12,369,517; EMD: ₹211,850 via DD or equivalent accepted instrument
  • EMD/Performance security options: DD, Fixed Deposit Receipt (FDR), or approved PBG; delivery of hard copies within specified days
  • Service support: Dedicated toll-free number and escalation matrix required from bidder/OEM
  • Certifications: Upload required certificates per ATC; non-submission may lead to rejection

Terms, Conditions & Eligibility

  • EMD submission: ₹211,850; via Account Payee DD to Bhavnagar or FDR as specified
  • Sub-contracting/assignment: prohibited without prior written consent; joint liability remains with bidder
  • Service support: bidder/OEM must provide dedicated toll-free service and an escalation matrix for support
  • Documentation: mandatory certificates and documents must be uploaded; hard copies to be delivered within 5 days of bid end/open date
  • Security: Performance security via FDR acceptable; FDR release requires endorsement and letter; Original FDR to be delivered within 15 days of award
  • Liability: successful bidder remains liable for contractor and subcontractor performance; adherence to tender ATC and Corrigenda mandatory

Key Specifications

  • Service category: Housekeeping cleaning services for railway office complexes

  • Estimated value: ₹12,369,517; EMD: ₹211,850

  • Contract duration: three years

  • EMD submission: ₹211,850 via DD or FDR; hard copy due within 5 days

  • Service support: dedicated toll-free number and escalation matrix

  • Sub-contracting: requires prior written consent; joint liability applies

Terms & Conditions

  • EMD amount and payment options (DD or FDR) with delivery requirements

  • No assignment or subcontracting without buyer consent; joint liability

  • Mandatory service support infrastructure: toll-free line and escalation matrix

Important Clauses

Payment Terms

EMD ₹211,850; optional DD or FDR; post-award payments per Railways terms; hard copy delivery within 5 days

Delivery Schedule

Not explicitly stated; bid requires readiness for service delivery covering three-year term

Penalties/Liquidated Damages

Penalties and LD not detailed in data; bidder must adhere to ATC and tender terms

Bidder Eligibility

  • Financial stability: not under liquidation or bankruptcy

  • Experience in similar housekeeping contracts (preferred)

  • Submission of all mandatory certificates and documents

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar housekeeping contracts

4

Financial statements (audited, if available)

5

Bid security/EMD payment proof

6

Technical bid documents showing compliance

7

OEM authorization (if applicable)

8

Any certificates requested in ATC/Corrigendum

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for Western Railway housekeeping tender in Bhavnagar 2025?

Bidders must meet eligibility, submit mandatory documents like GST, PAN, experience certificates, and financials, and provide EMD ₹211,850 via DD or FDR. Ensure upload of all required certificates per ATC, and deliver hard copies within 5 days of bid end. Follow GeM submission guidelines and terms.

What documents are required for Bhavnagar housekeeping tender submission?

Required documents include GST certificate, PAN, experience certificates for similar work, audited financial statements, EMD payment proof, technical bid documents, and OEM authorizations if applicable. Upload all certificates as per ATC and deliver hard copies within 5 days after bid end.

What are the EMD requirements for this Western Railway bid?

EMD is ₹211,850. Eligible bidders may pay via Account Payee Demand Draft to Bhavnagar or furnish an approved Fixed Deposit Receipt (FDR) with pledge in favor of the Sr DFM Bhavnagar. Scan/proof must accompany bid and hard copy must reach within 5 days.

What are the service scope and duration for the Bhavnagar cleaning tender?

Scope covers housekeeping cleaning for DRM office complex, DSC office, and Divisional Store Depot Office. Contract period is three years. Service includes dusting, waste management, sanitation, and related duties across multiple offices located in Bhavnagar, Gujarat.

What are the submission deadlines and delivery of hard copies?

Bid submissions require uploading documents per ATC; hard copies of EMD/FDR and other required papers must be delivered within 5 days of bid end/open date. Ensure compliance with GeM and organization-specific delivery of documents.

Which standards or certificates are mandatory for eligibility?

Mandatory certificates include GST, PAN, experience certificates, and technical compliance. Upload any additional ATC-specified certifications; non-submission may lead to rejection. Service support details (toll-free number, escalation matrix) must be provided by bidder/OEM.

What is the payment and liability framework for this tender?

Payments follow Railways terms post-award; bidder remains liable for performance personally and for subcontractors. Provide EMD and potential PBG or FDR security as per GeM GTC; ensure all terms, including assignment restrictions, are strictly followed.

How to check eligibility criteria for the Bhavnagar housekeeping bid?

Review ATC details for required experience in similar contracts, financial stability, and non-liquidation status. Ensure submission of GST, PAN, and experience docs. Verify EMD method (DD/FDR) and confirm delivery of hard copies within 5 days after bid end.

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