GEM

Hindustan Aeronautics Limited Security Equipment Procurement Bangalore Karnataka 2025 ISI/AAA TRTL Compliant

Bid Publish Date

29-Nov-2025, 9:45 am

Bid End Date

20-Dec-2025, 9:00 pm

Location

BANGALORE , KARNATAKA

Progress

Issue29-Nov-2025, 9:45 am
AwardPending
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Quantity

126956

Category

AS21419

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirement: OEM authorization required for distributors bidding
  • • Technical standards: ISI/AAA/TRTL compliance mentioned as potential benchmarks
  • • Special clauses: 25% quantity variation rights under the option clause
  • • Eligibility: 2 years residual market life for offered products
  • • Warranty/AMC: Not specified in data; typical HAL practice applies
  • • Penalties: Not specified; standard LD/penalty clauses to be referenced in contract

Categories 17

VALVE PARTS AND ACCESSORIES NUTS RUBBER GASKET AXLE BOX SEALS BOLT HEX SEALING RING WIRE FILTER RETAINERS BEARINGS BUSHINGS AND GEARS EYELET RESISTOR RING MACHINE GASKETS AND SEALS AIR PREHEATER BASKET KOPARAPAK

Tender Overview

Hindustan Aeronautics Limited invites bids for a broad set of security equipment under the Department of Defence Production, located in BANGALORE, KARNATAKA. The tender covers multiple AS-series categories referenced in the public notice and encompasses 102 BOQ items with an estimated scope expressed through the provided yet non-disclosed values. The buyer's option clause permits up to 25% quantity flexibility at contracted rates and permits extension of delivery timelines in line with the extended quantity. Proposals must avoid obsolete products and ensure a minimum 2 years residual market life per OEM guidance. This procurement is governed by integrity pact compliance and GST treatment per current norms, with emphasis on Manufacturer Authorization where applicable. A key differentiator is the obligation to submit vendor documents for code creation, including PAN, GST, cancelled cheque, and EFT mandate, reflecting HAL’s stringent onboarding process.

Technical Specifications & Requirements

  • No explicit product specs published in the data; bidders should infer scope from the 102 BOQ items and standard HAL procurement practice.
  • Potential categories include security equipment and related service delivery; ensure non-toxicity and health compliance for materials when applicable.
  • Required documentation typically includes OEM authorization, GSTIN, PAN, and bank details; adherence to integrity pact is mandatory.
  • Suppliers must ensure products are not end-of-life within at least 2 years residual market life as per OEM commitments.
  • The bid must account for GST actuals and the option clause affecting delivery timelines, with minimum extension rules.
  • Delivery and performance will follow HAL’s standard contracting terms and payment mechanisms, subject to contract finalization.

Terms, Conditions & Eligibility

  • 25% quantity variation right at contract placement and during currency with rates kept constant; delivery timelines adjust accordingly.
  • Bidders must ensure products are not end-of-life within the next two years; provide OEM authorization where distributors bid.
  • GST and payment terms: GST treatment per actuals or applicable rate with cap on quoted GST; payment terms aligned to contract.
  • Integrity Pact submission is mandatory; vendor code creation requires PAN, GSTIN, cancelled cheque, and EFT mandate.
  • Product toxic/material health compliance: non-toxic or MSDS furnished if applicable; invoice must be in consignee's name with GSTIN.

Key Specifications

  • 102 BOQ items mapped to security equipment procurement

  • Estimated value and EMD amount not disclosed in data

  • Delivery timeline remains as per option clause; minimum 30 days extension logic

  • Non-obsolescence requirement: 2 years residual life

  • Product safety: non-toxic materials; MSDS where applicable

  • GST treatment per actuals with applicable rate cap

Terms & Conditions

  • Option clause allows ±25% quantity variation at contract; extended delivery timelines apply

  • Must avoid end-of-life products; OEM authorization required for distributors

  • GST treatment and payment terms per actuals; integrity pact mandatory

Important Clauses

Payment Terms

GST as actuals or applicable rate; payment terms aligned to contract; invoice in consignee name

Delivery Schedule

Delivery period based on original delivery order; extended period via option clause with minimum 30 days

Penalties/Liquidated Damages

Not explicitly detailed in data; standard HAL contract LD apply per terms

Bidder Eligibility

  • Must meet integrity pact compliance and sign before bid submission

  • Provide OEM Authorization if bidding through distributors

  • Submit PAN, GSTIN, cancelled cheque and EFT mandate for vendor code creation

Bill of Quantities (BOQ) 102 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 AS21419 BOLT BIHEX 287 nos con_plng_stores 1,825
2 AS21421 BOLT BIHEX 386 nos con_plng_stores 1,825
3 AS21508 BOLT 607 nos con_plng_stores 1,825
4 AS21509 BOLT MACHINE BIHEX 12,200 nos con_plng_stores 1,825
5 AS21510 BOLT BIHEX 701 nos con_plng_stores 1,825
6 AS21512 BOLT MACHINE BIHEX 5,093 nos con_plng_stores 1,825
7 AS21514 BOLT BIHEX 381 nos con_plng_stores 1,825
8 AS21515 BOLT BIHEX 5 nos con_plng_stores 1,825
9 AS21516 BOLT 355 nos con_plng_stores 1,825
10 AS21014 BOLT BIHEX 1,371 nos con_plng_stores 1,825
11 AS21520 BOLT BIHEX HD 227 nos con_plng_stores 1,825
12 AS21029 BOLT BIHEX HD 38 nos con_plng_stores 1,825
13 AS21525 BOLT BIHEX HD 46 nos con_plng_stores 1,825
14 AS21526 BOLT MACHINE BIHEX 201 nos con_plng_stores 1,825
15 AS21438 BOLT BIHEX HD 159 nos con_plng_stores 1,825
16 AS21518 BOLT 1,385 nos con_plng_stores 1,825
17 AS21529 BOLT 171 nos con_plng_stores 1,825
18 AS21910 BOLT 308 nos con_plng_stores 1,825
19 AS21912 BOLT BIHEX HD 1,495 nos con_plng_stores 1,825
20 AS22411 BOLT 8,535 nos con_plng_stores 1,825
21 AS22413 BOLT 9,134 nos con_plng_stores 1,825
22 AS21630 BOLT BIHEX HD 53 nos con_plng_stores 1,825
23 AS22520 BOLT CLOSE DOUBLE HEX 330 nos con_plng_stores 1,825
24 AS23514 BOLT 481 nos con_plng_stores 1,825
25 AS23518 BOLT 436 nos con_plng_stores 1,825
26 AS23519 BOLT CLOSE TOLERANCE 177 nos con_plng_stores 1,825
27 AS24028 BOLT 1,560 nos con_plng_stores 1,825
28 AS24523 BOLT EXT REL BIHEX HD 113 nos con_plng_stores 1,825
29 AS24529 BOLT EXT REL BIHEX HD 262 nos con_plng_stores 1,825
30 AS21908 BOLT BIHEX 12,724 nos con_plng_stores 1,825
31 AS22012 BOLT BIHEX HD 5,097 nos con_plng_stores 1,825
32 AS22015 BOLT 1,001 nos con_plng_stores 1,825
33 AS27318 NUT RETAINER 722 nos con_plng_stores 1,825
34 AS27322 NUT SELF LOCK 205 nos con_plng_stores 1,825
35 AS22515 BOLT CLOSE TOL BIHEX HD 5,097 nos con_plng_stores 1,825
36 AS27308 NUT RETAINER 912 nos con_plng_stores 1,825
37 AS27831 NUT 198 nos con_plng_stores 1,825
38 AS36606 SCREW HEX HD 197 nos con_plng_stores 1,825
39 AS41104 NUT 488 nos con_plng_stores 1,825
40 AS41105 NUT SELF LOCK 2,699 nos con_plng_stores 1,825
41 AS44115 BOLT WIRE LOCK DOUBLE HEX 337 nos con_plng_stores 1,825
42 AS4561MK2 WASHER TAG AS4561 2 76 nos con_plng_stores 1,825
43 AS4561MK3 WASHER WIRE LOCKING 783 nos con_plng_stores 1,825
44 AS27310 NUT RETAINER 685 nos con_plng_stores 1,825
45 AS27312 NUT SELF LOCKING SHAFT 239 nos con_plng_stores 1,825
46 BLT4334 BOLT 4,704 nos con_plng_stores 1,825
47 BLT4341 BOLT 315 nos con_plng_stores 1,825
48 BLT4500 BOLT 221 nos con_plng_stores 1,825
49 BLT4513 BOLT 5,292 nos con_plng_stores 1,825
50 AS54616 BOLT BIHEX HD 3,580 nos con_plng_stores 1,825
51 BLT4886 SCREW MACHINE 882 nos con_plng_stores 1,825
52 BLT5061 BOLT HEX HEAD 53 nos con_plng_stores 1,825
53 BLT5072 BOLT 2,316 nos con_plng_stores 1,825
54 BLT5084 BOLT 3,528 nos con_plng_stores 1,825
55 BLT7019 BOLT MALT NOC DOUBLE HEX 754 nos con_plng_stores 1,825
56 BLT7020 BOLT MALT NOC DOUBLE HEX 1,352 nos con_plng_stores 1,825
57 BLT7021 BOLT EXT REL DOUBLE HEX 2,124 nos con_plng_stores 1,825
58 BLT4851 BOLT 588 nos con_plng_stores 1,825
59 BLT7015 BOLT MALT NOC DOUBLE HEX 4,410 nos con_plng_stores 1,825
60 BLT7016 BOLT MALT NOC DOUBLE HEX 366 nos con_plng_stores 1,825
61 BLT7017 BOLT MALT NOC DOUBLE HEX 358 nos con_plng_stores 1,825
62 BLT7018 BOLT MALT NOC DOUBLE HEX 1,859 nos con_plng_stores 1,825
63 BLT7026 BOLT EXT REL DOUBLE HEX 2,896 nos con_plng_stores 1,825
64 BLT7081 BOLT 159 nos con_plng_stores 1,825
65 BLT7107 BOLT EXT REL DOUBLE HEX 4,661 nos con_plng_stores 1,825
66 K11403 WASHER SPRING 1,063 nos con_plng_stores 1,825
67 K11404 WASHER SPRING 1,013 nos con_plng_stores 1,825
68 K11520 RING RETAINING SEAL RING 94 nos con_plng_stores 1,825
69 KJ4407 WASHER 352 nos con_plng_stores 1,825
70 KU10804 UNION DOUBLE ENDED 55 nos con_plng_stores 1,825
71 SP123E WASHER 30 nos con_plng_stores 1,825
72 SP123G WASHER 5ALT NO16 INCH UNF BOLT 382 nos con_plng_stores 1,825
73 SP127A WASHER FLAT 166 nos con_plng_stores 1,825
74 KU10855A NUT ASSY SEALING 187 nos con_plng_stores 1,825
75 Z47534 CASTLE NUT 528 nos con_plng_stores 1,825
76 U128440 NUT REDUCED HEX SELF LOCK 163 nos con_plng_stores 1,825
77 KB29657 WASHER 56 nos con_plng_stores 1,825
78 AGS3900 WASHER CORRUJOINT 45 nos con_plng_stores 1,825
79 C1160420B GASKET 173 nos con_plng_stores 1,825
80 CU13895 SEAL 104 nos con_plng_stores 1,825
81 UP60102 SPACER 41 nos con_plng_stores 1,825
82 U780403 INSERT HELICAL 41 nos con_plng_stores 1,825
83 BLT7110 BOLT 448 nos con_plng_stores 1,825
84 300007000000 SEAL BONDED 22 nos con_plng_stores 1,825
85 TA025M07711 CLAMP ASSY 85 nos con_plng_stores 1,825
86 TA025M07715 CLAMP ASSY 533 nos con_plng_stores 1,825
87 TA025M07718 CLAMP ASSY 699 nos con_plng_stores 1,825
88 TA025M07724 CLAMP ASSY 85 nos con_plng_stores 1,825
89 TA025M07726 CLAMP ASSY 173 nos con_plng_stores 1,825
90 AS20623 NUT 206 nos con_plng_stores 1,825
91 BLT2342 BOLT 170 nos con_plng_stores 1,825
92 EU49275 NUT 162 nos con_plng_stores 1,825
93 KU32228 NUT 174 nos con_plng_stores 1,825
94 260123260 RING SEALING O RING 85 nos con_plng_stores 1,825
95 260162630 GROMMET SEALING SILASTIC J 118 nos con_plng_stores 1,825
96 AS12801008 RING SEALING 194 nos con_plng_stores 1,825
97 AX56366 RING 32 nos con_plng_stores 1,825
98 KB16207 SEAL RING 108 nos con_plng_stores 1,825
99 260621410 SEAL 88 nos con_plng_stores 1,825
100 300510000000 SEAL BONDED 551 nos con_plng_stores 1,825
101 1001191452 SEALING RING 39 nos con_plng_stores 1,825
102 1001111452 O RING 116 nos con_plng_stores 1,825

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates (relevant to security equipment procurement)

4

Financial statements for the past 1-3 years

5

EMD/Security deposit documents (as per tender terms)

6

Technical bid documents and compliance certificates (if available)

7

OEM/Manufacturer Authorization letter (for authorized distributors)

8

Integrity Pact signed copy

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for HAL security equipment tender in Bangalore 2025

To bid for HAL’s security equipment procurement in Bangalore, ensure OEM authorization if bidding via distributors, provide PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation. ABSENCE of obsolescence over 2 years must be demonstrated. Include integrity pact and complete BOQ compliance documents.

What documents are required for HAL vendor submission in Karnataka

Required documents include GST certificate, PAN card, cancelled cheque, EFT mandate, OEM authorization if applicable, integrity pact, and financial statements. Ensure all documents are up to date and match the bidder profile for HAL’s Department of Defence Production tender.

What are the delivery terms and option clause for HAL procurement

The contract allows ±25% quantity variation; delivery timelines extend proportionally with the additional quantity, subject to a minimum 30 days. Original delivery period applies unless extended; extended time starts from the last date of the extended period.

What standards and certifications are required for HAL security goods

While explicit standard numbers aren’t listed, bidders should plan for OEM certifications and safety compliance (non-toxic materials, MSDS if required). Ensure products are not end-of-life within two years and align with HAL’s integrity pact requirements.

How is GST handled for HAL security equipment tender 2025

GST will be reimbursed at actuals or the applicable lower rate, capped by the quoted GST percentage. The invoice must be raised in the consignee’s name with the consignee GSTIN regardless of supplier GSTIN.

What is the eligibility for 25% quantity extension in HAL tender

Eligibility requires bid stability with baseline quantities and rates; HAL may order up to 25% additional quantity during contract and currency, triggering adjusted delivery timelines per the extension formula with a minimum 30 days.

What is required for Manufacturer Authorization in HAL bid

Distributors must furnish an OEM authorization with full details: name, designation, address, email, and phone. This ensures the bid is backed by the original manufacturer for security equipment supplied under HAL’s procurement.

How to ensure non-obsolescence for HAL security products

Bidders must confirm the offered products have at least 2 years residual market life; provide OEM statements or catalog evidence indicating continued support and availability beyond the initial order period.