GEM

IIIT Dharwad 10 Station Multi Gym Supply Tender Karnataka 2025 – ISD/ATC 25% Option & Turnover Requirements

Bid Publish Date

05-Dec-2025, 3:13 pm

Bid End Date

26-Dec-2025, 4:00 pm

Location

DHARWAD , KARNATAKA

Progress

Issue05-Dec-2025, 3:13 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

MULTI GYMS

Tender Overview

Indian Institute Of Information Technology (iiit), Department Of Higher Education, seeks a 10 Station Multi Gym for Dharwad, Karnataka. The procurement covers Supply, Installation, Testing and Commissioning of the gym equipment. The contract allows a 25% quantity variation at bid/contract stage and during currency, at contracted rates. Bidders must demonstrate financial capability via turnover evidence over the last three years and provide audited statements or CA certificates. The project scope emphasizes turnkey delivery from procurement through commissioning, with delivery timelines governed by option clauses.

Technical Specifications & Requirements

  • Product/Service: 10 Station Multi Gym system for public institution fitness facilities.
  • Scope: Supply, Installation, Testing, and Commissioning of gym equipment.
  • Delivery/Option Clause: Up to 25% quantity increase/decrease at contracted rates; additional delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extended periods allowed.
  • Delivery Location: Dharwad, Karnataka; installation and commissioning at site as part of turnkey scope.
  • Financial/Compliance: Turnover criteria across last three financial years; documentary evidence via audited balance sheets or Chartered Accountant certificate; turnover eligibility is defined in bid document.
  • ATC/ATC Document: Buyer uploaded terms and conditions apply; bidders must review the ATC for binding requirements.

Terms, Conditions & Eligibility

  • EMD/Financial Security: Not explicitly specified in the provided data; bidders should verify tender documents for exact EMD requirements.
  • Turnover Requirement: Minimum average annual turnover over the last three years; documentation to be uploaded (audited balance sheets or CA certification).
  • Delivery Timeline: Delivery period governed by option clause; initial delivery timeline will be defined in the contract and extended as per calculated formula with a minimum 30 days.
  • Scope of Supply: Turnkey engagement including Supply, Installation, Testing and Commissioning of the 10 Station Multi Gym equipment.
  • Documentation: Compliance with organisation’s procurement terms; submission of required financial and technical documents per T&Cs.

Key Specifications

  • Product/service: 10 Station Multi Gym

  • Scope: Supply, Installation, Testing and Commissioning

  • Location: Dharwad, Karnataka

  • Option Clause: ±25% quantity with corresponding delivery time calculation

  • Turnover evidence: last 3 years financial turnover

Terms & Conditions

  • Key Term 1: 25% quantity variation rights during contract

  • Key Term 2: Turnover requirement over the last three financial years

  • Key Term 3: Turnkey scope including installation and commissioning

  • Key Term 4: Delivery schedule linked to option clause with minimum 30 days

  • Key Term 5: Review ATC document for detailed submission rules

Important Clauses

Option Clause

Purchaser may increase or decrease quantity up to 25% at contracted rates; extended delivery based on (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Turnover Criteria

Minimum average annual turnover over the last three years must meet specified thresholds; evidence via audited statements or CA certificate.

Scope of Supply

Bid price must cover Supply, Installation, Testing and Commissioning of the 10 Station Multi Gym equipment.

Bidder Eligibility

  • Demonstrated turnover over the last three financial years with supporting documents

  • Ability to execute turnkey gym equipment projects (supply to installation and commissioning)

  • Compliance with ATC terms and any OEM/brand requirements if specified

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements for last 3 years or CA certificate indicating turnover

4

Experience certificates of similar supply/installations (if any)

5

Technical bid documents and compliance statements

6

OEM authorization letters (if applicable)

7

EMD submission proof (as per tender terms)

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for the 10 Station Multi Gym tender in Dharwad?

Bidders should submit GST, PAN, turnover proof for the last 3 years, and experience certificates, along with technical and financial bids as specified in the ATC. The scope includes Supply, Installation, Testing and Commissioning of the gym equipment, with a 25% quantity option and turnkey delivery.

What documents are required for the Dharwad gym tender submission?

Required documents include GST registration, PAN card, Audited financial statements or CA certificate showing turnover, experience certificates for similar work, OEM authorizations if applicable, and the technical bid with compliance details, plus EMD proof as per tender terms.

What is the scope of supply for the IIIT Dharwad gym bid?

The scope encompasses all activities from Supply of the 10 Station Multi Gym to Installation, Testing and Commissioning at the Dharwad site, ensuring turnkey readiness of the facility for immediate operation.

What is the delivery time framework for quantity variation?

Delivery time adjusts with the option clause: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; the purchaser may extend time up to the original period.

What turnover evidence is acceptable for eligibility?

Eligibility requires the minimum average annual turnover over the last 3 years, evidenced by audited balance sheets or Chartered Accountant/Cost Accountant certificate detailing turnover figures.

Are OEM authorizations required for the gym procurement?

If the gym equipment is sourced through an OEM or authorized dealer, submit OEM authorization letters; otherwise confirm whether in-house manufacture is permitted as per ATC terms.

What are the payment terms for the Dharwad gym project?

Payment terms are defined in ATC; ensure to review the ATC for any milestone-based payments, advance, or post-delivery payment conditions, and align bids accordingly with delivery and installation milestones.

Where can bidders find the ATC terms for this tender?

The buyer-uploaded ATC document contains binding terms; bidders must review and comply with all clauses, including variation rights and turnover requirements, before submission.