GEM

Housing And Urban Development Department Jammu & Kashmir Vehicle Repair Tender Jammu 2025 ISI/AAA/TRTL Standards

Bid Publish Date

09-Dec-2025, 6:09 pm

Bid End Date

19-Dec-2025, 7:00 pm

Value

₹1,25,000

Location

JAMMU , JAMMU AND KASHMIR

Progress

Issue09-Dec-2025, 6:09 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Vehicles repair and maintenance on-site service requirement in Jammu & Kashmir
  • • OEM/authorised distributor authorization required with full contact details
  • • Service provider office location constraint within consignee state
  • • Samples approval process prior to final acceptance
  • • Warranty support obligation for vehicles post-delivery
  • • Option Clause enabling 25% quantity/duration change at and after contract issuance
  • • Excess settlement provision with documentary proof for additional charges
  • • Vehicle inspection at MC Office Akhnoor for compliance checks

Categories 1

WATER LEVEL RECORDER

Tender Overview

The Housing And Urban Development Department, Jammu & Kashmir invites bids for repair, maintenance, and installation of plant, systems, equipment, and vehicles within the Jammu, Jammu & Kashmir region. Estimated value is ₹125,000 with scope covering on-site service and post-sale support. Bidders must provide OEM authorization and establish a service office within the consignee state. Key differentiators include option-based quantity/duration adjustments up to 25% and excess settlement allowances with mandatory supporting documents. Samples may require buyer approval, and vehicles will be inspected at the MC Office Akhnoor. The procurement emphasizes timely warranty support and local service availability.

Technical Specifications & Requirements

No explicit technical specifications are published in the BOQ. Tender terms require:
-Samples approval prior to procurement
-Undertaking service delivery at buyer premises post-award
-Actual vehicle warranty support obligations
-Office of service provider located in the state of consignee with documentary evidence

  • OEM/Authorized distributor authorization with full contact details
  • Option Clause enabling quantity or duration adjustments up to 25% at issuance and post-issuance
  • Excess settlement mechanism allowing add-ons with supporting documents; total invoice remains within approved excess percentage
  • Vehicle checks at buyer premises (MC Office Akhnoor)
  • Warranty support for vehicles

Terms, Conditions & Eligibility

  • 25% option clause for contract quantity/duration at contract issue; revised quantities must be accepted.
  • Excess settlement allows additional charges up to a defined percentage; mandatory documentation required.
  • OEM Authorization: bid must include Manufacturer Authorization with complete company details.
  • Office of service provider must be located in the consignee state; provide documentary evidence.
  • Samples for buyer approval; warranty support required for vehicles; service delivery at buyer premises post-award.
  • Vehicle inspections and verification at MC Office Akhnoor; adherence to warranty terms.

Key Specifications

  • Product/Service: Repair, maintenance, and installation of plant/systems/equipment and vehicles

  • Estimated value: ₹125,000

  • Delivery/installation: On-site at buyer premises; samples for approval

  • Standards/certifications: OEM authorization required; warranty support for vehicles

  • Special clauses: 25% option for quantity/duration; excess settlement with supporting documents

  • Location requirement: Service office within the consignee state (Jammu & Kashmir)

Terms & Conditions

  • EMD not explicitly stated; bidders must refer to standard bid security norms and terms

  • Delivery and warranty terms require on-site service and post-award support

  • Option Clause allows up to 25% change in quantity or duration at bid and post-issuance

Important Clauses

Payment Terms

Not explicitly stated; bidders should anticipate standard government payment timelines post-delivery and acceptance; ensure alignment with OEM warranty services

Delivery Schedule

On-site service delivery at buyer premises; samples approved prior to work; vehicle checks at MC Office Akhnoor

Penalties/Liquidated Damages

Not specified; bidders should assume standard LD provisions for delays as per governing rules; verify in final ATC

Bidder Eligibility

  • Authorized to operate as OEM/Authorized distributor with official authorization

  • Service office established within the state of Jammu & Kashmir

  • Experience in vehicle repair/maintenance and related services

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Required Documents

1

GST registration certificate

2

PAN card

3

OEM authorization/Manufacturer authorization letter

4

Proof of service office in Jammu & Kashmir (state-wise address)

5

Bid security or EMD details as per terms

6

Financial statements and turnover evidence (if requested)

7

Technical bid documents and product samples (where applicable)

8

Experience certificates for prior vehicle repair/maintenance projects

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for vehicle repair tender in Jammu & Kashmir with service office requirement

Bidders must submit OEM authorization, establish a state-based service office, provide samples for buyer approval, and ensure warranty support for vehicles. Include proof of GST, PAN, and experience certificates. The bid also requires adherence to the 25% option clause and excess settlement documentation.

What documents are required for vehicle maintenance tender in Jammu and Kashmir

Submit GST registration, PAN, OEM authorization, proof of service office in Jammu & Kashmir, vehicle maintenance experience certificates, and financial statements if requested. Include sample products for buyer approval and warranty commitment for post-delivery support.

What are the technical specifications for the Jammu housing tender regarding vehicles

No explicit BOQ specs; bidders must rely on on-site service capability, OEM authorization, and vehicle warranty obligations. Samples require buyer approval, and vehicles will be inspected at MC Office Akhnoor to verify compliance with warranty terms.

What are the key eligibility criteria for this procurement in Jammu & Kashmir

Eligibility includes OEM/authorized distributor authorization, a local service office in Jammu & Kashmir, demonstrated vehicle repair experience, GST registration, and compliance with warranty commitments. Ensure samples are approved and post-award service is available at buyer premises.

When is the delivery and warranty period for the vehicle service contract

Delivery is on-site post-award with warranty support for vehicles; the ATC specifies service at buyer premises and MC Akhnoor inspections. Exact calendar dates are to be defined in the final contract; ensure readiness to commence within standard government timelines.

How to ensure compliance with the 25% option clause in this tender

Prepare a flexible proposal allowing a 25% adjustment in quantity or duration at contract issuance, with written acceptance required for revised terms. Include documentary evidence and a clear escalation path in case of quantity/duration changes.

What is required for excess settlement and additional charges

Include a declaration of applicability for additional charges during invoice creation with mandatory supporting documents. Ensure total invoiced amount does not exceed the predefined excess settlement percentage and aligns with the order value.