GEM

HPCL Bus Hiring Tender Visakhapatnam Andhra Pradesh Local Regular 6 Non AC Buses 30-31 Seats 2023-2025

Bid Publish Date

30-Nov-2025, 2:08 pm

Bid End Date

22-Dec-2025, 3:00 pm

EMD

₹17,50,000

Location

VISAKHAPATNAM , ANDHRA PRADESH

Progress

Issue30-Nov-2025, 2:08 pm
AwardPending
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Quantity

9

Bid Type

Two Packet Bid

Categories 1

VALVE PARTS AND ACCESSORIES

Tender Overview

The opportunity is issued by Hindustan Petroleum Corporation Limited (HPCL) for the local, regular bus hiring service in Visakhapatnam, Andhra Pradesh. Scope spans three year blocks: Item Nos 10, 20, and 30 for 6 Non AC buses (30-31 seats) each year, totaling 18 buses across the contract period, with additional metrics for extra kilometers and hours (45000 KMs, 4500 hours) and 100 days adhoc hires. The procurement targets standard 2023-2025 bus models, non-luxury seating, to support HPCL operations. The estimated value is not disclosed; the security deposit (EMD) is ₹1,750,000. The contract includes flexibility up to 25% for quantity or duration changes, and permits excess settlement charges with documented justifications. A strong emphasis on compliance, payroll transparency, and statutory documentation is implied by the bid terms.

Technical Specifications & Requirements

  • Bus type: 6 Non AC buses per year, 30-31 seats, standard 2023/2024/2025 models, non-luxury, normal seating.
  • Service duration: 12 months for each of the three years; additional 45000 KM over 3 years (Extra KM) and 4500 driving hours (Extra Hrs).
  • Adhoc hires: 100 days for non-AC and AC variants across 3 years; 1520 KM per hire cycle; 100 days for both regular and AC options with ~1520Km(s)*multiple.
  • EMD: ₹1,750,000 required; payment terms emphasize payroll compliance and statutory documents.
  • Delivery/operational scope: Local HPCL locations with standard seating, 2023-2025 models; vehicles must meet non-luxury specs and be ready for HPCL assignment.
  • Compliance: Bidder must ensure payroll, PF/ESIC documentation, and sign-off on “salary payment before claim” clause.

Terms, Conditions & Eligibility

  • EMD: ₹1,750,000 as security deposit; details in bid document.
  • Quantity variation: Up to 25% increase/decrease permissible pre- and post-award.
  • Excess settlement: Additional charges permitted up to defined percentage with supporting documents.
  • Payroll compliance: Salaries/wages paid by service provider before claiming from buyer; include PF/ESIC and bank statements.
  • Submission: Upload all specified certificates; missing documents may lead to rejection.
  • Contact: Purchase Officer HPCL Visakhapatnam for queries; ensure OEM authorizations where required.

Key Specifications

  • Bus category: Non AC, 30-31 seats, standard 2023/2024/2025 models

  • Contract blocks: 3 years with annual execution for 6 buses per year

  • Extra KM: 45000 kilometers across 3 years

  • Extra Hours: 4500 hours across 3 years

  • Adhoc hires: 100 days per year for regular and AC variants

  • EMD: ₹1,750,000

  • Payroll/ statutory compliance: PF, ESIC, salary payment before claim

Terms & Conditions

  • EMD amount and payment proof required with bid submission

  • Quantity/duration adjustment up to 25% permitted

  • Excess settlement permitted with documentation

  • Salaries/payroll must be settled by provider before claiming from HPCL

Important Clauses

Payment Terms

Service provider salaries paid first; reimbursement claims to HPCL after statutory documentation submission

Delivery Schedule

Three-year deployment of 6 buses per year with 12-month blocks and adhoc hire windows as specified

Penalties/Liquidated Damages

Penalties details not explicitly stated; standard HPCL procurement penalties may apply for non-compliance

Bidder Eligibility

  • Experience in supplying bus-hire contracts of similar scale

  • Valid GST, PAN, and corporate credentials

  • Financial capacity to furnish ₹1.75 million EMD and payroll compliance

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar bus-hire contracts

4

Financial statements for last 3 years

5

EMD deposit receipt or online payment proof

6

Technical bid and compliance certificates

7

OEM authorization / dealership certificate if required

8

PF/ESIC payroll documents for staff

9

Bank statements showing salary payments

10

Any other certificates as per Terms and Conditions

Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

How to bid for HPCL bus hiring tender in Visakhapatnam 2025?

Bidders must submit GST, PAN, experience certificates, financials, EMD of ₹1,750,000, technical compliance, and OEM authorizations. Ensure payroll PF/ESIC documentation and bank statements. The contract allows up to 25% quantity/duration variation and includes excess settlement charges with supporting documents. Follow submission as per Terms and Conditions and contact the HPCL purchase officer for clarifications.

What documents are required for HPCL local bus hire bid 2025?

Required documents include GST registration, PAN, 3-year financial statements, experience certificates of similar bus-hire contracts, EMD receipt, technical bid, OEM authorizations if applicable, PF/ESIC payroll documents, and bank statements showing salary payments. Ensure all certificates are uploaded with the bid and conform to ATC clauses.

What are the technical specifications for HPCL 30-31 seat buses?

Buses must be Non AC, non-luxury with 30-31 seats, using standard models from 2023/2024/2025. They should be ready for HPCL assignment, with normal seating and without luxury fittings. Adhoc and extra-kilometer/hours arrangements apply, including 45000 KM and 4500 hours over 3 years.

What is the EMD amount for HPCL bus procurement in 2025?

The EMD amount is ₹1,750,000. This security deposit must be paid upfront and is applicable to the entire three-year engagement. Bidders should attach payment proof in the bid submission to avoid rejection.

What are the payment terms for HPCL bus service contracts?

Salaries/payroll are paid by the service provider first, with reimbursement to HPCL on submission of statutory documents (PF, ESIC) and bank statements. The contract may prescribe invoicing after payroll verification and compliance checks, including payroll documentation for all deployed staff.

What are the contract variation rights in HPCL bus tender 2025?

The buyer allows up to 25% variation in contract quantity or duration before contract issuance, and the same limit applies post-issuance. Bidders must accept revised quantity or duration without dispute, ensuring procurement continuity for HPCL operations.