GEM

Indian Army Department Of Military Affairs Automotive Components Tender 2025 - IS/OEM Standards, 1-Year Warranty

Bid Publish Date

26-Nov-2025, 7:35 pm

Bid End Date

16-Dec-2025, 7:00 pm

Value

₹15,280

Latest Corrigendum Available

Progress

Issue26-Nov-2025, 7:35 pm
Corrigendum15-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

30

Category

AC BELT

Bid Type

Two Packet Bid

Key Highlights

  • • Vendor must provide OEM turnover evidence showing minimum average annual turnover for the last 3 years
  • • Sample items required within 4 days of bid publication for technical committee approval
  • • 20 distinct items including AC BELT, OIL FILTER, TURN LAMPS, DI/REAR TURN LAMPS, WIPER BLADE, DOOR HINGE, JALWA HORN
  • • Warranty period of 1 year from final acceptance or after installation/completion testing
  • • Option clause enabling up to 25% quantity variation at contracted rates during and after original delivery
  • • Prior defence organisation experience required with documentary evidence

Categories 13

BRAKE DOORS AIR COOLED ENGINE THICKNESS MEASURING DEVICES TONE HORN PAPER MATERIALS BREAK GEAR FAN BULB PNEUMATIC COOLING FAN HARDWARE AND FASTENERS BLADE

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad range of automotive components including AC BELT, COMP BELT, OIL FILTER, BRAKE SHOE, CALIPER PAD, TURN LAMPS, HORN RELAY, FOG LAMP RELAY, GLOW PLUG RELAY, COOLING FAN RELAY, BULB, WIPER BLADE, DOOR HINGE and related accessories. Estimated value is ₹15,280.00 with a total of 20 items listed. The procurement requires OEM participation with a one-year warranty and potential quantity adjustments up to 25% under option clauses. The bid emphasizes prior defence experience (submitted evidence) and a 4-day sample submission window from bid publication to technical approval. The supplier must ensure delivery to a consignee location and compliance with the extended delivery framework when options are exercised.

Technical Specifications & Requirements

  • No explicit technical specifications provided in the tender text; bidders should rely on item names from the BOQ and align with standard automotive components.
  • Sample submission required within 4 days of bid publication for technical committee approval.
  • Bids must include evidence of prior submission of similar items to a defence organisation.
  • Warranty: 1 year from final acceptance or from commissioning/installation, with OEM warranty certificates at delivery.
  • Turnover criterion: OEMs must meet the annual turnover requirement as specified in the bid document; audited balances or CA certificates should be uploaded.
  • Option clause allows up to 25% quantity increase/decrease at contracted rates within currency, with extended delivery periods calculated per formula.

Terms, Conditions & Eligibility

  • EMD not specified in the data; bidders must refer to ATC for exact amount and payment method.
  • Turnover: OEMs must demonstrate minimum average annual turnover over the last three years ending 31st March of the previous year; applicable for bunch bids by primary product OEM.
  • Delivery terms: delivery period begins after the last date of original delivery order; option exercise may extend time per formula with a minimum of 30 days.
  • Installation/Testing: if scope includes installation, final acceptance criteria apply before warranty activation.
  • Mandatory submission: sample items within 4 days; evidence of similar defence orders; OEM authorisation where applicable.
  • Payment terms: not explicitly stated in the data; bidders should verify in the final bid document or ATC.

Key Specifications

  • Total items in BOQ: 20

  • Estimated value: ₹15,280.00

  • Warranty: 1 year from final acceptance or post-installation

  • Sample submission timeframe: 4 days from bid publication

  • Option clause: quantity variation up to 25% during/after contract at contracted rates

  • OEM turnover requirement: as per bid document with audited/CA evidence

  • Defence organisation experience: mandatory documentary evidence

Terms & Conditions

  • 25% quantity adjustment right during contract execution

  • 1-year warranty with OEM certificates required at delivery

  • 4-day sample submission and evidence of prior defence orders

Important Clauses

Payment Terms

Not explicitly stated in tender data; verify in final ATC for advance, milestone, or COD terms

Delivery Schedule

Delivery starts from the last date of the original delivery order; extended duration calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in the provided terms; confirm LD framework and caps in ATC

Bidder Eligibility

  • Not in liquidation or court receivership; provide undertaking

  • OEM turnover meeting minimum criteria over last 3 financial years

  • Experience evidence of supplying similar defence items

Past Similar Tenders (Historical Results)

5 found

Indian Army Department Of Military Affairs Tender for Vehicle Lubrication & Electrical Parts Udhamapuri/Udhampur 2025

Indian Army

UDHAMPUR, JAMMU & KASHMIR

Posted: 15 November 2025
Closed: 25 November 2025
GEM

OIL FILTER,FUEL FILTER,FRONT BRAKE PAD,WIPER BLADE,FAN BLADE,HEAD LIGHT BULB,HEAD LIGHT RELAY,MAIN

Indian Army

UDHAMPUR, JAMMU & KASHMIR

Posted: 16 September 2025
Closed: 26 September 2025
GEM

Wiper Blade,Brake Pad,Oil Filter,Fuel Filter,Air Filter,Bulb,Head Light Bulb,Clutch Plate Assy,Pres

Indian Army

BARAMULLA, JAMMU & KASHMIR

Posted: 14 August 2025
Closed: 1 September 2025
GEM

WIPER BLADE,HEAD LIGHT BULB,PIPE,BELT WATER PUMP,ALTERNATAR BELT,FUEL FILTER,CAP RADIATER,BRAKE PAD

Indian Army

JAMMU, JAMMU & KASHMIR

Posted: 22 September 2025
Closed: 3 October 2025
GEM

Fan Belt Alternator,Fan Belt AC,Timing Belt,Fuel Filter,Brake Shoe,Brake Pad,Bulb 12V 55W,Bulb 12V

Indian Army

WEST KAMENG, ARUNACHAL PRADESH

Posted: 18 July 2025
Closed: 2 August 2025
GEM

Bill of Quantities (BOQ) 20 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 AC BELT AC BELT 1 pieces rajeshk@217n 15
2 COMP BELT COMP BELT 1 pieces rajeshk@217n 15
3 OIL FILTER OIL FILTER 1 pieces rajeshk@217n 15
4 BRAKE SHOE BRAKE SHOE 1 set rajeshk@217n 15
5 CALIPER PAD CALIPER PAD 1 pieces rajeshk@217n 15
6 FRONT TURN SIGNAL LAMP 21W FRONT TURN SIGNAL LAMP 21W 2 pieces rajeshk@217n 15
7 DIDE TURN LAMP 5W DIDE TURN LAMP 5W 2 pieces rajeshk@217n 15
8 REAR TURN LAMP 16W REAR TURN LAMP 16W 2 pieces rajeshk@217n 15
9 FRONT FOG LAMP 19W FRONT FOG LAMP 19W 2 pieces rajeshk@217n 15
10 HORN RELAY HORN RELAY 1 pieces rajeshk@217n 15
11 FOG LAMP RELAY FOG LAMP RELAY 1 pieces rajeshk@217n 15
12 GLOW PLUG RELAY GLOW PLUG RELAY 1 pieces rajeshk@217n 15
13 COOLING FAN RELAY COOLING FAN RELAY 1 pieces rajeshk@217n 15
14 BULB BULB 5 pieces rajeshk@217n 15
15 WIPER BLADE WIPER BLADE 2 set rajeshk@217n 15
16 REAR HINGES REAR HINGES 1 set rajeshk@217n 15
17 DOOR HINGE DOOR HINGE 1 set rajeshk@217n 15
18 12V JALWA HORN 12V JALWA HORN 1 set rajeshk@217n 15
19 SIDE INDICATOR SIDE INDICATOR 1 set rajeshk@217n 15
20 OIL FILTER OIL FILTER 2 pieces rajeshk@217n 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing prior defence/related items

4

Audited Balance Sheets / CA certificate indicating OEM turnover for last 3 years

5

OEM authorisation / dealership certificate

6

Technical bid documents and product specifications

7

Sample submission certificates or acknowledgement from technical committee

8

Documents proving non-liability to liquidation or bankruptcy

Corrigendum Updates

3 Updates
#1

Update

15-Dec-2025

Extended Deadline

16-Dec-2025, 7:00 pm

Opening Date

16-Dec-2025, 7:30 pm

#2

Update

12-Dec-2025

Extended Deadline

15-Dec-2025, 7:00 pm

Opening Date

15-Dec-2025, 7:30 pm

#3

Update

08-Dec-2025

Extended Deadline

11-Dec-2025, 7:00 pm

Opening Date

11-Dec-2025, 7:30 pm

Frequently Asked Questions

How to bid for the Indian Army automotive components tender 2025 in India?

Bidders should prepare GST, PAN, and OEM turnover evidence, plus experience certificates for defence orders. Submit a 4-day sample for technical approval, warranty commitments (1 year), and ensure compliance with the option clause allowing 25% quantity variation. Check ATC for payment terms and submission details.

What documents are required for the Indian Army components tender 2025?

Required documents include GST certificate, PAN, 3-year turnover proof (audited or CA certificate), experience certificates showing defence experience, OEM authorization, technical bid and product specs, and sample submission acknowledgment. Ensure non-liquidity undertakings are provided as part of the bid package.

What are the key technical specifications for the Army auto components tender?

The tender lists 20 item categories such as AC BELT, OIL FILTER, BRAKE SHOE, TURN LAMPS, HORN RELAY, and WIPER BLADE. No explicit numeric specs are provided; bidders should align with standard automotive component specs and supply per OEM or ISI/ISO certifications as applicable in final ATC.

When is the sample submission deadline for this defence procurement?

Samples must be submitted within 4 days from the date of bid publication to obtain technical committee approval. Delays may affect eligibility; ensure courier or hand-delivery is tracked and acknowledged by the procuring agency.

What is the warranty requirement for supplied Army components?

Warranty is 1 year from final acceptance or post-installation/commissioning if applicable, with OEM warranty certificates required at delivery. The seller must guarantee rectification of any breakdown during the warranty period.

How does the 25% option clause affect delivery timelines and costs?

The purchaser may increase or decrease quantity up to 25% at contracted rates during contract, with delivery time adjustments via formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. Delivery extensions may be applied during extended periods.

What declares eligibility for OEM turnover in defence tenders in India?

OEMs must show minimum average annual turnover for the last three financial years ending 31st March of the previous year, via audited statements or CA certificates. If the OEM is under 3 years old, turnover is calculated from the date of incorporation onward.

What is the delivery location and final acceptance criteria for the Army bid?

Delivery is to consignee location per the contract, with final acceptance after testing/installation. If installation is within scope, acceptance occurs after commissioning and testing, triggering warranty coverage.