GEM

Indian Army Department of Military Affairs Automotive Spare Parts Tender Assam 2025 – 1 Year OEM Warranty & GST Compliance

Bid Publish Date

23-Nov-2025, 10:39 am

Bid End Date

03-Dec-2025, 11:00 am

Location

TINSUKIA , ASSAM

Progress

Issue23-Nov-2025, 10:39 am
AwardPending
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Quantity

38

Category

CLUTCH MASTER CYL

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory 1-year OEM warranty with post-sales service requirements
  • • Delivery location: LAIPULI MILITARY STATION, TINSUKIA, ASSAM
  • • Option clause: +/- 25% quantity change during contract, with proportional delivery time
  • • GST compliance: bidder bears GST; reimbursement as actuals or lower rate
  • • Vendor-code prerequisites: PAN, GSTIN, Cancelled Cheque, EFT Mandate
  • • OEM warranty certificates required at the time of goods delivery
  • • Service network: 18/20 service centers to be uploaded with bid

Categories 26

SLIDER VALVES BRAKE PNEUMATIC MACHINERY BRAKE SYSTEM GLUCOMETER HEAD LAMP BREAK GEAR MACHINE BELT MAGNET VALVE CABLE COOLANT PNEUMATIC VALVES BRAKE LEVER PNEUMATIC GAUGE MILITARY VEHICLE BATTERY VALVE PARTS AND ACCESSORIES SPORT VEHICLE BRAKE ASSEMBLY AUTOMOTIVE CABLE VALVE OTHER COIL ELECTRICAL COIL BUSH HYDRAULIC BRAKE

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for an automotive spares procurement package covering diverse categories such as CLUTCH MASTER CYLINDER, REAR BRAKE SHOE, FOG LIGHT 12V, and more, intended for delivery to LAIPULI MILITARY STATION, TEA FACTORY area, TINSUKIA, ASSAM. The tender lists 22 items with a broad scope and requires a 1-year warranty from final acceptance. A 25% quantity escalation option exists during contracting and during the currency of the contract. Bidders must prepare for GST considerations and provide mandatory vendor-code documentation.

Technical Specifications & Requirements

  • No explicit item-level technical specs are disclosed in the document; BOQ items total 22 entries with unspecified quantities.
  • Delivery address: LAIPULI MILITARY STATION, NEAR TEA FACTORY, TINSUKIA, ASSAM-786183; installation and commissioning are conditional on scope.
  • Warranty: 1 year from final acceptance or after installation; OEM warranty certificates required at delivery; after-sales support network must include service centers and an informative list of 18/20 service centers.
  • GST: Bidder bears GST applicability; reimbursement capped to actuals or lower rates; GST documentation and vendor-code setup required.
  • Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; vendor-code creation prerequisites; GST and tax compliance are essential.

Terms & Eligibility

  • Option clause allows ±25% quantity variation at contract award and during the contract period at contracted rates.
  • Delivery schedule starts from the last date of the original delivery order; extended time proportional to quantity change with a minimum of 30 days.
  • GST not reimbursed by purchaser beyond actuals; bidders must ensure GST compliance.
  • Mandatory documents for vendor-code creation include PAN, GSTIN, Cancelled Cheque, and EFT Mandate; OEM authorizations and warranty certificates to be provided by successful bidder at delivery.
  • Addressed to LAIPULI MILITARY STATION, Assam; installation/commissioning details to be confirmed within scope.

Key Specifications

  • Product categories include: CLUTCH MASTER CYLINDER, REAR BRAKE SHOE, FOG LIGHT 12V, VALVE BRAKE PNEUMATIC, BATTERY CABLE, TANK COOLANT VEHICULAR, WHEEL CYLINDER 44.45MM DIA, ASSY WHEEL CYLINDER, BATTERY CUT OFF SWITCH, DOOR LOCK ASSY RH, FILTER CUM WATER SEPARATOR, LIGHT ASSY INDICATOR, ASSY HEAD LAMP LH, BUSH KING PIN, ASSY CLUTCH MASTER CYLINDER, ASSY COMBINATION SWITCH, FIELD COIL ASSY, SUSPENSION BUSH REPAIR KIT, ELECT TEMP GAUGE, SPRING ASSY REAR, IGNITION COIL, TIMING BELT

  • Delivery address: LAIPULI MILITARY STATION, NEAR TEA FACTORY, TINSUKIA, ASSAM-786183

  • Warranty: 1 year from final acceptance or post-installation; OEM warranty certificates at delivery

  • GST handling: bidder bears GST; reimbursement policies as per actuals or lower rates

  • Vendor-code prerequisites: PAN, GSTIN, Cancelled Cheque, EFT Mandate

Terms & Conditions

  • Delivery and quantity flexibility up to ±25% during contract period

  • 1-year OEM warranty with post-delivery service network requirement

  • GST compliance borne by bidder; reimbursement as actuals or lower rates

Important Clauses

Payment Terms

GST handling by bidder; reimbursement as actuals or lower rate; no purchaser-side GST liability beyond quoted rate

Delivery Schedule

Delivery starts after original delivery order; extended time proportional to quantity change; minimum 30 days for additional time

Penalties/Liquidated Damages

Not explicitly stated; however, delivery and warranty conditions imply LD implications via contract terms

Bidder Eligibility

  • Proof of PAN and GSTIN

  • Evidence of EFT Mandate and bank details

  • OEM authorization (where applicable) and warranty documentation

  • Established service network in India with 18/20 centers

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Bill of Quantities (BOQ) 22 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 CLUTCH MASTER CYL CLUTCH MASTER CYL 1 nos rajpao@261 15
2 REAR BRAKE SHOE REAR BRAKE SHOE 2 nos rajpao@261 15
3 FOG LIGHT 12V FOG LIGHT 12V 4 nos rajpao@261 15
4 VALVE BRAKE PNEUMATIC VALVE BRAKE PNEUMATIC 2 nos rajpao@261 15
5 BATTERY CABLE BATTERY CABLE 2 nos rajpao@261 15
6 TANK COOLANT VEHICULAR TANK COOLANT VEHICULAR 2 nos rajpao@261 15
7 WHEEL CYLINDER 44.45MM DIA WHEEL CYLINDER 44.45MM DIA 2 nos rajpao@261 15
8 ASSY WHEEL CYLINDER ASSY WHEEL CYLINDER 2 nos rajpao@261 15
9 BATTERY CUT OFF SWITCH BATTERY CUT OFF SWITCH 2 nos rajpao@261 15
10 DOOR LOCK ASSY RH DOOR LOCK ASSY RH 1 nos rajpao@261 15
11 FILTER CUM WATER SEPRATOR FILTER CUM WATER SEPRATOR 3 nos rajpao@261 15
12 LIGHT ASSY INDICATOR LIGHT ASSY INDICATOR 1 nos rajpao@261 15
13 ASSY HEAD LAMP LH ASSY HEAD LAMP LH 1 nos rajpao@261 15
14 BUSH KING PIN BUSH KING PIN 4 nos rajpao@261 15
15 ASSY CLUTCH MASTER CYLINDER ASSY CLUTCH MASTER CYLINDER 1 nos rajpao@261 15
16 ASSY COMBINATION SWITCH ASSY COMBINATION SWITCH 1 nos rajpao@261 15
17 FIELD COIL ASSY FIELD COIL ASSY 1 nos rajpao@261 15
18 SUSPENSION BUSH REPAIR KIT SUSPENSION BUSH REPAIR KIT 1 nos rajpao@261 15
19 ELECT TEMP GAUGE ELECT TEMP GAUGE 2 nos rajpao@261 15
20 SPRING ASSY REAR SPRING ASSY REAR 1 nos rajpao@261 15
21 IGNITION COIL IGNITION COIL 1 nos rajpao@261 15
22 TIMING BELT TIMING BELT 1 nos rajpao@261 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by Bank

5

OEM authorization certificates (where applicable)

6

Warranty certificates from OEM

7

Evidence of service center network in India

8

Any prior similar supply certificates (if available)

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for automotive spares tender in Assam 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate alongside OEM authorizations where applicable. Ensure 1-year OEM warranty and a service network list of 18-20 centers. Provide GST documentation and vendor-code details; delivery is to LAIPULI MILITARY STATION, TINSUKIA, Assam. The option to adjust quantities up to ±25% applies during the contract.

What documents are required for Indian Army vehicle parts bid in Assam?

Required documents include PAN Card copy, GSTIN copy, cancelled cheque, EFT Mandate, OEM authorization certificates, OEM warranty certificates, and a listed service-center network. Submit these with the bid for vendor-code creation and GST compliance verification; ensure alignment with the delivery location in Tinsukia.

What are the delivery terms for the LAIPULI military station tender?

Delivery shall commence from the last date of the original delivery order, with extended time allowed for quantity changes at contracted rates. Minimum extension period is 30 days; the purchaser may extend up to the original delivery period when exercising the option clause.

What warranty is required for automotive spares in this tender?

A 1 year warranty from final acceptance or after installation and testing, if included. OEM warranty certificates must be provided at delivery, and the seller must guarantee rectification of any breakdown during the warranty period.

What GST considerations must bidders prepare for this procurement?

Bidders bear GST compliance; GST reimbursement will be as per actuals or the lower applicable rate, capped to the quoted GST percentage. Ensure GSTIN validity and proper GST documentation during bid submission.

Which delivery address and installation scope apply to this tender in 2025?

Delivery and potential installation occur at LAIPULI MILITARY STATION, NEAR TEA FACTORY, TINSUKIA, ASSAM-786183. Confirm scope of installation and commissioning within the contract, and provide service support details to match consignee requirements.

What is the impact of quantity flex on the contract timeline?

Quantity variation up to ±25% can extend delivery time proportionally. The extra time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days, ensuring suppliers plan manufacturing and logistics accordingly.