GEM

Labour Department Uttar Pradesh Desk, Seating & Office Furniture Tender 2025 - BIS ISI ISO 9001 Standards, ₹1.271 crore

Bid Publish Date

28-Nov-2025, 3:00 pm

Bid End Date

08-Dec-2025, 5:00 pm

Value

₹1,27,11,709

Location

ALIGARH , UTTAR PRADESH

Progress

Issue28-Nov-2025, 3:00 pm
AwardPending
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Quantity

1080

Category

Stainless Steel Dining Table With Fixed Chair

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/Certification requirements: BIS marked products; ISO 9001 certificate for bidder or OEM; AHSP/NABL/ILAC accredited lab test reports.
  • • Quantities: option to increase/decrease up to 25% at contract placement or during currency.
  • • Delivery: extended delivery logic tied to added quantity; minimum 30 days for additional time; original delivery period governs earliest extensions.
  • • Warranty/quality: Material Test Certificates required; buyer lab results decisive for acceptance.
  • • Special clauses: mandatory submittal of BIS license, type test certificates, and other specified certifications; ATC asserts RFP specification prevails.
  • • Scope: multi-item government furniture including desks, chairs, boards, tables, beds, shelves, and steel filing cabinets; standard IS 3313 alignment for certain items.
  • • Standards: BIS marking, ISO 9001, IS 3313 alignment, and third-party lab conformity testing.
  • • Submission prerequisites: exact certificates and documentation as per bid; no generic substitutions.

Tender Overview

The procurement is led by the Uttar Pradesh Labour Department for a multi-product furniture package, covering items such as Desk and Bench Sets for classrooms, Cafeteria Chairs, Pin Up Notice Boards, Modular Meeting Tables, Metal Beds, Stainless Steel Dining Tables with fixed chairs, Wooden Shelves, Dry Erase Boards, and Steel Filing Cabinets per IS 3313 (Q2/Q3). The estimated value is ₹12,711,709.0 with an optional quantity variation up to 25% during contract execution. Delivery terms hinge on the original delivery period, with time extensions allowed as per option clauses. There is emphasis on BIS and ISO conformity, plus mandatory material test documentation. Unique aspect: a single procurement package spanning multiple office and educational furniture categories with standard-compliant requirements for government buyers in Uttar Pradesh. The submission scope includes ISO 9001 certification, BIS licenses, and test reports from accredited laboratories.

Technical Specifications & Requirements

  • Product categories include: Table Top and Table Understructure components with specific tolerances (width/depth ±50 mm), adjustable height, and edge availability.
  • Structural details: metal legs, wooden legs/gables, modesty panels, pedestals/storage options, drawers, locks, and mounting positioning.
  • Generic components require doors, locks, and finish specifications; colors and finishes must be specified.
  • Certifications demanded: BIS marked products and test reports from AHSP/NABL/ILAC accredited Central Government Lab; ISO 9001 certification for bidder or OEM; material test certificates to be provided with supply; vendor must upload BIS license and other product-specific attestations.
  • Dimensions and construction specifics will be assessed by buyer lab testing; compliance to the bid specification takes precedence over golden parameters.

Terms, Conditions & Eligibility

  • The purchaser may increase or decrease quantity by up to 25% during contract or currency, with time extensions linked to added quantity.
  • Bidder must provide ISO 9001 certification and ensure Material Test Certificates accompany supply; lab testing outcomes govern acceptance.
  • Mandatory documents include BIS licenses and type/test certificates; deliverables must conform to the bid specification. The RFP asserts that deviations will not be permitted if conflicting with the stated requirements.
  • ATC clauses indicate that the final RFP specification prevails over earlier references; government authority reserves cancellation or amendment rights.

Key Specifications

  • Table Top: edge availability, shape (circle/square), length/depth with width tolerance of ±50 mm

  • Table Understructure: material type, support type, leg cross section, thickness tolerances

  • Pedestal/Storage: availability and dimensions, drawers, doors, locks

  • Generic components: mounting positioning, overall unit dimensions (height/width/depth)

  • Top/Bottom sections: material, cushion presence, finish and color

  • Testing/Certification: BIS marked, NABL/ILAC/Central Government Lab test reports

  • Warranty/AMC: specified or implied; material test acceptance criteria

Terms & Conditions

  • Any quantity variation up to 25% with corresponding delivery adjustments

  • Mandatory ISO 9001 and BIS conformity; material test certificates required

  • Lab-tested acceptance by buyer’s internal testing; RFP specifications prevail

Important Clauses

Payment Terms

Not specified in provided data; standard government tender terms typically include advance and milestone payments per delivery and acceptance

Delivery Schedule

Delivery period governed by original delivery date; extended time calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly specified; ATC indicates enforcement through standard contract provisions or as per delivery terms

Bidder Eligibility

  • ISO 9001 certification holder or OEM certification

  • BIS licensing and product-specific test certificates

  • Ability to supply across multiple furniture categories with IS 3313 alignment

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Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
Table Top Table Top Material Type MDF Board, Marine Ply, BWP Ply, MR (Moisture Resistant) Ply Or higher
Table Top Availability of Table top edge Yes
Table Top Shape of Table Top (For Circle and Square, Length and Depth must be same) Rectangle
Table Top Width of Table Top (Tolerance ±50 mm) 900 mm
Table Top Depth of Table Top (Tolerance ± 50 mm) 600 mm
Table Top Height of Table Top Adjustable No
Table Understructure Material Type in Table Understructure Wooden/Engineer Wood Understructure
Table Understructure Support Type in Table Understructure Leg, Gable
Table Understructure Material of Table Understructure MDF Board, Marine Ply, MR (Moisture Resistant) Ply, BWP Ply Or higher
Table Understructure Table Understructure Metal Legs Cross Section (Approx) NA
Table Understructure Thickness of Metal Legs Cross Section NA
Table Understructure Thickness of Wooden Leg / Gable (Tolerance ±2 mm) 18 mm, 25 mm, 36 mm, 45 mm, 50 mm
Table Understructure Availability of modesty panel Yes
Pedestal / Storage Unit in Table Availability of Pedestal / Storage Unit No

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar furniture supply

4

Financial statements / turnover evidence

5

EMD document (as applicable) and payment proof

6

Technical bid documents and compliance certificates

7

OEM authorization letters (if not OEM directly)

8

BIS license and ISI/other relevant certifications

9

Material Test Certificates and third-party test reports

10

ISO 9001 certification (bidder or OEM)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for UP Labour Department furniture tender in Uttar Pradesh 2025?

Bidders must meet eligibility criteria, submit ISO 9001 certification, BIS licenses, and Material Test Certificates; upload OEM authorizations if required, and provide third‑party lab test reports. Ensure adherence to IS 3313 related specs, and comply with 25% quantity variation terms if exercised by the buyer.

What documents are required for the furniture bid in UP?

Submit GST, PAN, experience certificates for similar supply, financial statements, EMD documentation, technical bid, BIS license, type test certificates, OEM authorizations, and Material Test Certificates; ensure ISO 9001 certification for bidder or OEM and NABL/ILAC lab reports if claimed.

Which standards must be met for the furniture items in this tender?

Products must be BIS marked, ISO 9001 certified, and conform to IS 3313 where applicable; third‑party test reports from AHSP/NABL/ILAC accredited labs must be furnished on demand to prove conformity.

What is the estimated value and quantity variation allowed in this bid?

Estimated value: ₹12,711,709.0. The purchaser reserves the right to increase or decrease quantity up to 25% of the bid quantity at contract award and during currency, with corresponding delivery extensions as defined by the option clause.

When is the delivery extension applicable and how is it calculated?

Delivery extension applies when the option clause is exercised; calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days; original delivery period governs the maximum extension allowed.

What testing requirements accompany the supplied materials?

Material Test Certificates must accompany the supply; buyer’s lab testing determines acceptance; central government lab or NABL/ILAC accredited test reports may be required to prove conformity.

What are the key compliance documents for bid submission in UP procurement?

Key documents include BIS license, type test certificates, ISO 9001 certification, GST, PAN, experience and financial proofs, OEM authorizations, and Material Test Certificates; ensure Uploads align with bid specification as ATC deems final.

Which items are included in the UP Labour Department furniture tender?

Items include Desk and Bench Sets for classrooms, Cafeteria Chairs, Pin Up Notice Boards, Modular Meeting Tables, Metal Beds, Stainless Steel Dining Tables with fixed chairs, Wooden Shelves, Dry Erase Boards, and Steel Filing Cabinets in alignment with IS 3313 for applicable categories.

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