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Institute Of Advanced Virology Kerala NAS Storage Tender Thiruvananthapuram Kerala - Network Attached Storage (V2) 2025

Bid Publish Date

10-Dec-2025, 5:37 pm

Bid End Date

20-Dec-2025, 6:00 pm

Location

THIRUVANANTHAPURAM , KERALA

Progress

Issue10-Dec-2025, 5:37 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

The Institute Of Advanced Virology Kerala, under the Science And Technology Department Kerala, seeks a Network Attached Storage (V2) solution for procurement in Thiruvananthapuram, Kerala. The bid sector requires practical implementation at the Director’s address in Thonnakkal. The scope emphasizes hardware/software delivery with installation and commissioning, while ensuring non-obsolescence for at least 7 years of market life. Key differentiators include adherence to end-user and malicious-code certification, and a bid that accommodates quantity variations up to 25%. Bidders must consider GST implications and provide evidence of financial stability and government-sector experience. The absence of a defined BOQ suggests a flexible, specification-driven evaluation.

Technical Specifications & Requirements

  • Product category: Network Attached Storage (NAS) – V2
  • Delivery/Installation location: The Director, Institute of Advanced Virology, Thonnakkal, Thiruvananthapuram, Kerala-695317
  • Mandatory certificates: Malicious Code Certificate and ability to provide an End User Certificate on the buyer’s format
  • Experience criteria: Bidder or OEM with至少 3 years of regular supply to Central/State Govt/PSU; copies of contracts to be submitted
  • Market-life constraint: Offered hardware/software must have at least 7 years residual life and not be End-of-Life
  • GST: Bidder to self-assess GST; reimbursement aligned to actuals or applicable rate, max quoted rate
  • Special terms: 25% quantity variation allowed, delivery timeline based on order timing, with minimum 30 days extended period as applicable
  • Delivery scope: Installation & commissioning included where covered; delivery to address stated above
  • Obsolescence and non-obsolescence checks to be demonstrated during submission
  • No BOQ items are listed; emphasis on technical compliance and vendor capability

Terms, Conditions & Eligibility

  • Delivery/Installation location: The Director, Institute Of Advanced Virology, Thonnakkal, Thiruvananthapuram, Kerala-695317
  • Experience criteria: Supplier or OEM must have 3 years of Govt/PSU supply experience with contract copies
  • Obsolescence clause: Product must have at least 7 years residual market life; not declared End-of-Life by OEM anytime before bid
  • End User Certificate: Must be provided in Buyer’s standard format if requested
  • Malicious code certificate: Required to certify absence of embedded malware in hardware/software
  • GST guidance: Bidder to determine GST; reimbursement terms depend on actuals or quoted rate (whichever is lower)
  • Financial standing: Bidder must upload undertaking certifying no liquidation or bankruptcy
  • Option clause: Purchaser can increase/decrease quantity up to 25% during contract and extended periods
  • Delivery time: Calculated extension formula (increased quantity/original quantity) × original delivery period, min 30 days
  • Warranty/AMC: Not specified in data; bidders should verify during bid finalization

Key Specifications

  • Network Attached Storage (NAS) – V2

  • Delivery/installation address: The Director, Institute Of Advanced Virology, Thonnakkal, Thiruvananthapuram, Kerala-695317

  • 7 years residual market life requirement for offered product

  • 3 years Govt/PSU supply experience requirement with contract copies

  • Malicious Code Certificate and End User Certificate requirements

  • GST self-assessment and reimbursement terms as applicable

  • 25% quantity variation right during and after contract

Terms & Conditions

  • Delivery/installation at the specified Thiruvananthapuram address with potential 25% quantity variation

  • Mandatory certificates include Malicious Code Certificate and End User Certificate in buyer format

  • 3 years govt/PSU supply experience with contract copies; 7 years residual life for offered NAS

Important Clauses

Payment Terms

GST handling to be advised; reimbursement based on actuals or lower quoted rate

Delivery Schedule

Option to extend delivery; minimum 30 days extension; extra time proportional to increased quantity

Penalties/Liquidated Damages

Not explicitly stated; evaluate during bid clarification and contract finalization

Bidder Eligibility

  • Corporates with 3+ years Govt/PSU NAS supply experience

  • No liquidation or bankruptcy proceedings

  • Offer NAS hardware/software with at least 7 years market life

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Required Documents

1

Undertaking of financial standing (no liquidation/bankruptcy) to be uploaded with bid

2

Evidence of Govt/PSU supply experience (3 years) including copies of relevant contracts

3

End User Certificate (buyer format) if requested by buyer

4

Malicious Code Certificate declaring hardware/software free of embedded malicious code

5

GST registration details and self-assessed GST applicability statement

6

OEM authorization/credible vendor certificates for NAS hardware

7

Technical compliance documents demonstrating non-obsolescence (7 years residual life)

8

Any additional bid-specific documents requested by terms

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for NAS storage tender in Thiruvananthapuram 2025

Bidders must demonstrate 3 years Govt/PSU NAS supply experience with contract copies, provide a Malicious Code Certificate and End User Certificate, and ensure NAS products have at least 7 years residual market life. Include undertaking of financial stability and GST self-assessment; delivery at The Director, IAV, Thiruvananthapuram. Submit required documents via the portal per terms.

What documents are required for NAS procurement bid in Kerala

Required items include an undertaking for financial standing, govt/PSU contracts proving NAS supply, Malicious Code Certificate, End User Certificate (buyer format if requested), GST registration, OEM authorizations, and technical compliance sheets showing non-obsolescence and 7-year market life for NAS hardware.

What are the technical standards for NAS V2 tender in Kerala

No explicit standards listed; bidders must demonstrate non-obsolescence with 7-year residual life and provide Malicious Code and End User Certificates. Ensure NAS solution meets generic govt procurement expectations and provides reliable installation/commissioning at the Thiruvananthapuram delivery site.

When is the delivery deadline for NAS storage procurement in Kerala

Delivery period can extend per the 25% quantity option clause; minimum extension is 30 days. Original delivery period remains reference; extended time scales are calculated as (increased quantity ÷ original quantity) × original period, ensuring timely commissioning at the IAV site.

What are the GST requirements for this NAS bid in Kerala

Bidders must determine GST applicability themselves; reimbursement will be at actuals or the lower of the quoted GST rate, subject to the maximum stated in the bid. Include GST registration details and relevant tax invoices in submission.

What constitutes a compliant End User Certificate for this tender

If requested, bidders must provide an End User Certificate in the buyer’s standard format. The certificate confirms intended end-use of NAS hardware/software and alignment with government procurement policies; ensure it accompanies the technical bid if mandated.

What evidence proves govt/PSU NAS experience for this bid

Submit copies of contracts or purchase orders demonstrating regular supply of similar NAS products to central or state Govt/PSU bodies for each year prior to bid opening. If multiple products, the primary high-value NAS item must meet the 3-year criterion.

What is the 25% option clause for this NAS tender in Kerala

The purchaser may increase or decrease the bid quantity by up to 25% at contract placement and during currency at contracted rates. Additional time is calculated using the specified formula, with a minimum 30-day extension when applicable.

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