Veer Narmad South Gujarat University Event Management Tender Surat Gujarat 2025 - Youth Festival, Sound & Lighting, Catering Standards

Tender Overview

The University Library of Veer Narmad South Gujarat University (VNSGU), Surat, Gujarat invites bids for national-level EVENT MANAGEMENT SERVICES for the VNSGU Youth Festival, including Schedule A: Tentage and Venue Development, Schedule B: Sound & Lighting, and Schedule C: Catering. Estimated contract value is ₹2,50,00,000 with an EMD of ₹30,000. The tender emphasizes ATC-based scope across buyer premises and venue development, with multiple schedules under one procurement. Bidders should align with delivery, service levels, and integration with festival timelines, ensuring seamless on-site execution and client coordination. A key differentiator is the multi-schedule approach under a single event management contract, potentially requiring cross-functional capabilities, vendor management, and on-ground logistics. Unique terms include quantity/duration flexibility up to 25% at contract issue and post-issuance, along with an excess settlement option for addon charges, subject to documented justification. This tender targets experienced event vendors capable of end-to-end festival management in Gujarat.

Technical Specifications & Requirements

• No BOQ items available; no explicit technical specs listed in the document.
• The procurement covers three service categories: Tentage/Venue Development, Sound & Lighting, and Catering as per ATC.
• EMD amount: ₹30,000; Estimated value: ₹2,500,000.
• Compliance with ATC terms and cross-schedule coordination for a single festival event in Surat.
• Minimum service capabilities implied: on-site logistics, event support desk, and vendor coordination for multi-schedule execution.
• Pay attention to escalation matrix and toll-free service support requirements in ATC.

Terms, Conditions & Eligibility

• EMD: ₹30,000 (to be submitted with bid).
• Option Clause: contract quantity/duration may increase or decrease by up to 25% at contract issue and post-issuance.
• Excess Settlement: additional charges allowed up to a specified percentage of item-level total value; requires declaration and supporting documents.
• Bidder must not be under liquidation, court receivership, or similar proceedings; must upload an undertaking.
• Dedicated/toll-free service support number and escalation matrix must be provided by the bidder/OEM.
• All terms, conditions, and ATC files uploaded by the buyer govern the contract.