GEM

Commissionerate Of Schools Solar Water Heating System Gujarat IS 12976:1990 Tender 2025

Bid Publish Date

26-Nov-2025, 2:23 pm

Bid End Date

06-Dec-2025, 3:00 pm

EMD

₹30,000

Value

₹10,00,000

Location

DANG , GUJARAT

Progress

Issue26-Nov-2025, 2:23 pm
AwardPending
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Quantity

4

Bid Type

Two Packet Bid

Key Highlights

  • • IS 12976:1990 (Q3) compliance for solar water heating system
  • • EMD amount: ₹30,000; estimated contract value: ₹1,000,000
  • • Delivery to specified Subir Taluka government schools in Gujarat
  • • 2+ years govt procurement experience or OEM supplying to govt/PSU
  • • Manufacturer Authorization required for distributors; complete OEM details
  • • Data Sheet submission with bid to verify technical parameters
  • • Option clause allows ±25% quantity variation at contracted rates
  • • Data sheet mismatch leads to bid rejection; strict verification

Categories 1

HEATING SYSTEM

Tender Overview

The Commissionerate Of Schools (Education Department, Gujarat) invites bids for a Solar Water Heating System aligned to IS 12976:1990 (Q3) with an estimated value of ₹1,000,000 and an EMD of ₹30,000. Delivery is targeted to multiple government school sites in Subir Taluka, including Aadarsh Nivasi Shala (Kumar), Govt. Kanya Chhatralay (Subir), GOCT Kanya Chhatralay (Pipaldahad), and Govt. Kumar Chhatralay (Subir). The tender includes an option clause allowing quantity adjustments up to ±25%, at contracted rates, with delivery timelines linked to the last delivery order. A Data Sheet must accompany bids to enable technical verification. This procurement emphasizes compliance with IS 12976:1990 and requires OEM/Manufacturer involvement.

Technical Specifications & Requirements

  • Product category/name: Solar Water Heating System as per IS 12976:1990 (Q3)
  • Standards: IS 12976:1990 compliance; Data Sheet matching with offered product parameters; OEM/Manufacturer Authorization required when bidding through authorized distributors
  • Financials: Estimated value ₹1,000,000; EMD ₹30,000; data sheet must reflect exact model/specs for verification; data mismatch may lead to bid rejection
  • Delivery/Installation: Delivery to multiple Subir Taluka schools listed in the terms; installation/commissioning included if scope covers it
  • Experience & eligibility: Minimum 2 years of regular manufacture/supply of same or similar category products to Central/State Govt or PSU; provide copies of supporting contracts
  • Documentation: Submit Data Sheet and OEM authorization alongside bid for eligibility checks and cross-verification, ensuring no mismatch with technical parameters
  • Additional context: The buyer reserves the right to adjust quantities by up to 25% during contract performance; delivery period rules apply as described in option clause

Terms, Conditions & Eligibility

  • EMD: ₹30,000 (paid as specified in tender terms; ensure submission with bid)
  • Experience criteria: Bidder or OEM must have supplied similar products to govt bodies for at least 2 years before bid opening; provide contract copies
  • Manufacturer/OEM authorization: Required when bidding through distributors; include authorization form with complete OEM details
  • Financial standing: Bidder must not be under liquidation or similar proceedings; upload an undertaking
  • Data Sheet: Mandatory upload of product Data Sheet; alignment with offered specifications is essential to avoid rejection
  • Delivery & option clause: Bidder must comply with quantity variation up to ±25% and extended delivery as per clause; delivery timing starts from last delivery order date

Key Specifications

    • Product/service: Solar Water Heating System
    • Standard: IS 12976:1990 (Q3)
    • Estimated value: ₹1,000,000
    • EMD: ₹30,000
    • Delivery locations: Subir Taluka government schools (Aadarsh Nivasi Shala Kumar, Govt Kanya Chhatralay Subir, GOCT Kanya Chhatralay Pipalddahad, Govt Kumar Chhatralay Subir)
    • Experience: minimum 2 years govt procurement experience
    • Documentation: Data Sheet + OEM authorization

Terms & Conditions

  • Quantity variation allowed up to ±25% with extended delivery timelines

  • Delivery to multiple Subir Taluka schools as listed

  • Bidder must provide Data Sheet and OEM authorization; no mismatch

Important Clauses

Payment Terms

EMD provided; payment terms not explicitly stated in data; bidders should anticipate standard govt terms and verify during bid submission

Delivery Schedule

Delivery begins from the last date of the original delivery order; option clause may extend duration based on quantity variation; minimum 30 days additional time if applicable

Penalties/Liquidated Damages

Not specified in provided terms; bidders should review final contract for LD provisions and performance bonds

Bidder Eligibility

  • 2+ years govt department/procurement experience for similar solar heating systems

  • Not under liquidation or court receivership

  • Provision of OEM authorization if bidding via distributors

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates demonstrating 2+ years govt supply

4

Financial statements / turnover details

5

EMD submission proof (₹30,000)

6

Technical bid documents and Data Sheet of the product offered

7

OEM authorization / manufacturer authorization letters

8

Any applicable accreditation or compliance certificates

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid on solar water heating tender in Gujarat 2025

Bidders must meet eligibility criteria including 2+ years govt procurement experience, provide OEM authorization, submit Data Sheet, and pay EMD ₹30,000. Ensure IS 12976:1990 (Q3) compliance, delivery to Subir Taluka schools, and quantity variation up to 25%. Prepare contracts and supporting documents for govt review.

What documents are required for solar heater tender in Subir Gujarat

Submit GST, PAN, experience certificates, financial statements, EMD proof, Data Sheet, and OEM authorization. Include contracts showing govt supply in past two years and ensure Data Sheet exactly matches offered product specifications to avoid rejection.

What are the technical specifications for IS 12976:1990 solar heating tender

Tender requires a Solar Water Heating System conforming to IS 12976:1990 (Q3) with a verifiable Data Sheet. Bidders must demonstrate model-level compliance, include OEM authorization, and ensure the Data Sheet aligns with product parameters to enable technical verification.

When is the delivery period for Subir Taluka solar heater project

Delivery period starts after the original delivery order date with an option to extend for up to 25% more quantity at contracted rates. If extended, time is calculated as (Additional quantity / Original quantity) × Original delivery period, with a minimum of 30 days added.

What is the EMD requirement for Gujarat education solar tender

The bid requires an EMD of ₹30,000. Ensure payment as prescribed in tender terms and include a proof of EMD submission with the bid. EMD acts as security to participate in the submission process.

What is required for OEM authorization in this solar tender

If bidding through an authorized distributor, include an OEM authorization certificate detailing name, designation, address, email, and phone number. This verifies that the bidder has rights to supply the IS 12976:1990 compliant system and aligns with govt procurement norms.

What are the delivery locations for the Subir Taluka solar project

Delivery locations include: Aadarsh Nivasi Shala (Kumar) Bardipada, Govt. Kanya Chhatralay (Madhyamik) Subir, GOCT. Kanya Chhatralay (Madhyamik) Pipalddahad, and Govt. Kumar Chhatralay (Madhyamik) Subir. Ensure logistics planning accounts for multiple sites in Subir Taluka.

How to verify data sheet alignment with offered solar heater

Provide a Data Sheet that precisely mirrors model specifications, capacity, and performance metrics. Cross-check against IS 12976:1990 requirements, confirm BOM and installation parameters, and ensure no mismatches with the technical parameters to avoid bid rejection.