Indian Army Jamnagar Software & Security Suite Tender 2025 - MS OFFICE 2021, Windows 11 Pro, Quick Heal 64-Bit

Tender Overview

The Indian Army—Department of Military Affairs—JAMNAGAR, GUJARAT 360510 invites bids for a software and security suite including MS OFFICE 2021 licenses (32-bit and 64-bit), Windows 11 Pro (32-bit and 64-bit), and Anti-virus Quick Heal 64-bit. The BOQ lists 5 items but exact quantities are not disclosed; the estimated value is not published. The tender emphasizes supply against approved samples and strict adherence to delivery timelines. A unique price-variation clause exists for quantity adjustments up to 25% during contract execution, with delivery timelines linked to the last delivery order date. This procurement targets government-enabled office automation and endpoint security for the Indian Army at JAMNAGAR. Key differentiators include the advance sample approval requirement and a defined post-award modification pathway if samples deviate from contract specifications. bidders should prepare for a two-stage approval and bulk supply cycle aligned to buyer-approved references.

Technical Specifications & Requirements

• Product categories: MS OFFICE 2021 licenses (32-bit, 64-bit), Windows 11 Pro (32-bit, 64-bit), Quick Heal Antivirus (64-bit).
• Delivery scope: Bulk software licenses and security software per item, with options to modify quantity up to 25% during contract; delivery period calculated from the last original delivery order date.
• Advance sample process: Submit 5 samples within 5 days of award; buyer to approve or specify modifications within 5 days; bulk supply must follow approved sample.
• Compliance notes: If samples are delayed, delivery period is adjusted; major non-conformities may trigger fresh sampling or contract termination.
• Receipts & testing: Samples provided by the seller at no charge; any pre-dispatch testing requirements are bound to approved specifications.

Terms, Conditions & Eligibility

• EMD/ security deposits: Specific EMD details are not disclosed in the data; bidders should verify the exact amount from terms during submission.
• Option clause: Up to 25% quantity variation during order placement and currency of contract, with extended delivery time calculations.
• Advance sample approval: Bidders must furnish 5 samples within 5 days of award; non-approval may lead to modifications or contract termination.
• Delivery timeline: Delivery period resets based on original and additional quantity calculations; minimum extension rules apply if original period is under 30 days.
• Payment terms: Not explicitly specified in the data; bidders should anticipate standard government payment flows post-approval and acceptance.
• Documentation: Vendors should be prepared with standard GSTIN, PAN, software license compliance documents, and OEM authorizations as applicable; confirm exact list from Terms & Conditions.