GEM

Labour And Employment Department Jammu & Kashmir High End Laptop Tender 2025 ISO 9001 Data Sheet Mandatory

Posted

30 Oct 2025, 05:11 pm

Deadline

10 Nov 2025, 02:00 pm

Location

JAMMU , JAMMU & KASHMIR

Progress

Issue30 Oct 2025, 05:11 pm
AwardPending
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Quantity

5

Bid Type

Two Packet Bid

Tender Overview

The procurement is for high end laptops under a rate contract by the Labour And Employment Department in Jammu and Kashmir. The opportunity targets OEMs or vendors offering high end notebook computers with ISO 9001 certification. The tender emphasizes data sheet alignment with product specifications, dedicated service support, and an escalation matrix. It allows quantity variation up to 25% at contract award and during currency, with delivery timelines linked to the last delivery order date. Unique requirements include a malicious code certificate, presence of a dedicated toll-free service line, and an End User Certificate if requested. The scope appears to be a government procurement aimed at standardizing equipment across departments, with emphasis on software integrity, vendor accountability, and post-sale support. The combination of rate contract terms and option clauses highlights flexibility in ordering while maintaining contract prices. The absence of BOQ items indicates a focus on standard laptop models meeting the stated terms, rather than a fixed unit list.

Technical Specifications & Requirements

  • IS0 9001 certification required for bidder or OEM
  • Data Sheet for offered laptops to be uploaded and matched against product specs
  • Mandatory certificate that hardware/software is free of embedded malicious code
  • Dedicated/toll free service support contact for bidder/OEM
  • Escalation matrix with telephone numbers for service
  • End User Certificate if buyer requires it, provided on buyer format only
  • OEM authorization from manufacturers where distributors bid must be included
  • Category: High End Laptop / Notebook; no BOQ items provided
  • Implicit expectation of standard security and compatibility checks with product data

Terms, Conditions & Eligibility

  • EMD/monetary surety not specified in data; bidders should verify in terms
  • ISO 9001 certification mandatory for bidder or OEM
  • Requirement to upload Data Sheet and ensure no mismatch in parameters
  • Existence of a malicious code certificate to certify software integrity
  • Availability of dedicated toll free service and an escalation matrix for support
  • Authorized distributor/OEM submission requires Manufacturer Authorization form
  • End User Certificate option exists and must follow buyer format if invoked
  • No BOQ quantity; terms indicate flexible quantity with 25% variation

Key Specifications

    • Category: High End Laptop / Notebook
    • Standards: ISO 9001 certification (bidder or OEM)
    • Data Sheet: Upload and match with product specifications
    • Malicious Code Certificate: Certify no embedded harmful software
    • Service Support: Dedicated toll-free telephone number for service
    • Escalation Matrix: Telephone numbers for service escalation
    • OEM Authorization: Manufacturer authorization for distributors
    • Delivery/Quantity Clause: 25% quantity variation allowed under rate contract

Terms & Conditions

  • Flexible quantity up to 25% in original and extended delivery periods

  • Mandatory ISO 9001 certification for bidder or OEM

  • Data Sheet alignment and malicious code certification required

Important Clauses

Payment Terms

Not specified in data; bidders should confirm payment terms in tender docs

Delivery Schedule

Delivery period commences from last date of original delivery order; option period extends accordingly with minimum 30 days if extended

Penalties/Liquidated Damages

Not specified in data; bidders must seek explicit LD terms in contract

Bidder Eligibility

  • Must hold ISO 9001 certification (bidder or OEM)

  • OEM authorization required for distributors submitting bids

  • Data Sheet alignment with offered laptops is mandatory

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Required Documents

1

GST registration certificate

2

PAN card

3

ISO 9001 certification proof (bidder or OEM)

4

Data Sheet of offered laptops

5

Malicious code certificate

6

End User Certificate (if required by buyer format)

7

Manufacturer Authorization / OEM authorization document

8

Service escalation matrix (telephone numbers)

9

Any bid-specific certificates or vendor declarations

Frequently Asked Questions

How to bid in the high end laptop tender in Jammu and Kashmir 2025?

Bidders must ensure ISO 9001 certification, provide the product Data Sheet, submit the malicious code certificate, OEM authorization if applicable, and a valid GST/PAN. The tender requires a dedicated service support number and escalation matrix, with 25% quantity variation allowed under the rate contract.

What documents are required for JK Labour Department laptop bid 2025?

Required documents include GST certificate, PAN card, ISO 9001 proof, Data Sheet of laptops, malicious code certificate, OEM authorization, End User Certificate if requested, and service escalation contacts. Ensure data sheet matches product specifications to avoid rejection.

What standards and certifications are mandatory for bidders in this laptop tender?

Mandatory ISO 9001 certification for bidder or OEM is required. The tender also requires data sheets and a malicious code certificate to prove software integrity. OEM authorization is needed for distributors, along with a toll-free service contact and escalation matrix.

What is the delivery variation allowed in this rate contract for laptops?

The purchaser may increase or decrease quantity up to 25% of bid/contracted quantity at the time of placement and during currency. Additional delivery time is calculated using (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

How will service support be structured for the laptop procurement?

Bidders must provide a dedicated/toll free service support telephone number and an escalation matrix with contact details. This ensures rapid issue resolution and accountability for post-sale support on all supplied laptops.

What happens if the data sheet does not match the product specifications?

Mismatches may lead to bid rejection. It is essential to upload the official Data Sheet and ensure all technical parameters align exactly with the offered laptops, including model, specifications, and features.

Are End User Certificates required for this JK laptop tender 2025?

An End User Certificate is optional and may be requested by the Buyer in their standard format. If invoked, bidders must provide the certificate accordingly and ensure compatibility with buyer requirements.

What documents prove OEM authorization for laptop bids in JK?

Submit a Manufacturer Authorization form/certificate with OEM details (name, designation, address, email, phone). If the bidder is an authorized distributor, include explicit OEM authorization to qualify for submission.

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