GEM

Indian Coast Guard PA SYSTEM WITH ACCESSORIES Tender 2025: DEFENCE Procurement, 98700 Estimate

Bid Publish Date

17-Dec-2025, 4:22 pm

Bid End Date

27-Dec-2025, 5:00 pm

Value

₹98,700

Progress

Issue17-Dec-2025, 4:22 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Categories 2

AUDIO EQUIPMENT AUDIO VISUAL INSTRUMENT

Tender Overview

The opportunity is issued by the Indian Coast Guard for the procurement of a PA SYSTEM WITH ACCESSORIES with an estimated value of ₹98,700. Location details are not specified in the tender, and start/end dates are not provided. Bid terms include an option clause allowing quantity variations up to 25%, with extended delivery time calculations. The bidder must submit a signed Product Specification document and confirm supply of the PA system strictly as per parameters and accessories. A key differentiator is the requirement for on-time delivery and adherence to packaging standards in original packing. This tender emphasizes formal documentation and compliance with ATC clauses. Unique aspects include service centre requirements and post-award setup timelines.

Technical Specifications & Requirements

  • Product: PA SYSTEM WITH ACCESSORIES (as per title mention) with required accessories.
  • Service Centre: Bidder/ OEM must have a functional service centre in the state of each consignee location for carry-in warranty; if not, establishment within 30 days of award. Payment linked to documentary evidence of service centre.
  • Documentation: Upload a duly signed Product Specification document on bidder’s letterhead; submission confirms supply according to specified parameters.
  • Option Clause: Purchaser may increase quantity by up to 25% during contract; delivery time adjusts with a minimum of 30 days unless original period exceeds that.
  • Packing: Original packing only; no return of packing material; net weight only counted; standardized packing weights required.
  • General: Certificates/documents must be uploaded as asked in bid ATC; non-submission could lead to rejection.

Terms & Eligibility

  • EMD: Amount not specified in the data.
  • Delivery: Extended delivery period governed by option clause; calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with minimum 30 days.
  • Payment: Payment release contingent on documentary evidence of a functional Service Centre (where required); otherwise defined in ATC.
  • Documentation: Ensure all required certificates and documents are uploaded; failure may lead to rejection.
  • Additional: Packing material handling and rate contract terms apply; original packing must be used; weights must be standardized.
  • Compliance: Bidder must comply with all ATC clauses and relevant government tender terms.

Terms & Conditions

  • EMD: Not specified in the tender data; verify in official documents and submit as per ATC.

  • Delivery: Option to increase quantity by 25% with adjusted delivery timeline; minimum 30 days added if required.

  • Service Centre: Functional service centre in each consignee state; establish within 30 days if not present; payment after evidencing centre.

Important Clauses

Payment Terms

Payment shall be released only after submission of documentary evidence of a functional service centre; otherwise terms are defined in ATC.

Delivery Schedule

Delivery period calculated from the last date of the original delivery order; option for increased quantity may extend period with minimum 30 days.

Penalties/Liquidated Damages

Penalties/LD not explicitly stated in provided data; ATC requires compliance and may invoke standard govt penalties.

Bidder Eligibility

  • Must upload signed Product Specification document on bidder letterhead

  • Functional Service Centre in the state of each consignee location or establish within 30 days of award

  • Comply with option clause for quantity variation up to 25% and corresponding delivery adjustments

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Frequently Asked Questions

How to bid for the PA system tender in India Coast Guard 2025?

Bidders must upload a signed Product Specification document on their letterhead and provide evidence of a functional service centre or establish one within 30 days of award. Ensure compliance with the 25% option clause and original packing standards; submit all required ATC documents and certificates to participate.

What documents are required for the PA system procurement in Defence?

Required documents include the signed Product Specification document, GST registration, PAN, experience certificates, financial statements, EMD (if applicable), OEM authorizations, and technical compliance certificates as per ATC. Upload these with the bid to avoid rejection.

What are the delivery terms for quantity variation in this tender?

The purchaser may increase quantity by up to 25% during contract at contracted rates. Delivery period extends based on the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.

What are the packing requirements for the PA system supply?

Items must be shipped in their original packing and packing material will not be returned. Net weight is counted; packing must use standardized weights suitable for shipping; non-standard weights will be rejected.

When will payment be released after service centre approval?

Payment is released after documentary evidence of having a functional service centre is submitted, unless the item has on-site warranty as per ATC; ensure all service centre documents are ready for verification.

What is the scope of the PA system with accessories in this bid?

The scope includes the PA system and all required accessories as per the Product Specification document; bidder must confirm supply strictly to the specified parameters with all accessories as listed in the bid ATC.

Are there any minimum requirements for certificates and compliance?

Yes, bidders must upload all required certificates and documents stated in the Bid Document, ATC, and Corrigendum; non-submission results in rejection. Ensure compliance with all specified standards and OEM authorizations if applicable.

Where can bidders find details on the option clause in this tender?

Details of the option clause are described in the bidding terms: quantity may be increased by up to 25% during contract, with extended delivery times; comply with the calculation formula and minimum 30-day extension.

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AUDIO EQUIPMENT
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