GEM

Indian Army Office Supplies Tender Kolkata West Bengal 2025 IS 5650/IS 8231 Compliant Office Essentials

Bid Publish Date

12-Dec-2025, 11:25 am

Bid End Date

19-Dec-2025, 12:00 pm

Location

KOLKATA , WEST BENGAL

Progress

Issue12-Dec-2025, 11:25 am
AwardPending
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Quantity

120

Category

Staplers(V3)

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: ISI/IS standards referenced (IS 5650, IS 8231, IS 2257).
  • • Technical standards: IS 5650, IS 8231, IS 2257 conformance required.
  • • Special clauses: 25% quantity variation at order and during contract currency with specified delivery-time formula.
  • • Eligibility: PAN, GSTIN, cancelled cheque, EFT mandate to be submitted with bid.
  • • Warranty/AMC: Not specified in tender data.
  • • Penalties: Not specified; LD/penalty terms not disclosed.
  • • Delivery: Flexible timeline tied to last date of original/delivery order.
  • • Delivery location: Kolkata, West Bengal; military procurement context.

Categories 5

BITUMINOUS MATERIAL DISTRIBUTOR OTHER ADHESIVES AND SEALANTS TILE FLOORING HARDWARE AND FASTENERS PINS

Tender Overview

The Indian Army, Department Of Military Affairs, seeks procurement of office essentials in Kolkata, West Bengal, including STAPLERS, DESKTOP CALCULATORS, FILE/FOLDER, WRITING PENS, PAPER CLIPS, BINDER CLIPS, MARKERS/HIGHLIGHTERS, STAPLE PINS, PAPER ADHESIVES, and LIQUID GUM/Office Paste, conforming to IS 5650, IS 8231, and IS 2257 where applicable. The scope outlines multiple PC-Grade items across Q4/Q3 categories with no specified quantity in the BOQ. Estimated value and EMD details are not disclosed. The buyer reserves an option to modify quantities by up to ±25% and to extend delivery times proportionally, complicating bid planning but enabling flexible procurement to meet operational needs. This tender emphasizes standard compliance and robust delivery performance within military context.

Technical Specifications & Requirements

  • Product categories: Staplers (V3), Desktop Calculator, File/Folder, Writing Pens, Paper Clips, Binder Clips (IS 8231), Markers/Highlighters, Staples/Pins, Paper Adhesives, Liquid Glue, Office Paste (IS 2257).
  • Key standards referenced: IS 5650 (Q4), IS 8231 (Q4), IS 2257 (Q3).
  • Quality expectations: Conformance to IS standards; no explicit performance metrics provided.
  • Delivery and scope: Flexibility for quantity adjustment up to 25% of bid quantity; delivery period aligns with contract execution and last delivery order date.
  • Documentation: Basic supplier identity and banking documentation implied; exact technical specs not enumerated.

Terms, Conditions & Eligibility

  • EMD/financial terms: Not disclosed.
  • Quantity/option clause: Up to ±25% quantity change; extended delivery time calculation formula provided.
  • Vendor documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank required with bid submission.
  • Compliance: Bidders must comply with option clause and standard conformance requirements; no explicit warranty or penalties listed.

Key Specifications

    • Product/service categories: Staplers, Desktop Calculators, File/Folders, Writing Pens, Paper Clips, Binder Clips, Markers/Highlighters, Staples, Paper Adhesives, Liquid Glue, Office Paste
    • Standards referenced: IS 5650 (Q4), IS 8231 (Q4), IS 2257 (Q3)
    • Quantity flexibility: ±25% of bid quantity
    • Delivery timeline: Proportional extension based on formula
    • Location: Kolkata, West Bengal

Terms & Conditions

  • Option clause allows 25% quantity variation at contract placement and during currency.

  • Delivery period adjustments computed as (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days.

  • Bid must include PAN, GSTIN, cancelled cheque, and EFT mandate certified by bank.

Important Clauses

Payment Terms

No explicit payment terms provided; standard government procurement practice may apply

Delivery Schedule

Delivery timeline tied to last date of original delivery order; extended time governed by option clause formula

Penalties/Liquidated Damages

Not specified in the available terms

Bidder Eligibility

  • Submit PAN and GSTIN copies with bid

  • Provide cancelled cheque and EFT mandate certified by bank

  • Compliance with IS 5650, IS 8231, and IS 2257 standards where applicable

Past Similar Tenders (Historical Results)

5 found

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Closed: 23 August 2025
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Closed: 15 March 2025
GEM

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for the office supplies tender in Kolkata West Bengal?

Submit PAN, GSTIN, cancelled cheque, and EFT Mandate with the bid. Ensure IS 5650/IS 8231 compliance for applicable items and note the 25% quantity variation option. Follow procurement guidelines of the Indian Army and provide complete supplier details and bank verification.

What documents are required for this Kolkata office supplies bid?

Required documents include PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank. Ensure IS standards conformity for listed items and include any auxiliary documents proving bank details and tax registrations for bidding eligibility.

What standards are mandatory for staplers and binder clips in this tender?

Staplers and binder clips must conform to IS 5650 (Q4) and IS 8231 (Q4) respectively, ensuring alignment with military procurement quality expectations. Suppliers should provide conformity certificates where applicable and maintain consistent product labeling.

When will the option clause affect delivery timelines for this bid?

Delivery times may extend by up to a calculated period: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days. The purchaser can adjust the quantity up to 25% during contract execution.

What is the scope of quantity variation allowed in this tender?

The purchaser reserves the right to increase or decrease the bid quantity by up to 25% at contract placement and during the contract currency at contracted rates, affecting overall delivery scheduling.

Which city and department are issuing this office supplies bid in 2025?

The Indian Army, Department Of Military Affairs, is issuing the office supplies tender in Kolkata, West Bengal, 700001, focusing on IS 5650/IS 8231 compliant items for Q3/Q4 categories.

What payment terms are expected for suppliers participating in this procurement?

Exact payment terms are not disclosed; bidders should anticipate standard government terms and ensure EFT/money transfer readiness, with documentation including EFT Mandate to be submitted with bid.

Are there any dry run or pre-bid clarifications for this tender in Kolkata?

Not specified in the provided data. Bidders should monitor official notices and respond promptly to any clarifications issued by the Indian Army procurement cell for IS compliance and delivery sequencing.