GEM

Indian Army Air Cooler Tender 2025 Department Of Military Affairs Rajasthan-style Procurement

Bid Publish Date

12-Dec-2025, 9:34 am

Bid End Date

22-Dec-2025, 4:00 pm

Location

JHANSI , UTTAR PRADESH

Progress

Issue12-Dec-2025, 9:34 am
AwardPending
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Quantity

29

Bid Type

Two Packet Bid

Key Highlights

  • • Strict warranty certificate requirement from the vendor
  • • Mandatory submission of PAN, GSTIN, cancelled cheque, EFT mandate
  • • Option clause allows ±25% quantity variation at contracted rates
  • • Delivery period adjustments with a minimum 30 days; extended delivery rules
  • • Preference to local sellers; sample submission before bid end date
  • • No BOQ items listed; no explicit unit quantities or value; focus on compliance
  • • Bidder must certify no liquidation or bankruptcy with an undertaking

Categories 2

COOLER AIR COOLER

Tender Overview

The Indian Army, within the Department Of Military Affairs, is inviting bids for air coolers under a government procurement framework. The opportunity emphasizes mandatory warranty, local supplier preference, and pre-bid sampling to verify product quality. Bidder requirements include submitting PAN, GSTIN, cancelled cheque, and EFT mandate; suppliers must demonstrate sound financial standing and avoid liquidation. The option clause allows up to 25% quantity variation at contracted rates, with delivery timelines tied to the original order end date. This tender focuses on compliant, quality air cooling equipment for military use, with strict document submission rules and warranty obligations.

Technical Specifications & Requirements

  • Product: Air cooler (category under government procurement)
  • BOQ: No items listed; no quantified scope available
  • Key compliance: Warranty certificate mandatory; local seller preference; samples required before bid end date
  • Required documents: PAN Card, GSTIN, Cancelled cheque, EFT mandate (bank certified); bid must include all documents to avoid rejection
  • Financial stability: bidder must confirm no liquidation or bankruptcy; an undertaking is required
  • Clause highlights: quantity variation up to 25%, delivery period adjustments with a minimum of 30 days; extended delivery linked to extended period
  • Additional: sample submission and strict adherence to bid terms are essential for eligibility

Terms, Conditions & Eligibility

  • EMD/financial terms: not specified; but bid includes payment terms and liquid assets guidance
  • Delivery: delivery period computed from last delivery order date; extension rules apply
  • Documents: mandatory document set including PAN, GSTIN, cancelled cheque, EFT mandate; warranty certificate required
  • Vendor status: not in liquidation or receivership; provide undertaking
  • Local preference: preference to local sellers mentioned
  • Samples: required to be submitted before bid end date for quality check

Key Specifications

  • Air cooler procurement under Indian Army DMA

  • No BOQ items available; scope not quantified

  • Warranty certificate mandatory; sample check required

  • Up to 25% quantity variation permitted at contracted rates

  • Delivery period start linked to last original delivery order date

  • Local seller preference policy referenced

Terms & Conditions

  • Delivery variation: ±25% quantity and extension rules

  • Mandatory warranty certificate and samples before bid end

  • Mandatory financial/submission documents: PAN, GSTIN, EFT mandate

Important Clauses

Payment Terms

Payment terms are defined in bid but EMD/advance terms not explicitly stated; ensure bank details align with EFT mandate

Delivery Schedule

Delivery period begins from last date of original delivery order; extended period for additional quantities follows calculated formula with minimum 30 days

Penalties/Liquidated Damages

Penalties or LD not explicitly defined; adherence to delivery timelines and warranty performance implied by terms

Bidder Eligibility

  • Not under liquidation or bankruptcy; provide undertaking

  • Must submit PAN, GSTIN, cancelled cheque, and EFT mandate

  • Warranty compliance and sample submission prior to bid end date

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Undertaking of no liquidation/bankruptcy

6

Warranty certificate from vendor

7

Sample submission documentation prior to bid end date

8

All documents proving local supplier eligibility (if applicable)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to participate in Indian Army air cooler tender 2025 DMA

Bidders should prepare mandatory documents: PAN, GSTIN, cancelled cheque, EFT mandate, and warranty; ensure no liquidation or bankruptcy; submit samples for quality evaluation before bid end; comply with 25% quantity variation terms and delivery timing from the original order date.

What documents are required for air cooler bid submission in this DMA tender

Required documents include PAN Card copy, GSTIN copy, cancelled cheque, EFT Mandate certified by bank, financial standing undertaking, warranty certificate, and samples; all documents must be uploaded with bid to avoid rejection.

What are the delivery terms for quantity variation in Indian Army air cooler bid

Delivery can vary up to 25% of the contracted quantity; time extension follows a formula: (additional quantity / original quantity) × original delivery period, with a minimum of 30 days; extended delivery progress must align with extended period.

What warranty requirements apply to the air cooler procurement by Indian Army

Vendor must provide a formal warranty certificate as per bid documents; warranty ensures technical performance and post-sale support for the air coolers; supplier must honor warranty terms defined in the bid and supply chain support.

What is the role of local supplier preference in this air cooler tender

The tender specifies preference to local sellers; bidders should demonstrate local eligibility, supply chain readiness, and regional service capability to improve bid competitiveness and compliance with local procurement policies.

What is required for pre-bid sample submission in this air cooler tender

Submit a representative air cooler sample before bid end date to verify quality; samples are used to assess conformity with required standards and performance criteria; ensure packaging and labeling meet government procurement norms.

Are there explicit BOQ items for this Indian Army air cooler tender

No BOQ items are listed in the available data; bidders must infer scope from general procurement terms and ensure compliance with mandatory documentation, warranty, and delivery clauses; prepare to propose compliant substitutes meeting performance expectations.

What standards or certifications are expected in this air cooler tender

The tender requires a warranty certificate and quality checks; explicit ISI/ISO standards are not listed; ensure product meets general government procurement quality expectations and provide OEM warranty documentation and performance data.