GEM

Women Safety Division PPE and Safety Equipment Tender India 2025 – 18500 INR EMD, 9 Items, Option Clause

Bid Publish Date

28-Nov-2025, 3:30 pm

Bid End Date

19-Dec-2025, 4:00 pm

EMD

₹18,500

Progress

Issue28-Nov-2025, 3:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

3706

Category

Heavy Duty Billhook

Bid Type

Two Packet Bid

Categories 37

NAILS SUPPLY WOODEN PRODUCT FABRIC INDUCTION MOTORS SAFETY HELMETS FARINOGRAPH LANYARD WATERPROOF BASKET BAMBOO SAFETY APPARELS WOOD SUPPLY TENT CERAMIC CRUCIBLES SPOTTING SCOPE ARCHERY BOWS WATER PROOFING WORK VIBRATORY SCREEN REHABILITATION MACHINE PLASTIC COVER PLASTIC SANITIZER ACID WOODEN HANDLE PEB TARPAULIN FASTENERS SAFETY TOOL RIOT HELMET CONSTRUCTION RF SIGNAL GENERATOR SHOE ACCESSORIES SUPPLY OF SYNTHETIC FABRIC AUDIOMETERS RENEWAL OF BLDG FERROUS ALLOY SUPPLY MOTORCYCLE HELMETS

Tender Overview

The opportunity is a procurement for the Women Safety Division, seeking multiple safety-related products across 9 listed items. The estimated EMD is ₹18,500, with an open scope for quantity adjustments under an option clause allowing up to 25% variation during and after contract award. While the exact organization name and location are not disclosed, the categories include plastic whistles with cords, safety helmets, high-visibility reflective jackets, wooden handle tools, tarpaulins for garbage trucks, hand sanitizers, heavy-duty billhooks, gumboots, and mops. This tender emphasizes flexible delivery scheduling and scaled quantities, typical of government safety equipment procurements, with a focus on compliant suppliers capable of meeting the varied item set and potential volume fluctuations.

Technical Specifications & Requirements

  • Items: 9 safety-related products across PPE and municipal-use gear (e.g., whistles, helmets, reflective jackets, tarpaulins, hand sanitizers, tools, boots, mops).
  • EMD: ₹18,500 (deposit required to participate).
  • Option Clause: Delivery quantity may increase up to 25% during contract, with proportional time calculations; minimum extension time is 30 days.
  • Delivery Terms: Delivery period tied to original delivery order dates; extensions governed by option clause.
  • BOQ: 9 items listed; some entries show as N/A, indicating incomplete item-level data.
  • Standards/Compliance: Not specified in the data; bidders should anticipate standard safety and quality compliance typical for government tenders.
  • Pricing/Contractability: Contract may accommodate variable quantities; rates at contracted prices apply to additional orders.
  • Qualification Note: Experience and compliance certifications not detailed; bidders should prepare standard GST, PAN, and financials.

Terms, Conditions & Eligibility

  • EMD: ₹18,500 required as security deposit.
  • Option Clause: Quantity may increase up to 25%, with corresponding delivery time adjustments; minimum 30 days extension rule.
  • Delivery Scheduling: Based on last date of original delivery order for extended quantities.
  • Payment Terms: Not specified; bidders should verify standard government payment terms during bid submission.
  • Documents: GST registration and appropriate vendor documentation should be prepared; OEM authorizations may be required for certain items.
  • BOQ Data: 9 items, with several entries marked N/A, indicating incomplete item-level specifications.
  • Compliance: Suppliers must comply with purchaser’s terms and conditions and be prepared for quantity fluctuations.

Key Specifications

  • EMD amount: ₹18,500

  • Total items: 9 (w/h list includes plastic whistle with cord, safety helmet, high visibility reflective jacket, wooden handle for spade and fork, tarpaulin for garbage trucks, hand sanitizer, heavy duty billhook, gumboots, mop)

  • Option clause: ±25% quantity change; delivery time scaled as (Additional quantity / Original quantity) × Original delivery period; minimum 30 days

  • BOQ entries show N/A for some items, indicating incomplete item-wise data

  • Delivery terms anchored to last date of original order; extended period governed by option clause

  • No explicit standards provided in data; bidders should assume standard PPE/municipal safety requirements

Terms & Conditions

  • EMD of ₹18,500 required to participate

  • Quantity may increase by up to 25% with proportional delivery timelines

  • Delivery period anchored to original order date and adjusted for extensions

Important Clauses

Payment Terms

Not specified in data; bidders should confirm standard government payment terms during bid submission

Delivery Schedule

Delivery period starts from last date of original delivery order; additional time calculated as (Additional quantity ÷ Original quantity) × Original delivery period with a minimum 30 days

Penalties/Liquidated Damages

Not specified in data; bidders should verify LD terms in final tender documents

Bidder Eligibility

  • GST registration and PAN compliant bidder

  • Experience in supplying safety equipment or municipal safety gear

  • Financial stability to handle variable quantities and EMD payment

  • OEM authorization where required for specific items

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Bill of Quantities (BOQ) 9 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Plastic whistle with cord Plastic whistle with cord sound level of 100 120 decibels at 1 meter, frequency range of 3.5 to 4.5 kHz, made of ABS plastic, with nylon lanyard for portability and a durable, weather resistant design 740 each jestore 30
2 Safety helmet Safety helmet made of high impact resistant ABS plastic, bright yellow colour, adjustable chin strap, ventilation holes, and providing impact and penetration protection EN 397 IS 2925 compliant 150 each jestore 30
3 High visibility warning reflective jacket High visibility warning reflective jacket made from fluorescent polyester fabric with 2 inch wide retro reflective tapes on front and back, equipped with durable synthetic slide fasteners, sleeveless design for comfort, and SVPMC logo screen printed on front and back, conforming to relevant safety visibility standards. 2,400 each jestore 30
4 Wooden Handle for Spade and Fork Wooden Handle for Spade and Fork Seasoned hardwood handle min length 120 CM , ergonomically shaped for grip, suitable for attaching to garden spades or forks. 100 each jestore 30
5 Tarpaulin to Cover Garbage Trucks Tarpaulin to Cover Garbage Trucks Heavy duty, waterproof PVC or polyethylene or HDPE tarpaulin with reinforced eyelets to secure, truck covering size not less than 24 ft by 15 ft, min 1000 GSM for PVC and 750 GSM for HDPE or PE tarpaulin 26 each jestore 30
6 Hand Sanitizer Hand Sanitizer Alcohol based gel minimum 70 percent ethyl or isopropyl alcohol formulated to kill germs without water 200 ml bottle 96 each jestore 30
7 Heavy Duty Billhook Multi Purpose Heavy Duty Billhook, dav, aruval, 1.1kg, 54cm 72 each jestore 30
8 Gumboots Gumboots of rubber, PVC, slip on style, height min 11inches, oil and acid resistance, slip resistant sole, waterproofing and heat resistance up to around 100 deg C, sizes Small, Med and Large 72 each jestore 30
9 Mop Mop Stainless steel handle 120 centimeter long, microfiber mop head 40 by 15cm, machine washable, high water absorption and durability. 50 each jestore 30

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for relevant safety equipment procurement

4

Financial statements or turnover proof

5

EMD deposit payment receipt

6

Technical bid documents showing product compliance

7

OEM authorization letter (where required)

8

Any essential safety or quality certifications relevant to listed items

Frequently Asked Questions

What documents are required for the Women Safety Division PPE tender 2025?

Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD receipt of ₹18,500, technical bid documents, and OEM authorizations where applicable. Ensure compliance with standard safety product certifications and provide product catalogs for all 9 items.

How does the 25% quantity option affect delivery timelines for this tender?

If awarded quantity increases by up to 25%, the delivery time is recalculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. The extension aligns to the original delivery period to maintain schedule integrity.

What are the core safety items included in this procurement?

The 9 items include plastic whistles with cords, safety helmets, high-visibility reflective jackets, wooden handle tools, tarpaulins for garbage trucks, hand sanitizers, heavy-duty billhooks, gumboots, and mops. Each item may require standard safety compliance and relevant certifications.

What is the EMD amount for bid submission in this tender?

The Earnest Money Deposit required is ₹18,500. Submit via the designated payment method specified in the tender terms along with the technical bid. Ensure the EMD is valid through the bid submission window.

What standards are expected for safety equipment procurement in this tender?

Specific standards are not listed in the data. Bidders should prepare products meeting common government PPE standards and obtain relevant certifications (where applicable) for items such as helmets, jackets, and PPE accessories to comply with procurement norms.

When does delivery need to commence for original orders under this tender?

Delivery begins from the last date of the original delivery order. If quantity is increased under the option clause, the new delivery timeframe follows the calculated extension with a minimum 30 days, ensuring timely fulfillment.

What is the scope of the 9-item BOQ in this tender?

BOQ lists 9 items, with some entries marked N/A, indicating incomplete item-level data. Vendors should seek clarification on item specifications and confirm exact quantities, unit measures, and delivery locations during bid submission.

How should bidders prepare for possible quantity fluctuations in this procurement?

Bidders should price per unit for each item and prepare for up to 25% quantity variation. Maintain flexible manufacturing or sourcing plans, align inventory controls, and confirm contractual rates apply to any additional orders within the extended delivery framework.

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