GEM

Basic Education Department Uttar Pradesh Washing Machine Tender 2025 – IS 9001, BEE Rating, 25% Quantity Flex, 2.6 Crore

Bid Publish Date

21-Nov-2025, 11:55 am

Bid End Date

01-Dec-2025, 6:00 pm

Bid Opening Date

01-Dec-2025, 6:30 pm

EMD

₹52,000

Value

₹26,00,000

Location

ALIGARH , UTTAR PRADESH

Progress

Issue21-Nov-2025, 11:55 am
AwardPending
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Quantity

13

Bid Type

Two Packet Bid

Categories 2

MACHINE WASHING MACHINE

Tender Overview

The Basic Education Department Uttar Pradesh invites bids for domestic washing machines with configurable capacity parameters and IoT connectivity as part of its procurement portfolio. Estimated value is ₹2,600,000 and the EMD is ₹52,000. Bidders must ensure ISO 9001 certification, presence of a functional service center in the consignees’ state, and adherence to the option clause allowing up to 25% quantity variation. The procurement targets school-level use, with emphasis on standard domestic appliances capable of IoT connectivity and water heating provisions where applicable. The contract includes a flexible delivery window tied to orders, requiring bidders to align with extended timelines when quantity is increased. Unique features include formal testing requirements from central/government labs and a compulsory comprehensive warranty, plus motor warranty terms. The tender emphasises reliability, serviceability, and compliant performance under government procurement rules in Uttar Pradesh.

Technical Specifications & Requirements

  • Category: Washing Machine – Domestic Purpose; Washing Capacity and Drying Capacity values to be specified by bidder per BOQ, with general expectation of household-grade equipment.
  • Automation/Usage Type, Type of Loading, Mounting, and Lid/Cabinet/Drum materials to be declared by vendor.
  • Washing Technology and IoT connectivity capabilities required; Type of Control Panel to be disclosed.
  • BEE Star Rating and Testing/Certification: need BEE rating, Central Govt/NABL/ILAC lab test reports for conformity, and comprehensive & motor warranties detailed.
  • Standards/Certifications: ISO 9001 certification for bidder or OEM; service centers in state; OEM authorizations if applicable.
  • Delivery & Accessories: List of included accessories; water heating provision if offered; on-site/carry-in warranty terms as applicable.
  • EMD: ₹52,000; total estimated value ₹2,600,000.

Terms, Conditions & Eligibility

  • Option Clause: quantity may be increased/decreased by up to 25%; extended delivery period based on calculation with a minimum of 30 days.
  • Turnover: minimum average annual turnover over the last three completed financial years as specified; must be supported by audited balances or CA certificate.
  • Service Centre: functional service centers in the consignee state; establishment within 30 days of award; payment contingent on evidence.
  • ISO 9001: bidder or OEM must hold ISO 9001 certification.
  • Documents: mandatory certificates and documents as per bid; non-submission may lead to rejection.
  • Past Experience: acceptable proofs include prior related projects; specific formats to be provided.
  • Warranty: comprehensive warranty and motor warranty clearly stated; test reports required for conformity.

Key Specifications

  • Washing Machine – Domestic Purpose with IoT connectivity

  • Washing Capacity and Drying Capacity to be declared by bidder (kg)

  • Provision for water heating and castor wheels

  • Lid, cabinet, and drum materials to be specified

  • Control panel type and washing technology to be disclosed

  • Comprehensive warranty and motor warranty provided

  • Test report availability from Central Govt Lab/NABL/ILAC

  • ISO 9001 certification for bidder or OEM

Terms & Conditions

  • 25% quantity variation allowed with extended delivery period

  • Mandatory ISO 9001 certification and service centers in UP

  • EMD ₹52,000; total estimated value ₹2,600,000

  • Central Govt Lab/NABL/ILAC conformity tests required

  • Warranty: comprehensive and motor-specific; detailed in bid

Important Clauses

Payment Terms

Payment to be released after submission of required certificates and evidence of functional Service Centre; EMD kept as security; terms align with government procurement regulations.

Delivery Schedule

Delivery period calculated from last date of original delivery order; extension for increased quantity as per option clause with minimum 30 days.

Penalties/Liquidated Damages

Penalties applicable for delayed delivery beyond agreed schedule; LD depends on contract terms and delivery shortfalls.

Bidder Eligibility

  • Functional Service Centre in Uttar Pradesh or ability to establish within 30 days

  • ISO 9001 certification either in bidder or OEM name

  • Average turnover as specified in bid; non-liquidation proof

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Posted: 23 October 2025
Closed: 3 November 2025
GEM

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Automation/Usage Type Fully Automatic, Semi Automatic
Generic Type of Machine Washer, Washer with Dryer, Dryer
Generic Type of Loading Front load, Top load
Generic Washing Capacity (in kg) 5, 5.5, 6, 6.5, 7, 7.5, 8, 8.5, 9, 9.5, 10, 10.5, 11, 11.5, 12, 12.5, 13, 13.5, 14, 14.5, 15, 15.5, 16, NA
Generic Drying Capacity (in kg) 5, 5.5, 6, 6.5, 7, 7.5, 8, 8.5, 9, 9.5, 10, 10.5, 11, 11.5, 12, 12.5, 13, 13.5, 14, 14.5, 15, 15.5, 16, NA
Generic Provision for Water Heating Yes, No
Generic Type of Mounting Wall Mounted, Portable, Floor Mounted
Generic Provision for Castor Wheel Yes, No, NA
Generic Material of the Lid Toughened Glass, Plastic/fiber, Metal
Generic Material of the Cabinet Plastic/fiber, Stainless Steel, Galvanized Steel
Generic Material of the Drum Plastic/fiber, Stainless steel
Generic Type of Control Panel Knobs, Digital Panel with Touch Buttons, Digital Panel with Tact Button
Generic Washing Technology Drum Type, Agitator Type, Impellor Type, Pulsator Type, NA
Generic ioT connectivity Yes, No
Generic Type of Connectivity Wifi, USB, Bluetooth, NA
Generic List of accessories Included User manual, Drain pipe, Inlet pipe, Stand, Cover
Power Ratings BEE Star Rating 1, 2, 3, 4, 5 Or higher
Certification and Trial Methodology Comprehensive Warranty (in years) 2, 3, 4, 5, 6, 7, 8, 9, 10, 1
Certification and Trial Methodology Motor Warranty (in years) 5, 6, 7, 8, 9, 10
Certification and Trial Methodology Availability of test report from Central Govt Lab/NABL accredited lab/ILAC accredited Lab to prove conformity of the specification Yes, No

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements for last three years or CA certificate on turnover

4

ISO 9001 certificate (bidder or OEM)

5

OEM authorization letter (if applicable)

6

Past project experience proofs related to washing machines

7

Central Govt/NABL/ILAC lab conformity test reports

8

Proof of functional Service Centre in Uttar Pradesh

9

EMD payment receipt of ₹52,000

10

Technical bid documents detailing IoT connectivity, BOM, warranty terms

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the washing machine tender in Uttar Pradesh 2025?

Bidders must meet ISO 9001 certification, provide EMD ₹52,000, and demonstrate three-year turnover as specified. Include NABL/ILAC test reports, service center capabilities in UP, and documentation for IoT-enabled domestic washers with BEE rating. Ensure 25% quantity variation readiness and delivery windows per ATC.

What documents are required for UP washing machine procurement bids 2025?

Submit GST, PAN, audited financials or CA certificate showing turnover, ISO 9001 certificate, OEM authorization if applicable, service center proof in UP, EMD receipt, and lab conformity reports. Include past experience proofs and complete technical bid detailing IoT connectivity and warranty terms.

What are the technical specifications expected for the domestic washer in this tender?

Bidders must declare Washing Capacity and Drying Capacity (kg), IoT connectivity, water heating provision, control panel type, and materials for lid/cabinet/drum. Also specify washing technology, mounting type, and availability of test reports from Central Govt/NABL/ILAC labs.

When is the delivery timeline and how does the 25% quantity option work?

Delivery period starts from the last date of the original delivery order; up to 25% quantity variation allowed during contract, with extended delivery time calculated as (increased quantity/original quantity) × original period, minimum 30 days.

What are the warranty requirements for the washing machines in this bid?

Bid must specify Comprehensive Warranty (years) and Motor Warranty (years). Ensure suppliers provide lab-tested conformity and outline warranty service in UP, including maintenance terms and service response times per the contract.

What is the role of ISO 9001 and service centres in this UP tender?

Bidder or OEM must hold ISO 9001; functional service centers must exist in Uttar Pradesh, with evidence required before payment release. If not present at bidding, establish center within 30 days of award to qualify for payment.

What is the estimated value and EMD for the UP washing machine procurement?

Estimated contract value is ₹2,600,000; EMD required is ₹52,000. Ensure funds are prepared as per bid instructions, with payment terms aligned to government procurement practices and tender conditions.

What reports are required to prove conformity of the washing machines?

Submit test reports from a Central Govt Lab, NABL-accredited lab, or ILAC-accredited lab verifying conformity to tender specifications, along with warranty and performance data, to validate product compliance before award.