GEM

Bharat Heavy Electricals Limited Facility Management Services Lump Sum Tender 2025 Rajasthan - ISM/ISO Compliant Requirements 2025

Bid Publish Date

15-Dec-2025, 10:33 am

Bid End Date

26-Dec-2025, 2:00 pm

Value

₹40,02,624

Location

BANGALORE , KARNATAKA

Progress

Issue15-Dec-2025, 10:33 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 5

OTHER SERVICE SERVICES TERMINAL COMPLEX FACILITY MANAGEMENT REAL ESTATE SERVICE

Tender Overview

Bharat Heavy Electricals Limited invites bids for Facility Management Services – Lump Sum Based under the Department of Heavy Industry. The estimated contract value is ₹4,002,624.0 with no BOQ items listed, indicating a broad service scope rather than discrete line items. The notice cites a flexible 25% adjustment window for contract quantity or duration and an excess settlement mechanism allowing additional charges up to a defined percentage in invoices. The procurement location is not specified here, and start/end dates are not provided, suggesting a need for bidder clarification before submission. Bidders should assess capability for multi-faceted facility support, with emphasis on management of consumables supplied by the buyer and potential integration with in-house teams.

Technical Specifications & Requirements

  • Organization: Bharat Heavy Electricals Limited (BHEL)
  • Department/Category: Facility Management Services - Lump Sum Based; includes Industrial scope and MATERIAL MANAGEMENT with buyer-supplied consumables
  • Estimated Value: ₹4,002,624.0
  • BOQ Items: Not available (Total Items: 0)
  • Key Clauses: 25% maximum contract quantity/duration adjustment; Excess Settlement for service charges, requiring declaration at invoice and supporting documents
  • Standards/Compliance: Not specified; bidders should seek clarification on any required service standards or certifications and confirm alignment with industrial facility management norms
  • The absence of explicit technical specs suggests bidders must propose a comprehensive FM plan detailing staffing, consumable handling, and performance monitoring aligned to department needs

Terms, Conditions & Eligibility

  • EMD: Not specified
  • Quantity/Duration Flexibility: Up to 25% adjustment allowed at contract issue and post-issuance
  • Excess Settlement: Invoicing may include additional charges up to a set percentage; mandatory disclosure and supporting documents required
  • Submission Considerations: Clarify start date, deliverables, and location; prepare for vendor qualification in a broad FM engagement
  • Documentation: Ensure readiness for standard bidder documents and any organization-specific forms prior to bid submission

Key Specifications

    • Organization: Bharat Heavy Electricals Limited (BHEL)
    • Category: Facility Management Services - Lump Sum Based with industrial focus
    • Estimated Value: ₹4,002,624.0
    • BOQ Items: 0 (No listed items)
    • Contract Adjustment: Up to 25% quantity or duration variation
    • Excess Settlement: Additional charges permitted up to a defined percentage; must be declared with invoices and supported by documents
    • Consumables: To be provided by the buyer (noting potential coordination for consumables management)

Terms & Conditions

  • EMD: Not specified; verify mandatory security deposit requirements

  • Delivery/Timeline: Start and end dates not provided; seek clarification prior to bid

  • Payment terms: Not specified; confirm milestone or period-based payments

Important Clauses

Payment Terms

Payment terms not specified in data; bidders should request explicit terms during pre-bid clarification and ensure alignment with invoicing for excess settlement

Delivery Schedule

No delivery schedule provided; bidders must obtain start/end dates and service window details before submission

Penalties/Liquidated Damages

No LD details provided; bidders should seek clarification on performance penalties and remedy mechanisms in FM scope

Bidder Eligibility

  • Experience in facility management for industrial or heavyweight manufacturing environments

  • Demonstrated capability to manage consumables and coordination with buyer-supplied items

  • Financial health evidenced by audited statements for at least 2-3 years

Past Similar Tenders (Historical Results)

5 found

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Posted: 8 July 2025
Closed: 23 July 2025
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Facility Management Services - LumpSum Based - Industrial; Housekeeping; Consumables to be provided

Northern Coalfields Limited

SIDHI, MADHYA PRADESH

Posted: 28 April 2025
Closed: 5 May 2025
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Nhpc Limited

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Posted: 1 April 2025
Closed: 22 April 2025
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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates (FM services, industrial sector preferred)

4

Financial Statements (last 2-3 years)

5

EMD/Security Deposit (if applicable or as per tender guidance)

6

Technical Bid Documents (FM approach, team structure, SOPs)

7

OEM/Partner Authorizations (if third-party services involved)

8

Any relevant certifications (ISO 9001, IS/ISO standards as applicable)

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for facility management tender in BHEL 2025?

Bidders should submit FM service proposals with a comprehensive management plan, including staffing, process SOPs, and risk controls; ensure GST, PAN, financial statements, and experience certificates are ready. Clarify start/end dates, location, and EMD requirements in pre-bid queries.

What documents are required for BHEL FM tender submission 2025?

Required documents include GST certificate, PAN, last 2-3 years financials, experience certificates in FM, technical bid with SOPs, and any OEM authorizations; prepare security deposit or EMD as applicable, plus any project-specific compliance data requested.

What are the essential technical requirements for BHEL facility management?

The tender emphasizes lump-sum FM with industrial focus; exact technical specs are not listed, so bidders must propose a robust FM plan covering housekeeping, asset care, vendor coordination, safety compliance, and consumables management when buyer supplies items.

What is the 25% quantity/duration adjustment clause in this tender?

The buyer may vary contract quantity or duration by up to 25% at contract issuance and subsequently, requiring bidders to accept revised scope. Prepare adaptable staffing plans and cost structures to accommodate this adjustment.

What is the excess settlement mechanism in this BHEL FM tender?

Excess settlement allows additional charges up to a defined percentage in invoices; bidders must declare applicability and attach mandatory supporting documents. Ensure invoicing practices align with the negotiated excess percentage and the order value.

When will the start and end dates be clarified for the BHEL tender?

Dates are not provided in the data; bidders should seek explicit start and end dates during pre-bid clarification and align procurement timelines with internal planning and vendor mobilization.

What are the eligibility criteria for industrial FM bids with consumables by buyer?

Eligible bidders must demonstrate industrial FM experience, financial stability, and capability to coordinate with buyer-provided consumables; provide project references and certifications (ISO 9001 or equivalent) to strengthen credibility for the BHEL procurement.