GEM

Indian Army Agniveer Database & Distribution Systems Tender 2025 (Kote Inventory & QR Labels) DMA

Bid Publish Date

25-Nov-2025, 1:09 pm

Bid End Date

08-Dec-2025, 10:00 am

Progress

Issue25-Nov-2025, 1:09 pm
AwardPending
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Quantity

5

Category

Agniveer Database Management System

Bid Type

Two Packet Bid

Categories 3

SCANNER STICKER DATABASE MANAGEMENT

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for integrated Agniveer data management and distribution solutions, including a Kote Inventory Management System with Biometric QR Code Scanner and QR Code Labels, plus Agniveer Merit Management and distribution modules to battalions and companies. The scope encompasses multiple database and distribution functionalities across five BOQ items, with no specific quantity details published. The procurement aims to streamline Agniveer data handling, biometric verification, and label-based inventory control across units, leveraging QR code technology and biometric interfaces. The ATC terms authorize quantity variation up to 25% during contract execution, with delivery timelines computed from the original delivery order. This tender emphasizes flexible deployment within military supply chains and includes vendor-compliance requirements described in the buyer-added terms.

Technical Specifications & Requirements

  • Product/service categories: Agniveer database management, distribution to companies, merit management, battalion distribution, Kote inventory management with biometric QR code scanner and QR code labels.
  • No explicit technical specs published; bidders should anticipate integration with Army IT standards and biometric hardware interfaces.
  • BOQ indicates 5 items but no item-level quantities or units.
  • EMD/estimated value not disclosed; bidders should prepare standard government submission documents and ensure ATC compliance.
  • Delivery model: per original delivery order; option to increase quantity up to 25% during contract with proportional delivery adjustments; increased time formula described in ATC.
  • Compliance expectations: adherence to buyer-specific terms and any supplementary ATC file referenced by the tender.

Terms, Conditions & Eligibility

  • Quantity flexibility: option to increase/decrease up to 25% of bid quantity at contract placement and during currency.
  • Delivery period adjustments: calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days, extendable to original delivery period.
  • Documentation: bidders must comply with ATC; specific bid documents to be submitted per T&C.
  • EMD/financial safeguards: not explicitly disclosed; bidders should verify at bid submission.
  • Language & compliance: terms require bidders to adhere to Buyer Added Terms and ATC uploaded by Indian Army.

Key Specifications

    • Product/service names: Agniveer Database Management System, Agniveer Distribution to Companies, Agniveer Merit Management System, Agniveer Distribution to Battalions, Kote Inventory Management System with Biometric QR Code Scanner and QR Code Labels
    • Quantity: Not disclosed in BOQ; 5 items listed with N/A quantities
    • Estimated value/EMD: Not disclosed in tender text
    • Delivery terms: 25% quantity variation allowed; delivery period linked to last date of original delivery order; minimum 30 days extension
    • Standards/Compliance: Not specified in data; bidders should reference ATC and Army IT standards

Terms & Conditions

  • Quantity may be increased/decreased by up to 25% during contract execution

  • Delivery time extensions calculated by (increased/original quantity) × original period, min 30 days

  • All submission must align with Buyer Added Terms and ATC document uploaded

Important Clauses

Delivery Schedule

Delivery periods begin from the last date of the original delivery order; extended delivery time computed per formula with minimum 30 days

EMD & Documentation

EMD amount not disclosed in data; bidders must fulfill standard EMD and provide GST, PAN, experience, and OEM documents as per ATC

Option Clause

Purchaser reserves right to increase/decrease quantity by up to 25% and to extend periods accordingly at contracted rates

Bidder Eligibility

  • Experience in delivering database, distribution, or inventory management systems for government or military clients

  • Demonstrated capability to integrate biometric QR code solutions

  • Financial stability evidenced by recent financial statements and GST/PAN compliance

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Agniveer Database Management System Agniveer Database Management System 1 nos anvesh@714 120
2 Agniveer Distribution to Companies Agniveer Distribution to Companies 1 nos anvesh@714 120
3 Agniveer Merit Management System Agniveer Merit Management System 1 nos anvesh@714 120
4 Agniveer Distribution to Battalions Agniveer Distribution to Battalions 1 nos anvesh@714 120
5 Kote Inventory Mangement System with Biometric QR Code Scanner and QR Code Labels Kote Inventory Mangement System with Biometric QR Code Scanner and QR Code Labels 1 nos anvesh@714 120

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates for similar database/inventory/distribution projects

4

Financial Statements (last 2-3 years)

5

EMD/Security Deposit as specified in ATC

6

Technical Bid Document

7

OEM Authorizations (if applicable)

8

Technical Compliance Certificates (if any)

9

Bidder’s Compliance with Buyer Added Terms (ATC)

Frequently Asked Questions

How to bid for Agniveer database management tender in Delhi 2025?

Bidders should submit GST, PAN, experience certificates, financial statements, and EMD as per ATC. Ensure OEM authorizations if required and align with the Buyer Added Terms. Review the 25% quantity variation provision and the delivery-time formula to plan schedule buffers and risk adjustments.

What documents are required for Army Agniveer QR labels tender 2025?

Submit GST certificate, PAN, experience certificates for similar deployments, financial statements, EMD/security, technical bid, and OEM authorizations if applicable. Include any biometric integration certifications and ATC-compliant technical documents to demonstrate capability.

What are the delivery terms for Indian Army Agniveer distribution project?

Delivery begins from the last date of the original delivery order. If quantity increases by up to 25%, the extended period is calculated as (increased/original) × original period, with a minimum of 30 days; extended up to the original delivery period under the option clause.

Which standards or certifications are required for this Agniveer system tender?

Specific standards are not listed in the data. Bidders should rely on ATC and expected Army IT compatibility requirements, biometric interfaces, and QR label technology. Ensure compliance with ISI/ISO where applicable based on internal Army IT guidelines.

What is the EMD amount for the Agniveer procurement in 2025?

The EMD amount is not disclosed in the tender data. Bidders should verify the exact EMD value in the ATC document and prepare payment via the approved channel to avoid bid rejection.

How to prepare for Agniveer merit management system tender in 2025?

Prepare a robust governance and data integrity plan, ensure integration with existing merit management modules, and provide reference projects. Include biometric/QR code capabilities, data security measures, and alignment with the Army's procurement policies and ATC guidance.

What is the scope of the 25% quantity variation clause in this tender?

The purchaser may increase or decrease bid quantity by up to 25% at contract placement and during currency. Delivery extensions follow a specific formula with a minimum 30 days, and the contractor must price variations at contracted rates.

When is the deadline and submission process for this Army tender in 2025?

Exact bid submission deadlines are not provided in the data. Bidders should consult the ATC document uploaded by the Army and ensure timely submission of all required documents, including EMD, technical bid, and OEM authorizations, to participate in the bid.

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