GEM

National Centre for Sustainable Coastal Management HVAC Spare Parts and Servicing Tender Chennai Tamil Nadu 2025

Bid Publish Date

07-Nov-2025, 5:37 pm

Bid End Date

01-Dec-2025, 10:00 am

Bid Opening Date

01-Dec-2025, 10:30 am

EMD

₹4,00,000

Location

CHENNAI , TAMIL NADU

Progress

Issue07-Nov-2025, 5:37 pm
Corrigendum21-Nov-2025
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • HVAC spares and servicing requirement with 25% quantity variance option
  • • EMD amount explicitly stated as ₹4,00,000
  • • No BOQ items listed; potential framework or open-ended scope
  • • Delivery extension rules based on (Increased quantity ÷ Original quantity) × Original delivery period
  • • Minimum 30-day extension for extended delivery periods
  • • Delivery terms anchored to last date of original delivery order
  • • Chennai, Tamil Nadu location; procurement by National Centre for Sustainable Coastal Management

Categories 1

HVAC

Tender Overview

The National Centre for Sustainable Coastal Management in Chennai, Tamil Nadu invites bids for the supply of spares and servicing of HVAC equipment. The procurement carries an EMD of ₹4,00,000 and involves potential quantity adjustments up to ±25% as per the option clause. The contract scope centers on maintaining and stocking HVAC spares and delivering servicing support within contract terms. No BOQ items are listed, indicating either a framework or open-ended requirement. The opportunity requires bidders to align with delivery time calculations tied to original/extended delivery periods and to comply with the option-based quantity adjustments during contract execution.

Technical Specifications & Requirements

  • Category: Supply of spares and Servicing of HVAC
  • Location: Chennai, Tamil Nadu
  • Currency: INR; EMD: ₹4,00,000
  • BOQ: No items listed; potential framework or ongoing supply scope
  • Terms: Option clause allows quantity variation up to 25% at contracted rates; additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days; extension may occur within the original delivery window
  • Compliance: Bidders must adhere to the purchaser’s option-based delivery timeline and ensure timely fulfillment of extended quantities under contract
  • Payment terms: Not detailed in available data; bidders should anticipate standard government HVAC procurement payment practices

Terms & Eligibility

  • EMD: ₹4,00,000 (deposit or online/DD as applicable)
  • Delivery: Calculated from the last date of the original delivery order; extended periods depend on option exercise with a minimum 30-day extension
  • Documentation: Submit typical bidder documents—GST, PAN, experience certificates, financials, and any OEM authorizations as required by the tender terms
  • Qualification: Compliance with the option clause and ability to deliver flexible quantities; no BOQ constraints suggest capacity to support ongoing HVAC spares and service needs
  • Warranty & penalties: Not stated; bidders should prepare for standard performance-based terms if invoked
  • Evaluation: Emphasis on capability to handle HVAC spares supply and servicing under variable quantity conditions and timely delivery

Key Specifications

    • Product/Service: HVAC spares supply and servicing
    • Estimated value: Not disclosed; EMD ₹4,00,000 indicates substantial procurement scope
    • Standards/certifications: Not specified in data; bidders should assume standard government HVAC compliance and OEM compatibility
    • Delivery considerations: Delivery period referenced to last date of original delivery order; extended delivery via option clause with 30-day minimum
    • Qualification: Capability to handle flexible quantity increments and ongoing servicing support

Terms & Conditions

  • EMD of ₹4,00,000 required for bid escalation protection

  • Option clause permits ±25% quantity change during contract

  • Delivery timeline ties to original and extended periods with minimum 30 days

  • No BOQ items specified; prepare for framework-style procurement

Important Clauses

Option Clause

Purchaser may increase/decrease quantity up to 25% at bid and contracted rates; delivery timing recalculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Delivery Schedule

Delivery period begins from the last date of the original delivery order; extended delivery time follows option exercise within the contracted timeframe

Payment Terms

Not explicitly specified in data; bidders should anticipate standard government HVAC procurement payment practices (to be clarified in bid documents)

Bidder Eligibility

  • Capability to supply HVAC spares and provide servicing

  • Financial capacity evidenced by requisite turnover and financial statements

  • Compliance with EMD amount ₹4,00,000 and related submission documents

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Posted: 16 July 2025
Closed: 8 September 2025
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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates documenting HVAC spares supply or servicing services

4

Financial statements / turn-over evidence

5

EMD submission proof (DD/online payment receipt)

6

Technical bid documents (compliance statements, method of supply, service capability)

7

OEM authorizations (if applicable) and any required certifications

Corrigendum Updates

1 Update
#1

Update

21-Nov-2025

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for HVAC spares tender in Chennai 2025?

Bidders must submit GST and PAN, experience certificates, financial statements, EMD ₹4,00,000, and technical compliance documents. The procurement allows up to 25% quantity variation and requires readiness for variable delivery timelines tied to the original delivery order. Ensure OEM authorizations if applicable and adhere to the option clause.

What documents are required for HVAC servicing tender in Tamil Nadu?

Submit GST registration, PAN card, company financials, at least three years’ experience in HVAC spares or servicing, EMD ₹4,00,000, and technical bid including service capability and supplier certifications. OEM authorizations are required where specified by terms.

What are the delivery time requirements for the HVAC tender in Chennai?

Delivery starts from the last date of the original delivery order. If the buyer exercises the option clause, extended time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.

What is the EMD amount for the Chennai HVAC procurement bid 2025?

The mandatory EMD is ₹4,00,000. Bidders must provide the value via a demand draft or online payment as per tender instructions and attach proof of payment with the bid submission.

Are OEM authorizations required for HVAC spare parts bidding in Tamil Nadu?

Yes, OEM authorizations are typically required for specification-aligned spares. If the tender mandates OEM-backed supply, attach manufacturer authorization certificates and ensure parts are OEM-compatible to meet performance standards.

What standards or certifications are needed for this HVAC bid in Chennai?

The data does not specify exact standards; bidders should prepare for general HVAC compliance, OEM compatibility, and any organization-specific certifications. Verify if IS or BIS marks are required during bid submission and include relevant compliance documents.

What happens if BOQ items are not listed in the HVAC tender for Chennai?

Not having BOQ items indicates a framework or open-ended scope. Bidders should demonstrate capability to supply a range of spares and provide servicing, with a clear pricing approach for potential quantity adjustments under the option clause.

How to handle quantity variation in this Tamil Nadu HVAC procurement?

Bid price remains contracted rate for ±25% quantity changes. Delivery will adapt based on the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days; plan for scalable supply and service capacity.