GEM

BEL Bharat Electronics Limited Cartridges & Toner Tender Bangalore Karnataka 2025 IS 550, Canon & HP OEM Data Sheet

Bid Publish Date

13-Dec-2025, 2:58 pm

Bid End Date

23-Dec-2025, 3:00 pm

Location

BANGALORE , KARNATAKA

Progress

Issue13-Dec-2025, 2:58 pm
AwardPending
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Quantity

6

Category

CARTRIDGE HP LASER JET - CC388A

Bid Type

Two Packet Bid

Key Highlights

  • • OEM Manufacturer Authorization required for bidders using authorized distributors
  • • 25% quantity fluctuation right during contract and currency with formula-based extension
  • • Delivery and installation ideally at BEL IG Stores, Jalahalli, Bangalore
  • • Post-receipt inspection at consignee site; NIL pre-dispatch inspection unless selected
  • • Data Sheet upload mandatory; mismatch leads to rejection
  • • GST responsibility on bidder; reimbursement as per actuals or current rates

Tender Overview

Organization: Bharat Electronics Limited (BEL) – Department of Defence Production, Location: Bengaluru, Karnataka 560001. Procurement: Cartridge HP LaserJet, CC388A; Canon 337 toner for PRTR Canon MF-226DN; Cartridge CRG 337. Delivery location: BEL Stores IG Stores, Component Division, Jalahalli, Bangalore 560013. Scope/Quantity: No BOQ items published; quantity adjustments allowed up to 25% during contract. Key differentiator: option clause enabling post-award quantity variation at contracted rates; pre/post delivery timing based on original delivery period. Context: Data Sheet must match product specifications; OEM authorization required; GST handling by bidder as per applicable rates.

Technical Specifications & Requirements

  • Delivery/Inspection: Post receipt inspection at consignee site; pre-dispatch inspection not applicable unless selected.
  • Delivery Address: ITEM TO BE DELIVERED AT SEMICONDUCTORS {SC/HMC} - IG STORES, BEL, JALAHALLI, Bengaluru.
  • Manufacturer Authorization: OEM/Original Service Provider authorization form required; submit with bid.
  • Data Sheet: Upload data sheets with bid; ensure parameters align with offered products to avoid rejection.
  • Data Verification: Any mismatch between data sheet and product specs can lead to bid rejection.
  • GST: Bidders to determine GST; BEL will reimburse as per actuals or prevailing rates.
  • Inspection Agency: Nominated by buyer; option for NIL pre-dispatch inspection; post-receipt inspection at consignee location.

Terms, Conditions & Eligibility

  • Delivery Terms: Delivery period starts from the last date of original delivery order; option clause allows up to 25% quantity increase during contract and currency, with duration adjustments formula (minimum 30 days).
  • Financial Standing: Bidder must not be under liquidation or bankruptcy; must upload an undertaking.
  • Documentation: Data sheets, OEM authorization, GST/PAN, experience certificates, and any certificates specified in the bid/ATC.
  • Penalties/Acceptance: Bid deemed non-compliant if required certificates are missing; post-inspection acceptance at consignee site.
  • Payment: GST and reimbursement as per applicable rates; explicit payment terms not stated.
  • Quality/Compliance: Data Sheet alignment with offered product is mandatory; non-compliance may lead to rejection.
  • Warranty/Support: Not explicitly stated; ensure OEM support terms with the data sheet submission.

Key Specifications

  • Product: HP LaserJet CC388A cartridge

  • Product: Canon 337 toner for Canon MF-226DN

  • Product: Cartridge CRG 337

  • Delivery: To BEL Stores, IG Stores, Jalahalli, Bengaluru

  • Inspection: Post-receipt inspection at consignee site; NIL pre-dispatch inspection unless specified

  • OEM authorization and Data Sheet mandatory with bid

Terms & Conditions

  • Option clause allows 25% quantity variation during contract and currency

  • Post-receipt inspection at consignee site is required; pre-dispatch optional

  • Data Sheet alignment with offered product is mandatory to avoid rejection

Important Clauses

Payment Terms

GST responsibility with reimbursement as per actuals or prevailing rates; no explicit advance/payment terms stated

Delivery Schedule

Delivery period starts from last date of original delivery order; extension calculated as (increased quantity / original quantity) × original delivery period, min 30 days

Penalties/Liquidated Damages

Not explicitly stated; penalties likely tied to delivery and acceptance terms per contract

Bidder Eligibility

  • Not under liquidation, court receivership or bankruptcy; undertaking required

  • Authorisation from OEM for brands/products offered

  • Data Sheet and technical documentation aligned with offered cartridges/toners

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Required Documents

1

GST registration certificate

2

PAN card

3

Data Sheet of offered cartridges/toners

4

OEM authorization / Authorisation certificate

5

Experience certificates and financial statements

6

Undertaking confirming no liquidation or bankruptcy

7

Bidder's compliance certificates as per ATC

8

Any other certificates specified in Bid Document

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for BEL Bangalore cartridge tender 2025 with OEM authorization?

Bidders must submit OEM authorization, Data Sheet for offered HP/Canon cartridges, GST certificate, PAN, experience certificates, and financial statements. Include post-receipt inspection details and comply with 25% quantity option terms. Ensure data sheet matches product specifications to avoid rejection.

What documents are required for BEL cartridge procurement Bengaluru?

Required documents include GST registration, PAN, OEM authorization, Data Sheets of offered cartridges/toners, post-receipt inspection agreement, experience certificates, and financial statements. Also submit undertaking against liquidation and any certificates specified in ATC.

What are the delivery terms and inspection for BEL Bengaluru tender?

Delivery to BEL IG Stores, Jalahalli, Bengaluru; post-receipt inspection at consignee site; pre-dispatch inspection not mandatory unless selected. Delivery period adjusts with the option clause; minimum 30 days extension for increased quantity.

Which brands and cartridges are covered in the BEL Bangalore tender 2025?

The tender covers HP LaserJet CC388A cartridges, Canon 337 toner for MF-226DN, and CRG 337 cartridges; ensure Data Sheet alignment with offered items and OEM authorization for these brands.

What is the role of the option clause in BEL Bangalore tender?

The purchaser can increase or decrease quantity up to 25% at contracted rates during and after initial orders; delivery time extends proportionally with quantity, subject to a minimum 30 days.

What should be included in the data sheet submission for this bid?

Submit a data sheet that precisely matches product specifications; any mismatch can lead to rejection. Include model numbers, cartridge/toner capacities, and compliance with OEM standards for HP and Canon products.

How will GST reimbursement be handled for BEL Bengaluru procurement?

GST is the bidder’s responsibility; BEL will reimburse as per actuals or prevailing rates, whichever is lower. Ensure GST registration details are accurate and align with bid submission.

When is post-receipt inspection conducted for BEL cartridge delivery?

Post-receipt inspection occurs at the consignee location after delivery; pre-dispatch inspection is NIL unless selected in ATC. Ensure product acceptance criteria align with data sheet.