GEM

Indian Army Control Device for Tracking System Tender 2025 - 25% Quantity Option & OEM Installation

Bid Publish Date

14-Dec-2025, 10:43 am

Bid End Date

24-Dec-2025, 11:00 am

Location

FARIDKOT , PUNJAB

Progress

Issue14-Dec-2025, 10:43 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 2

SATELLITE ACCESS EQUIPMENT TRACKING SYSTEM

Tender Overview

The Indian Army invites bids for a control device for tracking system under Department Of Military Affairs. The procurement includes an option to adjust quantities up to 25%, with delivery terms linked to the original delivery period. The contract requires approval of Detailed Design Drawings within 5 days of award, and supply must align with buyer-approved drawings. OEM installation responsibility and security declarations are emphasized, with non-disclosure and malware certificates required. This is a high-stakes government procurement targeting secure, OEM-backed tracking hardware solutions.

  • Organization: Indian Army (Department Of Military Affairs)
  • Product/Service: Control device for tracking system
  • Location: India (nationwide government procurement)
  • Estimated Value / EMD: Not disclosed in tender data
  • Key differentiator: Option clause enabling up to 25% quantity variation during and after contract; design approval workflow within 5 days post-award
  • Unique aspects: Mandatory OEM/Authorized resellership for installation, NDA, and Malicious Code Certificate requirements

Technical Specifications & Requirements

  • No explicit technical specifications are provided in the tender; the buyer requiresDetailed Design Drawings to be submitted within 5 days of award
  • Installation, commissioning, testing, and configuration must be performed by OEM or OEM-certified resource or OEM-authorized reseller
  • Mandatory documents include PAN, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank
  • Additional compliance: Non-Disclosure Declaration and Malicious Code Certificate from bidder
  • No BOQ items are listed; focus is on design, OEM readiness, and security/compliance prerequisites
  • Emphasis on adherence to approved drawings and modifications as communicated by Buyer

Terms, Conditions & Eligibility

  • Option Clause allows 25% quantity change at contract placement and during currency at contracted rates
  • 5-day approval window for Detailed Design Drawings; delay in buyer approval may refix delivery without LD
  • Bidder must be solvent: no liquidation or bankruptcy; provide undertaking
  • Mandatory submission: PAN, GST, cancelled cheque, EFT mandate; OEM authorization for installation
  • NDA and Malicious Code Certificate required; installation must be OEM-backed
  • No dates, location, or detailed EMD value disclosed; bidders should prepare for standard government bid documentation

Key Specifications

  • Product/Service: Control device for tracking system

  • Quantity: Up to 25% increase/decrease allowed during/after contract

  • Design: Detailed Design Drawings to be approved within 5 days of award

  • Installation: OEM/OEM-certified resource or OEM-authorized reseller

  • Compliance: Non-Disclosure and Malicious Code Certificate required

Terms & Conditions

  • Option Clause permits ±25% quantity variation at contract and during currency

  • Design approval window of 5 days; delays may refix delivery without LD

  • Mandatory OEM installation, NDA, and malware-related certifications

Important Clauses

Payment Terms

Not specified in tender data; bidders should anticipate standard government terms and performance-based payments upon delivery and acceptance

Delivery Schedule

Delivery timing linked to original delivery period; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days

Penalties/Liquidated Damages

LD terms not specified; penalties likely aligned with standard government procurement for late delivery or non-compliance

Bidder Eligibility

  • No liquidation, court receivership, or bankruptcy proceedings

  • Ability to supply and install via OEM-certified resources or OEM-authorized reseller

  • Submission of PAN, GST, cancelled cheque, and EFT mandate; NDA andMalicious Code Certificate

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Non-Disclosure Declaration (Bidder on letterhead)

6

Malicious Code Certificate

7

OEM authorization or OEM-certified installation capability statement

8

Evidence of financial standing (as applicable per Terms and Conditions)

9

Any vendor code creation documents as per buyer requirements

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for the Indian Army control device tender for tracking system in India 2025?

Bidders should prepare OEM-authorized installation capability, submit PAN, GSTIN, cancelled cheque, and EFT mandate. Include NDA and Malicious Code Certificate with the bid. Provide Detailed Design Drawings within 5 days of award and comply with the 25% quantity variation option during contract.

What documents are required for vendor submission in this tracking system tender?

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, Non-Disclosure Declaration, Malicious Code Certificate, and OEM authorization for installation. Also provide any vendor code creation details and financial standing as per terms.

What is the delivery qualification and design approval process for this tender?

Submit Detailed Design Drawings within 5 days of award. Buyer will approve or list modifications within 5 days; if delays occur, delivery is refixed without liquidated damage for the delay period.

What is the scope of quantity variation allowed in this Army tracking system bid?

The purchaser reserves the right to increase or decrease quantity up to 25% of bid quantity at contract placement and during the currency of the contract at contracted rates.

Which installation teams are eligible to perform on-site work for this procurement?

Installation must be carried out by OEM, OEM-certified resource, or OEM-authorized reseller, ensuring alignment with approved drawings and modifications communicated by the Buyer.

What are the essential security certifications and declarations required?

Bidder must submit a Non-Disclosure Declaration and Malicious Code Certificate. Ensure all hardware/software comply with security standards and are vetted for malware prior to submission.