Director, Agriculture & Food Production Odisha Desktop Computers Scanners Laptops Multi-Function Machines Tender 2025

Tender Overview

The procurement is issued by the Director, Agriculture & Food Production, Bhubaneswar under the Odisha Agriculture and Farmers Empowerment Department for multiple IT hardware categories: Entry and Mid Level Desktop Computer (Q2), Scanner (V3) (Q2), Entry and Mid Level Laptop - Notebook (Q2), and Multifunction Machine MFM (V2) (Q2), located in JAJAPUR, Odisha 754023. Although start/end dates and estimated value are not disclosed, the contract encompasses supply of listed items with a quantity variance up to 25% and a delivery schedule linked to the original delivery window. The absence of BOQ items suggests a framework for vendor delivery at contracted rates across the four product lines and a need for detailed data sheets. A key differentiator is the option clause enabling additive quantities at the same rates, with delivery-time calculations tied to the extended period. This tender requires compliance with data-sheet matching and anti-malware certifications.

• Organization: Director, Agriculture & Food Production, Bhubaneswar
• Location: JAJAPUR, ODISHA
• Categories: Desktop Computers, Scanners, Laptops, Multifunction Machines
• Scope: Supply (scope of supply includes all costs)
• Unique aspect: Option to increase quantity by up to 25% during contract currency

Technical Specifications & Requirements

• Product types: Entry and Mid Level Desktop Computer, Scanner (V3), Entry & Mid Level Laptop/Notebook, Multifunction Machine (MFM V2)
• Data Sheet required: Upload the product Data Sheet with bid; ensure parameters match offered items
• Malicious code certificate: Supplier must certify absence of embedded malware and IP rights breaches
• GST: Bidder to determine GST applicability; reimbursement tied to actuals or applicable rate, whichever is lower
• Market life constraint: Offered products must have at least 3 years residual market life and must not be end-of-life at bid time
• Delivery terms: Delivery commencement tied to last date of original order; option-driven extension calculations are defined in the clause
• Data/document integrity: Any mismatch between data sheet and product specs may lead to bid rejection

Terms, Conditions & Eligibility

• EMD/Financial health: Bidders must not be under liquidation or similar proceedings; provide an undertaking
• Warranty/Certificates: Include Malicious Code Certificate; ensure hardware/software integrity
• Not obsolescence policy: Products should be market-ready with adequate support life
• Method of submission: Include the Data Sheet and anti-malware certificate with bid; GST position clarified by bidder
• Delivery period and penalties: Clause allows delivery extensions via option clause; ensure compliance with delivery timelines
• Payment terms: GST treatment and rate-alignment with actuals; payment terms to be clarified in contract
• Replacement/obsolescence risk: Ensure post-sale support and availability of spares