Director, Agriculture & Food Production Odisha Desktop Computers Scanners Laptops Multi-Function Machines Tender 2025
Progress
Tender Overview
The procurement is issued by the Director, Agriculture & Food Production, Bhubaneswar under the Odisha Agriculture and Farmers Empowerment Department for multiple IT hardware categories: Entry and Mid Level Desktop Computer (Q2), Scanner (V3) (Q2), Entry and Mid Level Laptop - Notebook (Q2), and Multifunction Machine MFM (V2) (Q2), located in JAJAPUR, Odisha 754023. Although start/end dates and estimated value are not disclosed, the contract encompasses supply of listed items with a quantity variance up to 25% and a delivery schedule linked to the original delivery window. The absence of BOQ items suggests a framework for vendor delivery at contracted rates across the four product lines and a need for detailed data sheets. A key differentiator is the option clause enabling additive quantities at the same rates, with delivery-time calculations tied to the extended period. This tender requires compliance with data-sheet matching and anti-malware certifications.
- Organization: Director, Agriculture & Food Production, Bhubaneswar
- Location: JAJAPUR, ODISHA
- Categories: Desktop Computers, Scanners, Laptops, Multifunction Machines
- Scope: Supply (scope of supply includes all costs)
- Unique aspect: Option to increase quantity by up to 25% during contract currency
Technical Specifications & Requirements
- Product types: Entry and Mid Level Desktop Computer, Scanner (V3), Entry & Mid Level Laptop/Notebook, Multifunction Machine (MFM V2)
- Data Sheet required: Upload the product Data Sheet with bid; ensure parameters match offered items
- Malicious code certificate: Supplier must certify absence of embedded malware and IP rights breaches
- GST: Bidder to determine GST applicability; reimbursement tied to actuals or applicable rate, whichever is lower
- Market life constraint: Offered products must have at least 3 years residual market life and must not be end-of-life at bid time
- Delivery terms: Delivery commencement tied to last date of original order; option-driven extension calculations are defined in the clause
- Data/document integrity: Any mismatch between data sheet and product specs may lead to bid rejection
Terms, Conditions & Eligibility
- EMD/Financial health: Bidders must not be under liquidation or similar proceedings; provide an undertaking
- Warranty/Certificates: Include Malicious Code Certificate; ensure hardware/software integrity
- Not obsolescence policy: Products should be market-ready with adequate support life
- Method of submission: Include the Data Sheet and anti-malware certificate with bid; GST position clarified by bidder
- Delivery period and penalties: Clause allows delivery extensions via option clause; ensure compliance with delivery timelines
- Payment terms: GST treatment and rate-alignment with actuals; payment terms to be clarified in contract
- Replacement/obsolescence risk: Ensure post-sale support and availability of spares
Key Specifications
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- Product/service names: Entry and Mid Level Desktop Computer, Scanner (V3), Entry & Mid Level Laptop , Multifunction Machine MFM (V2)
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- Quantities/values: Not specified; quantity variance allowed up to 25%
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- EMD/estimated value: Not disclosed; contract allows price at contracted rates for added quantity
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- Experience: Must demonstrate three years residual market life for offered products
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- Quality/standards: Malicious Code Certificate and data sheet matching required
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- Delivery/installation: Delivery period dictated by original order date; time extension formulas specified
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- Certifications: GST compliance and anti-malware certification; no explicit ISI/ISO required in data
Terms & Conditions
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Key Term 1: Quantity may be increased up to 25% during contract; delivery period adjusts accordingly
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Key Term 2: Data Sheet matching is mandatory; mismatches risk bid rejection
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Key Term 3: Obtain and upload Malicious Code Certificate; bidder undertakes license/IPR compliance
Important Clauses
Payment Terms
GST is to be assessed by bidder; reimbursement based on actuals or applicable rates, whichever lower, within quoted GST percentage
Delivery Schedule
Delivery starts from last date of original delivery order; extended delivery time follows the formula (increase in quantity ÷ original quantity) × original delivery period with minimum 30 days
Penalties/Liquidated Damages
Penalties/LD terms not explicitly stated; contract allows extension via option clause, which may influence LD applicability
Bidder Eligibility
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Not under liquidation or bankruptcy; provide undertaking
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Offer not end-of-life within 3 years residual market life
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Data Sheet and Malicious Code Certificate must be submitted
Tender Data
Bid Details
Quantity
4
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
5
OEM Avg. Turnover
5
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , Scanner (V3) (Q2) , Entry and Mid Level Laptop - Notebook (Q2) , Multifunction Machine MFM (V2) (Q2)
Authority Records
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Documents 3
GeM-Bidding-8682112.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
03-Jan-2026, 1:30 pm
Opening Date
03-Jan-2026, 2:00 pm
Update
Extended Deadline
30-Dec-2025, 1:30 pm
Opening Date
30-Dec-2025, 2:00 pm
Required Documents
GST registration
Permanent Account Number (PAN) card
Experience certificates (similar hardware supply)
Financial statements (preference for last 2-3 years)
EMD/Security deposit proof
Technical Data Sheet for each offered item
OEM authorization / authorizations (if applicable)
Malicious Code Certificate
Data Sheet matching documentation
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for Odisha hardware tender in Bhubaneswar 2025?
Bidders must submit GST, PAN, financials, and experience certificates. Include Data Sheets for each offered item, and the Malicious Code Certificate. Ensure products have at least 3 years residual market life and are not end-of-life. The bid should reflect GST terms and anti-malware compliance with delivery terms as per the option clause.
What documents are required for this Odisha IT hardware procurement bid?
Required documents include GST certificate, PAN card, last 2-3 years financial statements, experience certificates for similar supply, EMD proof, Data Sheets, OEM authorizations if applicable, and the Malicious Code Certificate. Ensure Data Sheets align with offered specifications to avoid rejection.
What are the technical specifications for the listed products in this tender?
At present, the tender lists categories: Entry/Mid Desktop Computers, Scanners (V3), Laptops, and Multifuntion Machines (MFM V2). Data Sheets must precisely reflect model numbers, capacities, and warranty terms; no explicit IS/ISO specs are provided in the published data.
When is the delivery window for quantities under this Odisha tender?
Delivery begins from the last date of the original delivery order. If the purchaser exercises the 25% quantity increase, the new delivery period uses the formula: (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What are the payment terms and GST considerations for this bid in Odisha?
GST applicability is bidder-driven; reimbursement will be based on actuals or applicable rate, whichever is lower, up to the quoted GST percentage. Ensure GST registration details are accurate and align with bid pricing.
What is required to prove product integrity against malware in this tender?
Bidders must upload a Malicious Code Certificate confirming no embedded malware and IP rights compliance. Any breach could lead to contract breach consequences; ensure firmware/software is clean and certified compliant before submission.
What happens if the offered items become end-of-life during the contract?
Tender requires products to have at least 3 years residual market life; vendors must ensure products are not end-of-life and provide replacement or alternatives that meet the same performance and warranty terms.
What is the scope of supply and how are costs addressed in this bid?
Scope of supply includes all costs for desktop PCs, scanners, laptops, and Multifunction Machines; the bid must include a complete Data Sheet, anti-malware cert, and delivery within the defined window. Prices must reflect contracted rates for any added quantity up to 25%.