GEM

Indian Army Voltas 228 LTR Refrigerator & Related Items Tender Darjeeling West Bengal 2025

Bid Publish Date

18-Nov-2025, 5:35 pm

Bid End Date

28-Nov-2025, 6:00 pm

Bid Opening Date

28-Nov-2025, 6:30 pm

Location

DARJEELING , WEST BENGAL

Progress

Issue18-Nov-2025, 5:35 pm
AwardPending
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Quantity

5

Category

VOLTAS 228 LTR REFRIGERATOR

Bid Type

Single Packet Bid

Key Highlights

  • • Organization requires procurement of multiple product categories under one tender from Indian Army, Darjeeling, West Bengal
  • • 25% quantity variation allowed during contract and currency, with adjusted delivery period
  • • Mandatory financial health proof: no liquidation or bankruptcy; undertakings required
  • • Essential documents: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank
  • • Vendor code creation likely required; emphasize banking and registration compliance

Categories 6

CUTTER GRASS CUTTER CONTAINER PLASTIC PRESS TRANSITION METALS

Tender Overview

Organization: Indian Army (Department Of Military Affairs) seeking procurement of multiple consumer and utility items including a Voltas 228 LTR refrigerator, press iron, plastic container 5 LTR, phawrah SS multipurpose, and tool hand grass cutter talvar for deployment in DARJEELING, WEST BENGAL – 734001. The tender references a multisite, multiproduct category with a bounded quantity framework and no explicit start/end dates or total estimated value provided. A key differentiator is the scope flexibility via the option clause, allowing up to 25% quantity variation during contract execution, at contracted rates. The bid will require bidder financial integrity, including the bidder’s ability to operate without liquidation or bankruptcy, and mandatory submission of financial and bank-derived documents. This opportunity is pertinent to suppliers with diversified rural/defense supply chains and capability to deliver in a remote hill district.

Technical Specifications & Requirements

  • Option Clause: Quantity may be increased/decreased up to 25% of bid quantity at contract placement and during currency, with delivery time adjusted by the formula: (additional quantity ÷ original quantity) × original delivery period, minimum 30 days.
  • Financial Standing: Bidder must not be under liquidation or bankruptcy; must upload an undertaking confirming financial health.
  • Submission Documents: Include PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate duly certified by the bank.
  • Other Considerations: Vendor Code creation may necessitate additional documentation per buyer terms.

Terms, Conditions & Eligibility

  • EMD/Performance: Not specified in the provided data, but bidders must comply with standard procurement terms and demonstrate financial stability.
  • Delivery & Payment: Delivery timelines align with the option clause; payment terms not explicitly defined in data provided.
  • Documents Required: PAN, GSTIN, Cancelled Cheque, EFT Mandate; ensure GST and banking details are accurate for EFT transfers.
  • Conditions: Compliance with vendor code creation, and adherence to annual financial health requirements as part of vendor eligibility.

Key Specifications

  • Product categories: Voltas 228 LTR refrigerator, press iron, plastic container 5 LTR, Phawrah SS multipurpose, tool hand grass cutter talvar

  • Quantity: not specified in BOQ; subject to 25% variation per option clause

  • Delivery: minimum 30 days required if extended period invoked; calculation formula provided

  • Standards/Certifications: Not specified in data; bidders should comply with standard government procurement norms

  • Payment/EMD: Not specified; bidders must demonstrate financial viability and provide required documents

Terms & Conditions

  • Option clause allows up to 25% quantity variation at contract and during currency

  • Bidder must not be under liquidation or bankruptcy; provide undertaking

  • Submit PAN, GSTIN, cancelled cheque, and EFT mandate for bidder registration

Important Clauses

Payment Terms

Not explicitly defined in data; bidders must comply with standard government terms and provide EFT details for payment processing

Delivery Schedule

Delivery period starts from last date of original delivery order; additional time formula applies with a minimum 30 days

Penalties/Liquidated Damages

Not specified in data; implicit compliance with vendor terms and delivery commitments expected

Bidder Eligibility

  • No current liquidation, court receivership, or bankruptcy

  • Ability to demonstrate financial health with supporting undertakings

  • Submit mandatory documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate

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GEM

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 VOLTAS 228 LTR REFRIGERATOR MISC GRANT 1 nos prashant.407wksp 15
2 PRESS IRON MISC GRANT 1 nos prashant.407wksp 15
3 PLASTIC CONTAINER 5 LTR MISC GRANT 1 nos prashant.407wksp 15
4 PHAWRAH SS MULTIPURPOSE MISC GRANT 1 nos prashant.407wksp 15
5 TOOL HAND GRASS CUTTER TALVAR MISC GRANT 1 nos prashant.407wksp 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by bank

5

Undertaking of financial standing (no liquidation/bankruptcy)

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for Indian Army procurement in Darjeeling 2025?

Register as a vendor, ensure PAN and GSTIN validity, prepare EFT Mandate, Cancelled Cheque, and undertaking of financial health. Review the option clause allowing up to 25% quantity variation and project delivery timelines. Submit product details for Voltas refrigerator, iron, containers, and tools with compliant bank details.

What documents are required for bidder registration in this tender?

Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, and an undertaking confirming no liquidation/bankruptcy. If vendor code creation is required, provide supporting corporate documents and financial statements as per supplier onboarding norms.

What are the delivery time implications of the option clause?

Delivery time can extend if quantity increases by up to 25%; time scales are (additional quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days. Original delivery period may be adjusted, and extended period cannot exceed contract terms.

What items are included in the Darjeeling tender categories?

Procurement includes Voltas 228 LTR refrigerator, press iron, plastic container 5 LTR, Phawrah SS multipurpose, and tool hand grass cutter talvar. Each item falls under consumer/utilitarian equipment for deployment in defense logistics in Darjeeling.

Are there any explicit EMD requirements in this bid?

EMD details are not provided in the data; bidders should align with standard government procurement norms, prepare a financial instrument if required, and ensure compliance with vendor eligibility criteria.

What are the eligibility criteria for financial health in this tender?

Bidder must not be under liquidation or bankruptcy; provide an undertaking confirming financial health. Ensure GSTIN and PAN are active, and banking verification through EFT Mandate supports smooth payment processing.

What is the exact scope of delivery for the 5 LTR container?

5 LTR plastic containers are included among the listed items; ensure container quality, material safety, and compatibility with storage needs in defense logistics. Confirm capacity, lid type, and stackability with supplier samples prior to bid submission.

How can vendors verify compliance with the 25% quantity variation policy?

Review contract terms for the option clause; ensure pricing remains at contracted rates. Prepare scalable supply capability, including inventory and logistics to adjust orders by up to 25% without compromising delivery timelines and quality obligations.