GEM

Department Of Youth Affairs Javelins as per IS 4613 (Q3) PAC Only Tender Puducherry 2025

Bid Publish Date

21-Nov-2025, 11:07 am

Bid End Date

02-Dec-2025, 11:00 am

Bid Opening Date

02-Dec-2025, 11:30 am

Location

PONDICHERRY , PUDUCHERRY

Progress

Issue21-Nov-2025, 11:07 am
AwardPending
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Quantity

5

Bid Type

Two Packet Bid

Key Highlights

  • • IS 4613 (Q3) compliance for Javelins (PAC Only)
  • • ISO 9001 certification required for bidder or OEM
  • • Mandatory Material Test Certificate with supply
  • • Mandatory sample delivery for verification
  • • Inspection at Puducherry Sports Authority facility
  • • Service center within 30 days if not present at bidding
  • • Option to increase quantity up to 25% during contract
  • • Payment contingent on documentary evidence post-setup

Categories 1

JAVELINS

Tender Overview

Department Of Youth Affairs seeks procurement of Javelins as per IS 4613 (Q3) (PAC Only) for evaluation under Puducherry’s Sports Development framework. Although exact quantity is unclear, the bid includes options for sample verification, ISO 9001 compliance, and material tests. The contract emphasizes strict conformance to verified samples and timely delivery to enable inspection by the SPORTS DEVELOPMENT AUTHORITY OF PUDUCHERRY. A key differentiator is the mandatory sample delivery and exact IS 4613 (Q3) compliance, with penalties for deviation. The procurement focuses on standardized, inspected equipment with formal post-supply acceptance.

Technical Specifications & Requirements

  • Product category: Javelins as per IS 4613 (Q3), PAC only.
  • Standards: IS 4613 (Q3); ISO 9001 certified bidder or OEM.
  • Quality control: Material Test Certificate to accompany supply; buyer lab results govern acceptance.
  • Inspection location: Sports Development Authority of Puducherry, Indira Gandhi Sports Complex, Uppalam, Puducherry.
  • Samples: Mandatory delivery of sample items for verification; non-submission leads to disqualification.
  • Service requirement: Functional service center in each consignee’s state; if absent, must establish within 30 days post award.
  • Delivery & acceptance: Alignment with verified samples; deviations may cancel orders.

Terms, Conditions & Eligibility

  • Delivery rights: Option Clause allows up to 25% quantity variation during contract, with corresponding delivery time adjustments.
  • EMD/Certificates: Bidder must upload all requested certificates; ISO 9001 is mandatory.
  • Payment & warranty: Service center availability and post-award documentary evidence required for payment release.
  • Sample compliance: Failure to provide samples results in disqualification; non-conforming supply leads to order cancellation.
  • Contractual enforcement: L1 status fixed; no withdrawal after order; actions per GeM rules for non-compliance.

Key Specifications

  • Product/service names: Javelins as per IS 4613 (Q3)

  • Estimated value/quantity: Not specified; option clause allows up to 25% quantity variation

  • EMD: Not specified in data; ensure submission per bid document

  • Experience: ISO 9001 certification required; OEM or bidder capable

  • Quality: Material Test Certificate mandatory; lab results decisive

  • Delivery: Puducherry inspection address; 30-day service center setup if absent

Terms & Conditions

  • IS 4613 (Q3) Javelins with PAC compliance

  • ISO 9001 certification mandatory for bidder/OEM

  • Material Test Certificate required with supply

Important Clauses

Payment Terms

Payment release contingent upon submission of required service center documentation and documentary evidence; no specifics provided beyond supplier obligations

Delivery Schedule

Option to increase quantity by up to 25% during contract; delivery period adjustments based on extended quantity relative to original quantity

Penalties/Liquidated Damages

Non-compliance with sample conformity or IS 4613 (Q3) standards may lead to cancellation; action per GeM and department rules

Bidder Eligibility

  • Must hold ISO 9001 certification (bidder or OEM)

  • Capability to supply Javelins conforming to IS 4613 (Q3)

  • Must provide Material Test Certificates and pass Buyer lab verification

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Closed: 20 December 2024
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Posted: 28 March 2025
Closed: 12 April 2025
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Required Documents

1

GST registration certificate

2

PAN card

3

ISO 9001 certification document ( bidder or OEM )

4

Material Test Certificate for each supply lot

5

OEM authorization letter (if applicable)

6

Sample delivery and verification documentation

7

Past performance or experience certificates (similar procurements)

8

Financial statements (as requested in terms)

Frequently Asked Questions

Key insights about PUDUCHERRY tender market

How to bid for IS 4613 Q3 javelins tender in Puducherry 2025

To bid, ensure IS 4613 (Q3) compliance, provide ISO 9001 certification, submit Material Test Certificate, and deliver required samples to the Puducherry inspection facility. Include OEM authorization if applicable and establish a service center within 30 days of award. Follow GeM rules for submission.

What documents are required for javelin procurement in Puducherry

Submit GST certificate, PAN, ISO 9001 proof, Material Test Certificate, OEM authorization (if any), sample delivery documentation, past performance certificates, and financial statements. Upload all certificates requested in the ATC and corrigenda to avoid disqualification.

What are the delivery terms for javelins under this tender

Delivery terms allow up to 25% quantity variation during contract; delivery period adjusts proportionally. Initial delivery begins after order; extended time follows the formula: increased quantity ÷ original quantity × original delivery period, with a minimum 30 days.

What standards must the javelins meet for acceptance

Javelins must conform to IS 4613 (Q3); supplier must attach Material Test Certificates; buyer’s lab results determine acceptance; non-conformity may cancel the order and invite action per GeM rules.

Is ISO 9001 certification mandatory for this procurement

Yes. The bidder or OEM must hold ISO 9001 certification to qualify; non-compliance risks disqualification. Ensure current certificate validity and attach with bid submission.

When will payment be released after supply

Payment release depends on submission of required documentary evidence, service center setup if not present, and confirmation of conformity to verified samples. Ensure timely delivery and proper documentation to avoid delays.

Where is the inspection and sample verification conducted

Samples must be delivered to the SPORTS DEVELOPMENT AUTHORITY OF PUDUCHERRY at Indira Gandhi Sports Complex, Uppalam, Puducherry for verification; failure to provide samples leads to disqualification.

What happens if samples do not match approved specifications

Any deviation from approved samples results in order cancellation without prior notice; the supplier bears consequences as per GeM and departmental rules, underscoring strict sample conformity.