GEM

Indian Army Department Of Military Affairs Safety Equipment Tender 2025 for Electrical Cables, Handset PTT, Antenna Bases in India

Posted

23 Oct 2025, 02:28 pm

Deadline

03 Nov 2025, 10:00 am

EMD

₹2,500

Progress

Issue23 Oct 2025, 02:28 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1321

Category

B1 4930-000797 Bottle Oil Nk-5

Bid Type

Two Packet Bid

Categories 5

BATTERY CABLE ELECTRICAL BAG MACHINE SPARE PART

Tender Overview

The Indian Army, under the Department Of Military Affairs, seeks supply of diverse military electrical and comms components, including Bottle Oil Nk-5, Bag Ordnance Weapon Spare Parts, Cleaning Rod Assemblies, Hand Set PTT EM, Radio CX-8708 links, 14.8V 5.5Ah Li-Ion packs, Antenna Bases Mk-6808, and various cable assemblies. Estimated value is not disclosed; the EMD is ₹2,500. The scope spans multiple SKUs with 12 BOQ items, requiring on-site or on-call service support and rapid supply to meet defense timelines. A unique seller differentiator is the requirement for a Functional Service Centre in the consignee state or immediate establishment within 30 days of award. This tender emphasizes post-acceptance inspection, advance sample approvals, and strict adherence to buyer-specified samples. Overall, the procurement targets reliable, OEM-backed suppliers capable of handling both hardware and associated warranty logistics.

Technical Specifications & Requirements

  • No explicit product specifications are published in the tender; however, items listed include: N1/N2 vehicle/kit components, PTT handhelds, and specialized cables.
  • Key process requirements include: advance sample submission within 5 days of contract award, buyer approval or modification within 5 days, and bulk supply only to matching approved samples.
  • Service & support expectations require a functional service centre in the state of each consignee location or establishment within 30 days of award. Post-receipt inspection is conducted by Station Board of Officers; pre-dispatch inspection is optional via ATC.
  • Turnover criterion expects bidders to provide audited financials showing three-year average turnover; current threshold is defined in the bid document and must be documented.

Terms & Eligibility

  • EMD: ₹2,500 to be submitted; payment terms apply after service-centre evidence and acceptance.
  • Turnover: Minimum average annual turnover over the last three years as specified in the bid document; documented via audited balances or CA certificates.
  • Delivery: Service centre establishment within 30 days of contract award; samples approved prior to bulk manufacture with rework timelines if approvals are delayed.
  • Inspection: Post-receipt inspection by the Station Board of Officers; pre-dispatch inspection is optional.
  • Payment: Payment terms are tied to acceptance and sample approval; detailed terms in contract.
  • Other: OEM authorizations and GST/PAN documentation likely required as part of the submission package.

Key Specifications

    • EMD: ₹2,500
    • Service Centre: Functional in each consignee state or establishment within 30 days of award
    • Advance sample: submit within 5 days; approval or modification within 5 days
    • Inspection: Post-Receipt Inspection by Station Board of Officers
    • Turnover: three-year average turnover as per bid document

Terms & Conditions

  • EMD required: ₹2,500

  • Sample approval window: 5 days post-award

  • Service centre within 30 days or establish new

  • Post-receipt inspection by Station Board of Officers

  • Audited turnover evidence from last 3 years

Important Clauses

Payment Terms

Payment depends on service-centre documentation and acceptance; advance sample terms apply; final payment after delivery and documentation.

Delivery Schedule

Advance sample approval required; bulk supply aligned to approved sample; delivery schedule to be fixed if buyer delays sample approval.

Penalties/Liquidated Damages

Not explicitly stated; contract terms will specify LDs for non-conformance or delayed supply post-approval.

Bidder Eligibility

  • Functional service centre in the state of each consignee location or a plan to establish within 30 days of award

  • Three-year turnover evidence meeting the threshold in the bid document

  • OEM authorizations where required and ability to supply listed components

Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 B1 4930-000797 Bottle Oil Nk-5 B1 4930-000797 Bottle Oil Nk-5 740 nos [email protected] 30
2 M1 8460-000005 Bag Ordnance Weapon Spare Parts M1 8460-000005 Bag Ordnance Weapon Spare Parts 24 nos [email protected] 30
3 N2 IRCL545 GF125251 Cleaning Rod Assembly N2 IRCL545 GF125251 Cleaning Rod Assembly 89 nos [email protected] 30
4 Y1 5965-003840 Hand Set PTT EM 300-1 MC 300-2 6 Connect Y1 5965-003840 Hand Set PTT EM 300-1 MC 300-2 6 Connect 176 nos [email protected] 30
5 Y3 6145-005957 Cable Electrical HT P5 1A Y3 6145-005957 Cable Electrical HT P5 1A 144 mtr [email protected] 30
6 Z1 5995-020902 Cable Assy Special Purpose Electrical Z1 5995-020902 Cable Assy Special Purpose Electrical 40 nos [email protected] 30
7 Z1 MISC-2020-09518-00 Loading Cable Radio to Radio CX-8708 Z1 MISC-2020-09518-00 Loading Cable Radio to Radio CX-8708 26 nos [email protected] 30
8 Z9 6140-005205 Bty ack LI-Ion 14.8V 5.5AH Z9 6140-005205 Bty ack LI-Ion 14.8V 5.5AH 46 nos [email protected] 30
9 Z1 MISC-2051-907-1000 Antenna Base Mk-6808 Z1 MISC-2051-907-1000 Antenna Base Mk-6808 6 nos [email protected] 30
10 Z1 5995-020904 Cable Assy Special Purpose Electrical Z1 5995-020904 Cable Assy Special Purpose Electrical 21 nos [email protected] 30
11 X2 ND-6140-000158 Lead Secondary Battery Single Core PVC X2 ND-6140-000158 Lead Secondary Battery Single Core PVC 3 nos [email protected] 30
12 Z1 4010-003892 Guy Rope Assembly Nylon Blue Colour Code Z1 4010-003892 Guy Rope Assembly Nylon Blue Colour Code 6 nos [email protected] 30

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate showing three-year turnover

4

EMD submission document (₹2,500)

5

Technical bid documents and product compliance certificates

6

OEM authorization letter (where applicable)

7

Proof of functional service centre or plan to establish within 30 days

8

Evidence of post-receipt inspection readiness (Station Board of Officer coordination)

Frequently Asked Questions

How to bid for Indian Army electrical components tender in 2025?

To bid, bidders must submit GST and PAN, provide audited turnover for the last 3 years, and attach EMD of ₹2,500. Include OEM authorizations, technical compliance documents, and evidence of a functional service centre or plan to establish within 30 days of award. Ensure samples are submitted within 5 days for approval.

What documents are required for Army security equipment procurement in 2025?

Required documents include GST certificate, PAN, audited financials or CA certificate showing turnover, EMD submission, technical bid, OEM authorization, and proof of service capability. Turnover and service-centre readiness are critical; ensure all documents are uploaded with the bid package.

What are the sample approval requirements for this Army tender?

Submit one advance sample within 5 days of contract award. Buyer will approve or request modifications within 5 days. If delayed, the delivery period is reset without LD for the delay. Bulk supply must follow the approved sample to avoid contract termination.

What is the EMD amount and payment terms for the Army procurement?

EMD is ₹2,500. Payment terms are linked to post-acceptance milestones including service-centre establishment, sample approval, and delivery as per contract. Final payment occurs upon acceptance and receipt of required documents.

What inspection processes are required in this Army tender?

Post-receipt inspection is conducted at the consignee site by the Station Board of Officers. Pre-dispatch inspection is optional if ATC specifies; otherwise, bulk supplies follow post-acceptance verification and contract criteria.

Which standards or certifications are required for these components?

The tender references OEMs and compliance with product-specific standards; exact standards are listed in the bid document. Bidders should include applicable certifications and ensure components meet contractual specifications and wiring/connectivity standards for military use.

How long before award must a service centre be established for this tender?

A functional service centre must be in place in the state of each consignee location or established within 30 days of award. Bid evaluators require documentary evidence of the service capability prior to payment realization.

What is required for turnover documentation in this Army procurement?

Submit three-year average turnover evidence via audited balance sheets or CA certificates aligning with the bid document thresholds. This demonstrates financial stability to support supply commitments and warranty obligations.

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