GEM

Border Security Force AC Repair Tender for FAC VIJAY Location Rajasthan 2025 ISO 9001 Compliant

Bid Publish Date

06-Nov-2025, 8:44 pm

Bid End Date

01-Dec-2025, 9:00 pm

Bid Opening Date

01-Dec-2025, 9:30 pm

Progress

Issue06-Nov-2025, 8:44 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

The Border Security Force (BSF) invites bids for repairing the air conditioning unit of FAC VIJAY. Scope is limited to repair services with the option to increase quantity by up to 25% during contract execution. The procurement requires ISO 9001 certification, a registered brand for supplied equipment, and compliance with supplier documentation including Udhyam registration, GST, and PAN. Estimated value and delivery timelines are to be confirmed, but bidders should anticipate adherence to BSF terms and potential extensions. Unique elements include mandatory undertakings on term compliance and anti-fraud declarations to avoid blacklisting. This tender targets qualified HVAC repair vendors with brand authenticity and quality management credentials.

Technical Specifications & Requirements

  • Product/Service: Repairing of AC unit for FAC VIJAY under BSF
  • Standards/Certifications: ISO 9001 certified (bidder or OEM); registered brand proof required
  • Documentation: Udhyam registration, GST, PAN with annexures; certificate on bid document letterhead accepting all terms
  • Eligibility: Undertakings on non-defaults in past BSF contracts (last 3 years); no fake/misleading documents; open to MSEs/Start-ups with EMD exemption via bid security declaration
  • Clause Highlights: Option to increase quantity up to 25%; delivery period calculations based on original/extended periods; minimum 30 days if extended
  • Vendor Type: Re-sellers/authorized dealers must meet EMD, turnover, and past performance criteria

Terms, Conditions & Eligibility

  • EMD/Deposit: EMD waiver for MSEs/Start-ups with bid security declaration; non-exempt bidders must provide standard EMD as per tender terms
  • Experience/Turnover: Prior BSF contract experience and evidence of financial stability required; OEM/brand authorization essential
  • Delivery & Payment: Delivery timelines per contract; payment terms aligned with BSF standard practice; extensions possible via option clause
  • Documentation: Complete Udhyam/GST/PAN with Annexures; proof of registered brand; bidder undertaking on term acceptance
  • Compliance: Undertakings confirming no past default; prohibition on fake documents; penalties for non-compliance or misrepresentation

Key Specifications

  • AC unit repair scope for FAC VIJAY

  • ISO 9001 certification required (bidder or OEM)

  • Registered brand proof to be submitted

  • EMD exemption for MSEs with bid security declaration

  • Option clause allowing up to 25% quantity increase

  • Delivery period adjustments based on original/extended timelines

Terms & Conditions

  • Option Clause permits 25% quantity increase during contract

  • ISO 9001 certification required for bidder or OEM

  • Udhyam registration, GST, PAN mandatory with annexures

Important Clauses

Payment Terms

BSF allows standard payment terms aligned with contract completion; no explicit advance payment details provided

Delivery Schedule

Delivery period starts from last date of original delivery order; extended periods may adjust as per option clause with minimum 30 days

Penalties/Liquidated Damages

Penalties or LD terms not specified in available data; Subject to contract terms and BSF policies

Bidder Eligibility

  • Must hold ISO 9001 certification (bidder or OEM)

  • Must provide registered brand proof

  • Must submit Udhyam/GST/PAN with annexures and bid-specific undertakings

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Required Documents

1

GST certificate

2

PAN card

3

Udhyam registration certificate with annexures

4

ISO 9001 certification (bidder or OEM)

5

OEM authorization / registered brand proof

6

Past performance certificates / BSF contract experience

7

Bidder undertaking accepting all terms on letterhead

8

Bid security declaration (for EMD-exempt entities)

9

Financial statements / turnover evidence

Frequently Asked Questions

How to bid for BSF AC repair tender in Rajasthan 2025 with ISO 9001?

Bidders must meet several eligibility criteria for this BSF tender in Rajasthan. Required qualifications include prior experience in repairing AC units for security forces, valid GST, PAN, and Udhyam registration. They must prove ISO 9001 certification (bidder or OEM) and submit registered brand proof. An undertaking on terms acceptance and anti-fraud measures is mandatory before bid submission.

What documents are required for BSF FAC VIJAY AC repair bid 2025?

Submit GST, PAN, Udhyam registration with annexures, ISO 9001 certificate, OEM authorization or registered brand proof, past performance certificates, and a letterhead undertaking accepting all bid terms. Noncompliance or missing annexures may lead to bid rejection at evaluation.

What are the delivery terms for BSF AC repair contract in 2025?

Delivery starts after the original delivery order date; option clause allows quantity changes up to 25% during execution. If extended, time is recalculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days, with possible further extension within contracted rates.

What is the EMD policy for MSEs bidding BSF AC repair?

MSEs may be exempted from EMD but must submit a bid security declaration as per Appendix-A provisions. Non-exempt bidders must provide standard EMD. Re-sellers and authorized dealers are not exempt from EMD, turnover, or past performance requirements.

What brands and standards are required for this BSF tender in 2025?

A registered brand proof is required for the bid product. ISO 9001 certification is mandatory for the bidder or the OEM. There is emphasis on genuine documentation; fake or altered documents can lead to disqualification and potential blacklisting.

How does the 25% quantity increase affect the BSF repair contract?

The purchaser may increase the ordered quantity up to 25% at contracted rates. If exercised during extended delivery, new delivery time is proportionally calculated but must maintain a minimum of 30 days. This provides bidders with scalable work without re-tendering.

Which undertakings must bidders submit on letterhead for BSF?

Bidders must declare acceptance of all bid terms, non-default history with BSF in last 3 years, and non-fraudulent conduct in government dealings. Any false information risks blacklisting for 3 years and bid rejection at initial stage.

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