GEM

Indian Army Department of Military Affairs Piston Ring Set and Engine Spare Parts Tender 2025 India

Bid Publish Date

23-Nov-2025, 9:42 am

Bid End Date

03-Dec-2025, 10:00 am

Location

KARGIL , JAMMU AND KASHMIR

Progress

Issue23-Nov-2025, 9:42 am
AwardPending
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Quantity

27

Key Highlights

  • • Brand/OEM requirements not specified
  • • Technical inspections: pre-dispatch and post-receipt
  • • Advance sample approval within 5 days of contract award
  • • Option to increase quantity up to 25% at contracted rates
  • • Delivery period recalculation formula with minimum 30 days
  • • Only supply of goods scope; no installation or services
  • • Buyer reserves right to modify order quantity during currency
  • • ATC terms govern sample, delays, and conformity

Categories 18

SOLID ROCKET MOTORS AIR CYLINDERS RUBBER GASKET FLEXIBLE PIPE NOZZLE AIR COOLED ENGINE ENGINE SEALING RING FILTER RETAINERS FAN GENERATOR SPARE RING DISTILLATION HYDRAULIC CYLINDER BLASTING MACHINE PUMP REPAIR KITS GASKETS AND SEALS ENGINE PARTS

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for the supply of critical engine components including Piston Ring Set, Packing Kit, Nozzle, Push Rod, Fuel Flexible Pipe 19x19, Fan Belt, Piston Assembly, Head Gasket, and Liner. The BOQ lists 12 items with unspecified quantities, while the contract scope consolidates “Only supply of Goods.” A notable feature is the option clause permitting up to 25% quantity variation at contracted rates, with delivery timelines recalculated accordingly. Pre-dispatch inspections at the seller’s premises and post-receipt inspections at the consignee site are specified, alongside a mandatory advance sample approval within 5 days of award. This tender requires readiness for both sample validation and bulk production aligned to buyer-approved specifications, without LD penalties for buyer delays in sample approval.

Technical Specifications & Requirements

  • Scope of supply: Only supply of goods as per bid price includes all cost components.
  • Inspection: Nominated agency to conduct pre-dispatch and post-receipt inspections; buyer-approved advance sample process within 5 days of contract award.
  • Sample clause: If the buyer delays approval, delivery period is refixed without liquidated damages; major deviations may trigger fresh samples or contract termination.
  • Delivery/Manufacturing: Delivery period starts from last date of original delivery order; option quantity adjustments affect delivery timelines per the specified formula.
  • Other terms: The buyer reserves rights on quantity variation and extended delivery time within defined limits; compliance with these ATC terms is required.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase the quantity by up to 25% during contract; extended delivery time follows formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Scope: Only supply of goods; no service components; bid price must include all costs.
  • Inspection: Pre-dispatch at seller premises and post-receipt at consignee site; advance sample required within 5 days of award; failure to approve may modify delivery timelines.
  • Delivery & Payment: Delivery period linked to original order dates; penalties/LD not specified here; bidders must comply with ATC and standard procurement terms.
  • Documentation: Respondents must be prepared to submit standard bid documents, OEM authorizations, and compliance certificates as per buyer terms.

Key Specifications

  • Product/service names: Piston Ring Set, Packing Kit, Nozzle, Push Rod, Fuel Flexible Pipe 19x19, Fan Belt, Piston Assembly, Head Gasket, Liner

  • BOQ includes 12 items (quantities not disclosed) with total scope of goods only

  • Estimated value: Not specified

  • Delivery/location: Not specified; inspection at seller premises and consignee site

  • Experience: Prior supply of engine spare parts to government or large-scale buyers recommended

Terms & Conditions

  • Option to increase quantity by up to 25% at contracted rates

  • Advance sample approval required within 5 days of award

  • Pre-dispatch and post-receipt inspections by nominated agencies

  • Delivery period adjustments based on original delivery order date

  • Only supply of goods; compliance with buyer terms and ATC

Important Clauses

Payment Terms

Not explicitly defined in provided data; bidders should refer to ATC for payment schedule and delivery milestones

Delivery Schedule

Delivery period starts from last date of original delivery order; option quantity adjustments may extend period; minimum 30 days added time

Penalties/Liquidated Damages

LD terms not explicitly specified; delays due to buyer sample approval may adjust delivery without LD

Bidder Eligibility

  • Prior experience in supplying engine spare parts to government or defense sectors

  • Valid GST registration and PAN

  • Financial stability evidenced by recent statements

Past Similar Tenders (Historical Results)

5 found

Indian Army Department Of Military Affairs LINNER ASSY OEM Seals 2025 Tender

Indian Army

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Posted: 8 November 2025
Closed: 18 November 2025
GEM

Piston,Piston Sleeve,Piston Ring Set,Head Gasket,Packing Kit Complete,Crank Shaft Oil Seal,Fuel Fee

Indian Army

SURENDRA NAGAR, GUJARAT

Posted: 6 February 2025
Closed: 28 February 2025
GEM

PISTON ASSY,LINER ASSY,PISTON RING SET,PACKING KIT,CYL HEAD GASKET,PUSH TUBE SEAL,FUEL FILTER,OIL F

Indian Army

LEH, JAMMU & KASHMIR

Posted: 16 October 2025
Closed: 27 October 2025
GEM

PISTON ASSY,PISTON RING SET,COOLANT HOSE,FUEL PIPE 19x19,SLEEVE,BIG END BRG CELL,AIR FILTER,PUSH RO

Indian Army

SONITPUR, ASSAM

Posted: 7 May 2025
Closed: 28 May 2025
GEM

Piston,Piston Ring Set,Piston Liner,Packing Kit Comp Set,Rocker Arm Oil Seal Kit,Push Rod Seal Kit,

Indian Army

SURENDRA NAGAR, GUJARAT

Posted: 6 February 2025
Closed: 28 February 2025
GEM

Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Piston Ring Set 55 KVA 2 nos wkspoffr_i@852 15
2 Packing Kit 55 KVA 1 nos wkspoffr_i@852 15
3 Nozzle 55 KVA 1 nos wkspoffr_i@852 15
4 Push Rod 55 KVA 2 nos wkspoffr_i@852 15
5 Fuel Flexible Pipe 19x19 55 KVA 5 nos wkspoffr_i@852 15
6 Fan Belt 55 KVA 2 nos wkspoffr_i@852 15
7 Piston Ring Set 115 KVA 2 nos wkspoffr_i@852 15
8 Piston Assy 115 KVA 2 nos wkspoffr_i@852 15
9 Head Gasket 115 KVA 2 nos wkspoffr_i@852 15
10 Linner 115 KVA 2 nos wkspoffr_i@852 15
11 Fuel Flexible Pipe 19x19 115 KVA 4 nos wkspoffr_i@852 15
12 Fan Belt 115 KVA 2 nos wkspoffr_i@852 15

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar engine spare parts supply

4

Financial statements (last 2–3 years)

5

EMD document (as applicable in tender terms)

6

Technical bid documents showing compliance to product names

7

OEM authorization letter or authorized dealer certificate

8

Quality/certification documents (if any)

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for engine spare parts tender in India 2025

Bidders should submit GST, PAN, experience certificates, financials, and EMD as per terms; provide OEM authorizations and technical compliance, and prepare samples within 5 days of award for buyer approval. Ensure delivery aligns with the original delivery order plus potential 25% quantity variations.

What documents are required for engine parts tender in India

Required documents include GST registration, PAN, financial statements, experience certificates for similar parts, OEM authorization, and a technical bid demonstrating compliance with listed components (piston ring set, nozzle, etc.). EMD submission is mandatory where applicable per ATC.

What are the delivery terms for Indian Army engine parts supply

Delivery starts from the last date of the original delivery order; if quantity increases by up to 25%, the delivery period extends proportionally with a minimum of 30 days. Pre-dispatch and post-receipt inspections are mandatory via nominated agencies.

What is advance sample approval for engine component tender

Within 5 days of award, bidders must submit samples for buyer approval. Approved samples guide bulk production; delays in approval may reset the delivery period without liquidated damages, and major deviations could trigger rejection or contract termination.

Which standards or certifications are required for engine parts tender

Standards are not specified in the dataset; bidders should ensure OEM authorization, quality certificates, and any organization-specific compliance as per ATC; IS or ISO standards may be applicable depending on buyer specifications.

What is the scope of supply for the Indian Army engine tender

Scope specifies the Only supply of Goods for listed components (piston ring set, packing kit, nozzle, push rod, fuel pipe 19x19, fan belt, piston assembly, head gasket, liner); no installation or service components are included beyond delivery and inspection compliance.

How is payment likely structured for Indian Army procurement

Payment terms are governed by ATC; while explicit percentages are not shown, bidders should expect milestone-based payments tied to pre-shipment inspection, delivery acceptance at the consignee site, and supplier compliance with sample approvals and inspection outcomes.

What is the eligibility criteria for engine component suppliers in the Indian Army tender

Eligible bidders typically require prior government/defense sector experience, valid GST and PAN, solid financials, and OEM authorizations for engine spare parts. Compliance with pre-dispatch/post-receipt inspections and timely sample approvals is essential for contract award.