GEM

IOCL Vadodara Archives Upkeep Tender 2025 Gujarat Refinery - Upkeep & Management of Archives Section Services

Bid Publish Date

26-Nov-2025, 10:53 am

Bid End Date

10-Dec-2025, 3:00 pm

Value

₹9,72,294

Location

VADODARA , GUJARAT

Progress

Issue26-Nov-2025, 10:53 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2

Bid Type

Two Packet Bid

Categories 2

SERVICES GOLD COIN

Tender Overview

Indian Oil Corporation Limited invites bids for Upkeep and management of Archives section within the Engineering Services Department at Gujarat Refinery, Vadodara, Gujarat 390001. Estimated value approx. ₹972,293.56 with online RTGS/PBG payment options. Scope covers archival upkeep services within IOCL Gujarat Refinery, utilizing existing archival spaces and records management processes. The award hinges on compliance with IOCL terms and the ability to deliver consistent archival maintenance. Unique payment option via online transfer with contract reference details enhances bidder convenience.

Technical Specifications & Requirements

  • No explicit technical specifications or BOQ items are published; no itemized quantities.
  • EMD not stated; online payment route is enabled via RTGS with contract number and seller name required in transaction details.
  • Payment shall be uploaded as scanned proof within 15 days of award; PBG submission is optional per GeM GTC but online payment is preferred. IOCL branch: Gujarat Refinery, State Bank of India, A/c No. 10135305063, IFSC SBIN0000568.
  • The procurement category is a services-based upkeep and management engagement for archives, with fixed and variable parts referenced in the tender title.
  • No BOQ items available; bidders should rely on organizational archival management capabilities and service discipline.

Terms, Conditions & Eligibility

  • EMD/PBG forms accepted; successful bidder may submit Performance Security via online RTGS or PBG as per GeM guidelines.
  • Required submission includes proof of online payment transfer within 15 days of contract award; contract number and seller entity name must be referenced.
  • Location-specific: Gujarat Refinery IOCL in Vadodara; no explicit delivery milestones beyond general archival upkeep service continuity.
  • The tender emphasizes archival management capacity and administrative service delivery with compliance to IOCL terms; no explicit warranty or penalty details provided.
  • Documentation: GST, PAN, experience, and financials typically expected, though not enumerated in this snippet.

Key Specifications

  • Product/Service: Upkeep and management of Archives section for Engineering Services

  • Location: Gujarat Refinery IOCL, Vadodara, Gujarat

  • Estimated value: ₹972,293.56

  • EMD: Not explicitly stated; payment via online RTGS allowed (A/c: 10135305063, SBIN0000568)

  • Delivery/Service period: Not explicitly defined; continuity of archival upkeep implied

  • Standards/Certificates: Not specified in data; bidders should demonstrate archival management capability

Terms & Conditions

  • Payment through RTGS/online transfer with contract reference must be uploaded within 15 days of award

  • Performance Security can be via PBG or online payment as per GeM GTC

  • Location-specific archival upkeep services at IOCL Gujarat Refinery, Vadodara

Important Clauses

Payment Terms

Online RTGS payment is permitted; provide contract number and seller name; upload proof within 15 days of award

Delivery Schedule

Not explicitly defined; service continuity of archives upkeep expected within IOCL Gujarat Refinery premises

Penalties/Liquidated Damages

Not specified in available data; bidders should seek clarification during bid submission

Bidder Eligibility

  • Experience in archival upkeep or records management services

  • Demonstrable financial stability and turnover typical for service contracts

  • Ability to operate within IOCL Gujarat Refinery premises in Vadodara

Past Similar Tenders (Historical Results)

5 found

Custom Bid for Services - 9030C25B10 Annual Rate Contract for Hot and Cold jobs related mechanical

Indian Oil Corporation Limited

VADODARA, GUJARAT

Posted: 25 April 2025
Closed: 9 May 2025
GEM

Custom Bid for Services - 9030C25B59 Comprehensive Annual Maintenance Contract of Disaster Manageme

Indian Oil Corporation Limited

VADODARA, GUJARAT

Posted: 4 June 2025
Closed: 14 June 2025
GEM

Custom Bid for Services - 9040C25C96 ARC FOR REPAIR AND MAINTENANCE OF IOCL OWNED VEHICLES AT HALDI

Indian Oil Corporation Limited

Posted: 27 August 2025
Closed: 10 September 2025
GEM

Custom Bid for Services - JG24ITT389 Services for I AND C of Tank Gauging Instrumentation at OMS un

Indian Oil Corporation Limited

VADODARA, GUJARAT

Posted: 17 January 2025
Closed: 21 March 2025
GEM

Custom Bid for Services - 9030C25A67 Mechanical Agency for execution of AUV MI Shutdown Jobs during

Indian Oil Corporation Limited

VADODARA, GUJARAT

Posted: 4 March 2025
Closed: 25 March 2025
GEM

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar archival upkeep & records management

4

Financial statements / turnover evidence

5

EMD submission proof or online payment receipt

6

Technical bid documents / approach for archives upkeep

7

OEM authorizations (if applicable) and service credentials

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for IOCL archive upkeep tender in Vadodara 2025

Bidders must register on GeM, submit archival maintenance capability details, and provide GST, PAN, experience certificates, and financial statements. The award allows online RTGS payment (A/c 10135305063, SBI) and requires transaction proof within 15 days. Ensure contract reference details accompany the payment and upload scanned proof.

What documents are required for IOCL Gujarat refinery archival bid

Prepare GST certificate, PAN card, experience certificates in archival upkeep, financial statements, and EMD payment proof or online transfer receipt. Include technical bid outlining approach to archives management, and any OEM authorizations or service credentials relevant to records management.

What are the payment terms for IOCL archives maintenance contract

Payment can be made online via RTGS with contract reference; the bidder must upload payment proof within 15 days of award. GeM GTC allows PBG as an alternative; ensure to indicate the contract number and seller name in the transaction description.

What are the delivery expectations for archives upkeep at Gujarat Refinery

The tender emphasizes continuous archival upkeep within IOCL Gujarat Refinery premises. No explicit milestone dates are listed; bidders should demonstrate capability for ongoing records maintenance and timely archival activities in alignment with refinery operations.

Which standards or certifications are required for IOCL archivist bid

No specific standards are listed in the provided data. Bidders should present relevant archival management practices, data protection, and records-handling capabilities, plus standard financial and compliance documents (GST, PAN, turnover). Clarifications may be sought during bid submission.

How to submit online payment proof for IOCL Gujarat tender

Make RTGS payment to IOCL SBI a/c 10135305063, IFSC SBIN0000568, noting contract number and seller name in the transfer details. Upload scanned proof of transfer within 15 days of award in the GeM portal as required by the terms.

What eligibility criteria exist for archives services at IOCL Vadodara

Applicants should demonstrate experience in archives upkeep or records management, provide financial stability evidence, and show capability to operate within IOCL Gujarat Refinery premises. Ensure compliance with standard bid requirements (GST, PAN, experience docs, financials) as part of submission.

Is there a BOQ for archival upkeep at Gujarat Refinery IOCL

No BOQ items are published in the current data. Bidders should propose a comprehensive archives maintenance plan and unit/part-wise cost estimates within the technical bid, aligning with the fixed and variable parts referenced in the tender title.