GEM

Board Of Apprenticeship Training Manpower Outsourcing Tender for Admin Data Entry Graduate Staff 2025

Bid Publish Date

21-Nov-2025, 5:24 pm

Bid End Date

01-Dec-2025, 5:00 pm

Bid Opening Date

01-Dec-2025, 5:30 pm

EMD

₹1,00,000

Value

₹21,03,840

Location

KANPUR NAGAR , UTTAR PRADESH

Progress

Issue21-Nov-2025, 5:24 pm
AwardPending
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Quantity

6

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: None specified; focus on manpower outsourcing capabilities.
  • • Technical certifications/standards: Not specified; ensure compliance with payroll and statutory filings (PF, ESIC) in practice.
  • • Special clauses: 25% quantity/duration adjustment right; salary disbursement by vendor prior to claiming from buyer.
  • • Eligibility: Past experience evidence accepted via multiple documents; financial solvency undertaking required.
  • • Warranty/AMC: Not specified; focus on service delivery and staff deployment reliability.
  • • Penalties/LD: Not specified; ensure adherence to service levels and timely salary payments.
  • • Delivery/Installation: Staffing at buyer location; no hardware delivery scope.
  • • Payment terms: Reimbursement upon submission of statutory documents and payroll proof.

Categories 6

BPO SERVICES RECRUITMENT SERVICES DATA ENTRY ADMINISTRATIVE STAFF BACTERIAL EXPRESSION VECTOR

Tender Overview

The Board Of Apprenticeship Training (Department Of Higher Education) issued a manpower outsourcing tender for fixed remuneration personnel in Admin, Data Entry Operator, and Graduate categories. The estimated contract value is ₹21,03,840 with an EMD of ₹1,00,000. The tender accommodates a possible 25% increase or decrease in contract quantity or duration at issue and post-issuance. Service providers must ensure salary payments to deployed staff at the buyer location before claiming reimbursement. A dedicated service-support line and escalation matrix are required. Past project experience must be demonstrated via contract copies, execution certificates, or equivalent documents. The bidder’s financial standing must show no liquidation or bankruptcy, with an undertaking submitted.

Technical Specifications & Requirements

  • No technical specifications are provided within the tender text. The procurement scope covers manpower outsourcing for Admin; Data Entry Operator; Graduate roles under a fixed remuneration scheme.
  • Mandatory documentation includes evidence of past experience (contracts, invoices, client certificates), GST/PAN, and financial statements where applicable. Bidders should be prepared to submit a complete service and support mechanism, including a toll-free number and escalation matrix.
  • The absence of BOQ items indicates a flexible staffing engagement rather than a product-based purchase, emphasizing compliance, payroll administration, statutory filings (PF, ESIC), and timely salary disbursal to deployed personnel. Ensure alignment with the buyer’s human resources policies and statutory obligations.

Terms, Conditions & Eligibility

  • EMD: ₹1,00,000; must be submitted as specified in the bid documents.
  • Payment terms: Salaries paid by the service provider first; reimbursement claims to follow with statutory documents and bank statements.
  • Contract adjustments: Quantity/duration may be adjusted up to 25%; bidder must accept revised terms.
  • Experience documents: Acceptable proofs include contracts with invoices or client execution certificates.
  • Financial standing: No liquidation or bankruptcy; bidder must upload a relevant undertaking.
  • Support requirements: Dedicated toll-free service line and an escalation matrix are mandatory for post-award support.

Key Specifications

  • Product/Service categories: Manpower outsourcing for Admin; Data Entry Operator; Graduate

  • Estimated value: ₹21,03,840

  • EMD: ₹1,00,000

  • Delivery location: Not specified; deployment at buyer location

  • Experience documents: Acceptable proofs include contracts with invoices or client execution certificates

  • Payroll compliance: Vendor to pay salaries first; reimbursement with PF/ESIC documentation

Terms & Conditions

  • 25% contract quantity/duration adjustment permitted at issue and post-issuance

  • Salaries paid by service provider before claiming from Buyer with statutory proofs

  • Past experience proof accepted via multiple document types

Important Clauses

Payment Terms

Salaries paid by the service provider upfront; reimbursements processed upon submission of PF/ESIC documentation and bank statements.

Delivery Schedule

Deployment of staff at buyer location; no fixed hardware deliverables; staffing levels to be adjusted up to 25% as per contract amendments.

Penalties/Liquidated Damages

Not expressly stated; bidders should infer standard HR outsourcing penalties from governing procurement norms and ensure compliance to avoid non-performance risk.

Bidder Eligibility

  • No liquidation, court receivership, or bankruptcy proceedings

  • Demonstrable experience in manpower outsourcing for administrative and data-entry roles

  • Provision of a dedicated toll-free support line and escalation matrix

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Past experience proof (contract copies, invoices, client execution certificates)

4

Financial statements / undertaking of financial standing

5

Details of salaries and payroll management mechanisms

6

Service support contact information (dedicated toll-free number, escalation matrix)

7

Any other certificates sought in bid documents or ATC/Corrigendum

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for manpower outsourcing tender in Bhopal 2025?

To bid, prepare evidence of past outsourcing experience (contracts, invoices or client certificates), submit GST and PAN, and provide financial standing documents. Ensure a dedicated service line and escalation matrix are included, and meet payroll compliance documentation (PF, ESIC) for staff deployed at the buyer site.

What documents are required for Admin outsourcing bid in Rajasthan?

Require GST registration, PAN, past project proofs (contracts/invoices), execution certificates, and financial statements or undertakings. Include staff payroll mechanism details, PF/ESIC compliance, and a dedicated toll-free support line with escalation paths for service issues.

What are the eligibility criteria for data entry operator outsourcing?

Eligible bidders must demonstrate prior experience via contract copies or client certificates, provide an undertaking on financial stability, and confirm no liquidation or bankruptcy. They must also furnish payroll processes, statutory compliance proofs, and a clear escalation matrix for support.

When is the payment for outsourced staff reimbursed?

Payment is reimbursed after the service provider pays salaries upfront at the deployed location and submits PF/ESIC documents plus bank statements. This ensures statutory compliance before reimbursement from the buyer.

What standards or certifications are required for this staffing tender?

No specific product standards are listed. Bidders should ensure payroll compliance, statutory filings (PF, ESIC), and robust service-support mechanisms. ISI/ISO branding is not mandated, but quality service delivery is essential.

How can a bidder prove past experience for this government outsourcing?

Submit contract copies with invoices and client self-certification, execution certificates, or third-party release notes. These proofs demonstrate prior deployment of Admin/Data Entry/Graduate staff and contract value relevance to the tender.

What is the maximum contract quantity/duration adjustment allowed?

A maximum of 25% adjustment is allowed at the time of contract issuance, and the same limit applies post-issuance for changes in quantity or duration. Bidders must accept revised terms within this threshold.

What are the key submission requirements for the bid?

Submit EMD of ₹1,00,000, GST, PAN, past experience proofs, financial standing undertaking, payroll and statutory compliance documentation, and a dedicated service-support contact with escalation details as part of the bid package.