GEM

Indian Army Department Of Military Affairs Pant Spare Misc Plant Spare Tool and Plant Tender 2025

Bid Publish Date

28-Nov-2025, 10:31 am

Bid End Date

08-Dec-2025, 2:00 pm

EMD

₹87,000

Location

BARDHAMAN , WEST BENGAL

Progress

Issue28-Nov-2025, 10:31 am
AwardPending
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Quantity

33

Category

Misc Plant Spare

Bid Type

Two Packet Bid

Key Highlights

  • • EMD amount ₹87,000 and 25% quantity option during/after contract
  • • Drawing approvals required within 5 days; modifications list within 5 days
  • • Optional site visit at bidder cost; indemnity obligations for Buyer/Consignee
  • • Delivery timeline adjusts if Buyer delays drawing approvals; no LD specified
  • • Locations include Panagarh, Hatighar, Kanchrapara (WB); multiple Engr Regiments
  • • General spares category: Pant Spare, Misc Plant Spare, Tool and Plant
  • • No explicit product specifications; emphasis on design alignment with drawings
  • • Vendor code creation and banking/financial document submission mandatory

Categories 13

SKILLED MANPOWER BUCKET COMPRESSED AIR WATER TANK ELECTRIC ROPE SHOVEL HYDRAULIC SHOVEL SKILLED PERSONNEL FUEL FILTERS TOOL KIT AIR GENERATOR PNEUMATIC LOADER MILITARY VEHICLE

Tender Overview

The procuring organization is the Indian Army under the Department Of Military Affairs, inviting bids for Pant Spare, Misc Plant Spare, Tool and Plant, and general spares. The estimated value is not disclosed; an EMD of ₹87,000 applies. The scope includes potential quantity adjustments up to 25% at contracted rates. Bidders must prepare for post-award design approval and possible extended delivery timelines based on site conditions. The tender emphasizes site access, risk indemnification, and adherence to approved technical drawings. Location details reference multiple military installations in West Bengal and nearby regions, with on-site delivery and integration considerations. A unique element is the optional site visit to evaluate installation requirements and constraints before bid submission. This procurement seeks vendors capable of rapid design finalization and responsive adaptation to drawing modifications from the Buyer.

Technical Specifications & Requirements

  • Products/Services: Pant Spare, Misc Plant Spare, Tool and Plant spares; categories may include generic general spares and equipment components.
  • Key process: Submission of detailed design drawings within 5 days of contract award; Buyer approval or modification list issued within 5 days.
  • Delivery/Fabrication: Supply must align with approved drawings; delays due to Buyer drawing approval shift the delivery period without LD.
  • Option Clause: Additional orders may increase up to 25% of original quantity during and after contract, at contracted rates.
  • Site Visit: Optional, at bidder’s cost; consent for access and indemnity terms apply.
  • Site locations: 70 Engg Regt Panagarh Mil Station, 66 Engg Regt Hatighar, 236 Engr Regt Kanchrapara (WB).
  • Payment/Contract terms: Not explicitly listed; standard supplier arrangements implied.

Terms, Conditions & Eligibility

  • EMD: ₹87,000.
  • Document requirements: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation support.
  • Delivery timeline: Tied to delivery period after drawing approvals; extended as per option clause.
  • Site access: Provided with indemnity; bidder bears site visit costs.
  • Drawing approvals: 5 days for submission and 5 days for Buyer response.
  • Penalty/LD: Not explicitly stated; delays linked to drawing approval period.
  • Cancellation/Modifications: Option to alter quantity by up to 25%; extended delivery time rules apply.

Key Specifications

  • Pant Spare, Misc Plant Spare, Tool and Plant procurement scope

  • EMD ₹87,000

  • Delivery impact from drawing approval timeline

  • Optional site visit with bidder-funded cost

  • Quantity flexibility up to 25% at contracted rates

Terms & Conditions

  • 25% quantity uplift option at contract and during currency

  • 5-day design drawing submission; 5-day Buyer approval/ modification list

  • EMD ₹87,000; mandatory PAN/GST/ banking documents; EFT mandate

Important Clauses

Payment Terms

Not explicitly listed; procurement follows standard government terms with EMD ₹87,000 and post-award payment upon supply per approved drawings.

Delivery Schedule

Delivery period linked to drawing approval; extended time calculated, no LD for Buyer delay in approvals.

Penalties/Liquidated Damages

No explicit LD figures; potential delays attributed to drawing approval affecting delivery timelines.

Bidder Eligibility

  • Must have PAN and GSTIN registration

  • Must be able to submit EFT mandate and bank details

  • Experience in supplying pant spare/misc plant spare or similar items

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Pant Spare Hyd Bucket open pipe 2 pieces 70@dhirendra 20
2 Misc Plant Spare Compression Air Filter 2 pieces 70@dhirendra 15
3 Tool and plant Tool kit of electrician 2 pieces 70@dhirendra 15
4 Op Wks Assets Water Tank 200 Ltr 2 pieces 70@dhirendra 15
5 Genr Spares Fuel filter elementary primary 25 pieces 70@dhirendra 20

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate duly certified by Bank

5

GST registration and company registration documents (as applicable)

6

Technical bid documents (if requested) and OEM authorizations (if applicable)

7

Any prior experience certificates in similar pant spare/misc plant spare supply

8

Copy of evidence for site visit readiness (optional, if undertaken)

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for pant spare tender in India Army 2025

To bid for this tender, ensure your firm has PAN and GSTIN, submit a ₹87,000 EMD, provide an EFT mandate, and complete vendor code creation. Prepare detailed design drawings within 5 days of award and wait for Buyer approval or modification lists within 5 days. Site visits are optional and bidder-funded.

What documents are required for Indian Army pant spare procurement

Required documents include PAN card, GSTIN, cancelled cheque, EFT mandate, and vendor code creation documents. Also provide potential OEM authorizations, prior experience certificates in pant/misc plant spares, and financial statements if requested by the Buyer for eligibility.

What is the delivery timeline after drawing approvals for spares

Delivery begins after Buyer approves the Detailed Design Drawings. If the Buyer delays approval, the delivery period is rescheduled accordingly with no LD charged for the delay, and the extension is calculated based on the original terms, with a minimum 30 days rule applying in some scenarios.

Are quantity adjustments allowed in this Indian Army tender

Yes. The Purchaser may increase or decrease the quantity up to 25% of the bid quantity at contract placement and during the currency of the contract at the contracted rates, affecting delivery timelines as described in the option clause.

What site locations are involved for this pant spare tender

Site locations include 70 Engr Regt Panagarh Mil Station, 66 Engr Regt Hatighar, and 236 Engr Regt Kanchrapara (WB), with site access governed by indemnity terms and bidder responsibility for site visit costs if chosen.

What are the key drawing approval requirements and timelines

Submit Detailed Design Drawings within 5 days of contract award. The Buyer will approve or issue a complete modification list within 5 days. Any delay in approval shifts the delivery period; no LD is applied for Buyer delays in drawing approval.

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