GEM

Indian Army Department of Military Affairs Rubber Parts & Automotive Assemblies Tender 2025 India

Bid Publish Date

20-Nov-2025, 11:27 am

Bid End Date

01-Dec-2025, 1:00 pm

Bid Opening Date

01-Dec-2025, 1:30 pm

Location

KANGRA , HIMACHAL PRADESH

Progress

Issue20-Nov-2025, 11:27 am
AwardPending
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Quantity

39

Category

Rubber Boot Axle

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Authorized Seller requirement for imported components with in-India after-sales support
  • • ISO 9001 certification mandatory for bidder or OEM
  • • Up to 25% quantity variation during contract and currency, with defined delivery dynamics
  • • Delivery terms tied to last date of original delivery order; extended period calculations with a minimum 30 days
  • • 24 item BOQ indicates a broad range of automotive spare parts (engine, electrical, body hardware)

Categories 27

EXHAUST SYSTEM BRAKE COMPRESSED AIR GAS BURNERS ALTERNATOR BREAK GEAR FLANGE CABLE STATIC CONVERTERS SYNCHRONOUS MOTORS FIRE BREATHING APPARATUS PNEUMATIC RUBBER BELLOW RECTIFIERS MILITARY VEHICLE COMPRESSOR AIR CYLINDERS WATER COOLED ENGINE SCBA WATER GENERATOR SPROCKET TEA KETTLE GEAR AIR GENERATOR TAIL LAMP PIN BUSH COUPLING GEYSER

Tender Overview

The Indian Army (Department of Military Affairs) seeks bids for a broad range of automotive and mechanical components, including rubber boot axles, hoses, air intake hoses, thermostat housing, KM cables, ignition switches, fuel tank caps, wheel hubs, brake shoes, door mechanisms, alternator components, coil assemblies, steering pipes, yokes, and clutch assemblies. The BOQ lists 24 items without explicit quantities or unit measures, signaling a multi-piece hardware and spare parts procurement. The presence of an OEM/authorized seller requirement for imported items implies a need for formalized after-sales support in India. An ISO 9001 certification condition reinforces a quality framework. The option clause allows up to 25% quantity variation at contract, with defined delivery timing linked to the original delivery schedule and extended periods. This procurement targets standardized, OEM-backed automotive components for military use, with emphasis on compliance and serviceability.

Technical Specifications & Requirements

  • Product scope includes automotive spare parts such as Rubber Boot Axle, Air Filter Intake Hose, Thermostat Housing, KM Cable, Ignition Switch, Fuel Tank Cap, Rear Hub Oil Seal, Brake Shoe, Band Door Opener, Alternator Regulator, Rectifier Plate and related assemblies.
  • No explicit technical specs or measurements are provided in the tender text; however, the inclusion of diverse OE parts suggests alignment with vehicle manufacturer standards and field-appropriate tolerances.
  • Standards/Certifications: At minimum, ISO 9001 certification is required; for imported items, OEM or authorized seller must have a registered office in India for after-sales service.
  • OEM/Brand: Explicit requirement for OEM or authorized dealer presence for imported components.
  • BOQ: 24 items total indicate a substantial multi-line supply contract with varied part categories.
  • Delivery/After-Sales: Indian-based after-sales support is mandated for imported components through OEM authorization.

Terms, Conditions & Eligibility

  • EMD/Performance: Not specified in the tender data.
  • Quantity Flexibility: Up to 25% increase/decrease in bid quantity at contract and during currency, at contracted rates.
  • Delivery Schedule: Delivery period starts after the last date of the original delivery order; extended timing follows the option clause with a minimum of 30 days.
  • Imported Components: OEM or Authorized Seller must have a registered office in India for after-sales support; provide certificate of this arrangement.
  • Quality Compliance: Bidder or OEM must hold ISO 9001 certification.
  • Documentation: Compliance with buyer terms, including presence of OEM authorization for imported items and the ISO 9001 certificate.
  • Contractual Variations: The purchaser may extend delivery duration or adjust quantities within specified limits.
  • Warranty/Support: Not explicitly stated beyond ISO 9001 and after-sales support expectations for imported items.

Key Specifications

  • Rubber Boot Axle

  • Air Filter Intake Hose

  • Thermostat Housing

  • KM Cable

  • Ignition Switch

  • Fuel Tank Cap

  • Rear Hub Oil Seal

  • Brake Shoe

  • Band Door Opener

  • Alternator Regulator

  • Alternator Assembly

  • Rectifier Plate

Terms & Conditions

  • Quantity variation up to 25% at contract and during currency

  • ISO 9001 certification mandatory for bidder or OEM

  • Imported items require Indian-based OEM/Authorized Seller for after-sales service

  • Delivery period begins from last date of original delivery order, extended per option clause

Important Clauses

Payment Terms

Not specified in provided terms; bidders should seek clarification on advance, milestone, and final payment within contract

Delivery Schedule

Delivery period commences from the last date of the original delivery order; option clause allows extension with minimum 30 days; total duration adjustable with quantity changes

Penalties/Liquidated Damages

Not specified in provided information; bidders should verify LD provisions during bid submission

Bidder Eligibility

  • Proven experience supplying automotive spare parts (24-item BOQ exposure preferred)

  • ISO 9001 certification ( bidder or OEM )

  • Imported components require Indian-based OEM or Authorized Seller with after-sales support

  • Financial stability demonstrated via audited statements

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Bill of Quantities (BOQ) 24 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Rubber Boot Axle Rubber Boot Axle 2 nos prajakatapp 21
2 Hose Hose 2 nos prajakatapp 21
3 Air Filter Intak Hose Air Filter Intak Hose 2 nos prajakatapp 21
4 Thermostat Housing Thermostat Housing 1 nos prajakatapp 21
5 KM Cable KM Cable 1 nos prajakatapp 21
6 Ignition Switch Ignition Switch 1 nos prajakatapp 21
7 Fuel Tank Cap Fuel Tank Cap 1 nos prajakatapp 21
8 Rear Hub Oil Seal Rear Hub Oil Seal 4 nos prajakatapp 21
9 Brake Shoe Brake Shoe 2 nos prajakatapp 21
10 Band Door Opener Band Door Opener 4 nos prajakatapp 21
11 Alternator Regulator Alternator Regulator 1 nos prajakatapp 21
12 Alternator Assy Alternator Assy 1 nos prajakatapp 21
13 Spider Brg Spider Brg 3 nos prajakatapp 21
14 Clutch Cable Clutch Cable 2 nos prajakatapp 21
15 Tail Lamp LH Tail Lamp LH 1 nos prajakatapp 21
16 Tail Lamp RH Tail Lamp RH 1 nos prajakatapp 21
17 Bozle Handle Cover Bozle Handle Cover 2 nos prajakatapp 21
18 Steering Pipe Steering Pipe 1 nos prajakatapp 21
19 Flange 6 Hole Flange 6 Hole 1 nos prajakatapp 21
20 Yoke Assy Yoke Assy 1 nos prajakatapp 21
21 Center Bolt Center Bolt 1 nos prajakatapp 21
22 Clutch Master Cyl Clutch Master Cyl 1 nos prajakatapp 21
23 Gear Shifting Rod End Gear Shifting Rod End 2 nos prajakatapp 21
24 Rectifier Plate Rectifier Plate 1 nos prajakatapp 21

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar automotive spare parts supply

4

Financial statements (last 2-3 years)

5

EMD/Security deposit details (as per tender terms, amount not specified)

6

Technical bid documents showing ISO 9001 certification

7

OEM authorization or authorized dealer certificate for imported items

8

Certificate of registered office in India for OEMs of imported components

Frequently Asked Questions

Key insights about HIMACHAL PRADESH tender market

How to bid for the Indian Army automotive parts tender in India 2025

Bidders must meet ISO 9001 certification and provide OEM authorization for imported parts. Prepare GST, PAN, experience certificates, financials, and EMD details. Ensure compliance with 25% quantity variation and Indian after-sales support requirements from OEMs; submit technical and commercial bids per buyer terms.

What documents are required for Indian Army spare parts tender submission

Submit GST certificate, PAN, company financial statements, experience certificates for similar supply, EMD document, ISO 9001 certificate, OEM authorization for imported items, and proof of Indian-based OEM/authorized after-sales support; ensure all documents reflect current validity and bidder eligibility.

What are the key technical requirements for 24 automotive items

The tender lists parts like Rubber Boot Axle, Air Filter Intake Hose, Thermostat Housing, KM Cable, and Alternator components. While explicit technical specs aren’t provided, bidders must align with vehicle OEM standards and provide ISO 9001 certified quality control; ensure compatibility with expected vehicle models.

When is delivery timing and option clause applicable for quantity changes

Delivery starts after the last date of the original delivery order; option clause allows up to 25% quantity variation during contract and currency with a minimum 30-day extension, calculated as (increase/original quantity) × original delivery period.

What certifications are required for imported components under this tender

Imported items require OEM or Authorized Seller with a registered Indian office for after-sales service; bidders must provide OEM authorization and ensure ISo 9001 compliance; post-sales support is mandatory through Indian operations of the OEM.

What is the eligibility criteria for bidders of this Army procurement

Eligibility includes demonstrated experience in supplying automotive spare parts, ISO 9001 certification, financial validity through audited statements, and for imported parts, an Indian-based OEM/Authorized Seller with after-sales capability.

What is the scope of BOQ items in this Army tender

The BOQ contains 24 items including Rubber Boot Axle, Air Filter Intake Hose, Thermostat Housing, KM Cable, Ignition Switch, Fuel Tank Cap, Rear Hub Oil Seal, Brake Shoe, and Alternator components, indicating a broad, multi-category spare parts procurement for military vehicles.