GEM

Indian Army Department of Military Affairs Fuel Filters, Bearings & Gasket Procurement Gurudaspur Punjab 2025

Bid Publish Date

20-Nov-2025, 10:24 am

Bid End Date

01-Dec-2025, 11:00 am

Bid Opening Date

01-Dec-2025, 11:30 am

Location

GURDASPUR , PUNJAB

Progress

Issue20-Nov-2025, 10:24 am
AwardPending
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Quantity

28

Categories 32

AGITATORS RUBBER GASKET SEALS CENTRIFUGE BRUSHES FUEL FILTERS PNEUMATIC RIBBON BLENDER APPLICATOR BRUSHES GASKETS AND SEALS DOG ENGINE PARTS AIR CYLINDERS WATER COOLED ENGINE GEAR BOX AIR COOLED ENGINE DESERT COOLER BOX POCLAIN PROCESS INDICATOR SEALING RING SPROCKET WATER PUMP FILTER RETAINERS GEAR BEARINGS BUSHINGS AND GEARS FAN BUSH PIN BUSH COUPLING ROTAVATOR BEVEL GEAR SUPPLY OF SCHOOL UNIFORM KOPARAPAK

Tender Overview

Organization: Indian Army, Department Of Military Affairs. Location: Gurudaspur, Punjab 143505. Procurement: wide range of automotive/mechanical consumables and spare parts including FUEL FILTERS, FAN BELT COGGED, FUSE BOX, INDICATOR LAMP, SEALING KIT WATER PUMP, PTO SHAFT SEAL, CYL HEAD GASKET, FRONT HUB OIL SEAL, and other listed components. Quantity/Value: not specified; BOQ lists 20 items with unclear quantities (N/A). The buyer imposes a 25% quantity option clause to adjust orders during and after contract award, at contracted rates. This procurement highlights a flexible delivery window tied to the last delivery order date, with minimum additional time of 30 days. Unique aspect: large item list without explicit technical specs or unit costs, requiring bidders to align with Army procurement terms and potential quantity fluctuations. The tender targets suppliers capable of supplying a broad spectrum of spare parts for military equipment across 20 line items, under standard Military Affairs governance.

Technical Specifications & Requirements

  • Items: 20 line items covering fuels, belts, gaskets, seals, bearings, and related spare parts; specific names include FUEL FILTER, SEALING KIT, CYL HEAD GASKET, KING PIN BUSH, PTO SHAFT SEAL, AIR CLEANER, CARBON BRUSH SET among others.
  • Standards/Compliance: Not specified in the data; bidders should confirm applicability to Army platform standards and OEM guidance.
  • Quantity/Value: Not disclosed; BOQ shows 20 items with N/A quantities, implying a need for supplier alignment on item-level pricing and delivery capability.
  • Delivery/Logistics: Delivery schedule tied to original delivery order dates with option to extend as per clause; minimum 30 days extension in cases of increased quantity.
  • Experience/Capability: Requires capability to supply a diverse catalog of mechanical parts; no explicit minimum years or certification stated.

Terms, Conditions & Eligibility

  • EMD/Performance: Not stated in the provided data; bidders should verify required security deposits and performance guarantees with the Army.
  • Option Clause: Purchaser may increase/decrease quantity up to 25% of bid quantity at contract award and during currency at contracted rates.
  • Delivery Window: Delivery period begins from the last date of the original delivery order; extended periods calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Documentation: Ensure alignment with Army T&Cs; submit OEM authorizations and technical compliance where applicable.
  • Price/Payment: Not specified; bidders to confirm payment terms under the contract.

Key Specifications

  • 20 line items including: FUEL FILTER, FAN BELT COGGED, FUSE BOX, INDICATOR LAMP, SEALING KIT WATER PUMP, CYL HEAD GASKET, CYL HEAD COVER GASKET, FRONT HUB OIL SEAL, REAR HUB OIL SEAL, AIR CLEANER, CARBON BRUSH SET, BEVEL GEAR, PTO SHAFT SEAL, KING PIN BUSH, DIFF SEALS, and related components

  • Quantity/Value: Not specified; bidders must provide unit pricing for each item in BOQ

  • Delivery terms: 25% quantity flexibility; delivery period aligned to last order date with minimum 30 days extension when required

  • Compliance: Confirm OEM/brand compatibility where specified by Army procurement rules

  • Warranty/Support: Not defined in data; bidders should inquire for post-purchase support expectations

Terms & Conditions

  • Delivery window extends from last delivery order date with minimum 30 days extension

  • Option to increase/decrease quantity up to 25% at contracted rates

  • Bidders to submit OEM authorizations and technical compliance documents

Important Clauses

Payment Terms

Not specified in provided data; verify Army terms during bid submission

Delivery Schedule

Delivery period starts from last date of original delivery order; extended period based on quantity change with minimum 30 days

Penalties/Liquidated Damages

Not specified; bidders should seek clarity on LD and performance bonds during bid process

Bidder Eligibility

  • Proven capability to supply 20 diverse mechanical spare parts for military equipment

  • OEM authorization for key items or authorized distributor status

  • Financial stability to support potential large orders and variations up to 25%

Past Similar Tenders (Historical Results)

5 found

Oil Filter,Fuel Filter,Engine Mounting Pad,Lube Pipe,Gasket Set,Air Filter,Oil Seal,Air Cleaner,Pus

Indian Army

IMPHAL WEST, MANIPUR

Posted: 4 August 2025
Closed: 16 August 2025
GEM

Indian Army Oil & Filter Spare Parts Tender Assam 2025 - IS0/IS 550 Standards, Pre-Bid contact

Indian Army

SONITPUR, ASSAM

Posted: 27 October 2025
Closed: 6 November 2025
GEM

Fuel Pump Assy,Wiper Arm,Hub Bolt Frt,Handle Assy Door Inside,Sealing Kit,Throttle Screw,Oil Filter

Indian Army

PUNE, MAHARASHTRA

Posted: 6 October 2025
Closed: 16 October 2025
GEM

Fuel Feed pump assy,Fan Belt,Engine mounting Pad,Crank shaft oil seal,Complete Gasket set

Indian Army

EAST SIANG, ARUNACHAL PRADESH

Posted: 27 December 2024
Closed: 18 January 2025
GEM

TP SESNOR,STEERING LOCK,GEAR OIL SEAL,TIE ROD END,SPEED SENSOR,SIDE DOOR LOCK,FUEL FILTER,BLOWER MO

Indian Army

KARGIL, JAMMU & KASHMIR

Posted: 21 January 2025
Closed: 11 February 2025
GEM

Bill of Quantities (BOQ) 20 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 FUEL FILTER FUEL FILTER 1 nos sanjay@863 21
2 FAN BELT COGGED FAN BELT COGGED 1 nos sanjay@863 21
3 FUSE BOX FUSE BOX 1 nos sanjay@863 21
4 INDICATOR LAMP INDICATOR LAMP 2 nos sanjay@863 21
5 HYD LIFTING SEAL HYD LIFTING SEAL 2 nos sanjay@863 21
6 REPAIR KIT REPAIR KIT 1 nos sanjay@863 21
7 BEVEL GEAR BEVEL GEAR 1 nos sanjay@863 21
8 TIE ROD ENG TIE ROD ENG 2 nos sanjay@863 21
9 AIR CLEANER AIR CLEANER 1 nos sanjay@863 21
10 CARBON BRUSH SET CARBON BRUSH SET 1 nos sanjay@863 21
11 SEALING KIT WATER PUMP SEALING KIT WATER PUMP 1 nos sanjay@863 21
12 SEALING KIT FOR ROTARY SEALING KIT FOR ROTARY 1 nos sanjay@863 21
13 DOG FOR GEAR BOX DOG FOR GEAR BOX 1 nos sanjay@863 21
14 KING PIN BUSH KING PIN BUSH 4 nos sanjay@863 21
15 BTY BOX BTY BOX 1 nos sanjay@863 21
16 PTO SHAFT SEAL PTO SHAFT SEAL 1 nos sanjay@863 21
17 CYL HEAD GASKET CYL HEAD GASKET 1 nos sanjay@863 21
18 CYL HEAD COVER GASKET CYL HEAD COVER GASKET 1 nos sanjay@863 21
19 FRONT HUB OIL SEAL FRONT HUB OIL SEAL 2 nos sanjay@863 21
20 REAR HUB OIL SEAL REAR HUB OIL SEAL 2 nos sanjay@863 21

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (past performance in similar supply of mechanical spares)

4

Financial statements supporting turnover sufficiency

5

EMD/Security deposit documents (as per Army terms)

6

Technical bid and product compliance certificates

7

OEM/Authorized dealer authorizations for supplied items

8

Any existing certifications relevant to automotive spares

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for the Indian Army procurement in Gurudaspur Punjab 2025

To bid in Gurudaspur, bidders must submit GST, PAN, financials, and experience certificates, plus OEM authorizations. The 25% quantity option allows flex, but ensure pricing for potential increases. Verify delivery timelines tied to last order date and confirm any required standards.

What documents are required for the Indian Army spare parts tender in Punjab

Required documents include GST registration, PAN, experience certificates for similar supply, financial statements, EMD documents, technical bid, OEM authorizations, and any product compliance certificates. Ensure submission aligns with Buyer Added Terms and the 25% option clause.

What is the delivery timeline for quantity changes in this Army tender

Delivery is calculated from the last date of the original delivery order. If quantities increase, the extension is (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend up to the original delivery period.

What items are included in the 20 BoQ line items for Army supply

The BoQ covers FUEL FILTER, FAN BELT COGGED, FUSE BOX, INDICATOR LAMP, SEALING KIT WATER PUMP, CYL HEAD GASKET, AIR CLEANER, CARBON BRUSH SET, PTO SHAFT SEAL and related components, with no explicit unit counts listed in the data.

What are the key eligibility criteria for the Punjab Army tender

Key criteria include demonstrated capability to supply diverse mechanical parts, possession of OEM authorizations or dealer status, and financial stability to handle orders with up to 25% quantity variation. Ensure compliance with Army terms and documentation accuracy.

How to ensure compliance with Army delivery and payment terms

Submit item-wise pricing for all 20 line items, provide OEM certificates, and align with the 25% quantity option. Confirm delivery timelines per last order date and clarify payment terms during bid submission, as these are not detailed in the data.

What standards or certifications are required for Indian Army spare parts

The tender data does not specify standards; bidders should obtain OEM certifications and be ready to comply with Army procurement standards and any platform-specific requirements. Confirm ISI/ISO where applicable through OEM guidance and pre-bid queries.

When is the bid submission deadline for this Gurudaspur procurement

Not disclosed in the data. Bidders should monitor official notices and submit all mandatory documents, including EMD and technical bids, aligned with Army Buyer Added Terms and OEM authorizations to participate.