Custom Bid for Services - Hostel Cum Mess Service
Central Institute Of Plastics Engineering And Technology (cipet)
LUCKNOW, UTTAR PRADESH
Posted:
2 June 2025
Closed:
18 August 2025
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Indian Army Telephone Services Tender Hostels for Students and Parents 2025 – SIM/Internet, 25% Quantity Flex, EMD ₹18,000
Bid Publish Date
09-Dec-2025, 9:14 pm
Bid End Date
20-Dec-2025, 10:00 am
EMD
₹18,000
Value
₹6,00,000
Progress
Issue09-Dec-2025, 9:14 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Mandatory in-person prebid meeting (no virtual meetings).
- • No separate installation cost charged to the client.
- • Vendor bears responsibility for providing SIM and Internet connectivity.
- • Billing is on actual usage per cadet, on a monthly basis.
- • Excess settlement option allows additional charges up to a capped percentage with supporting documents.
- • Contract quantity or duration can be adjusted up to 25% before/after issue.
Categories
3
Tender Overview
The Indian Army (Department of Military Affairs) invites bids for Telephone Services including SIM Card/Internet-based audio and video call services at hostels for students and parents. Estimated value is ₹6,00,000, with an EMD of ₹18,000. Location details are not specified. The contract allows a 25% quantity or duration adjustment pre- and post-issue, with bidders agreeing to revised terms. Unique prebid qualification requires attendance at a mandatory in-person meeting. The scope emphasizes provisioning SIM/Internet without separate installation charges and monthly billing based on actual usage by each cadet.
Technical Specifications & Requirements
- Service: Telephone services with SIM cards and internet-based audio/video calls for hostel use.
- Billing model: Billing as per actual usage post monthly cycle, by each cadet.
- Deployment responsibility: Vendor must provide SIM/Internet; no separate installation cost charged.
- Delivery/activation: Notified upon contract award; delivery tied to usage at cadet facilities.
- Compliance: No specific technical standards listed in the tender data. Emphasis on service availability and usage-based billing rather than hardware specs.
- Excess settlement: Optional extra charges allowed up to a defined percentage of item-level value with documentary support. The overall invoice must stay within approved excess limits.
- Prebid: Mandatory in-person meeting; virtual meetings not allowed.
Terms, Conditions & Eligibility
- EMD: ₹18,000 to be submitted with bid.
- Quantity/duration: Option to increase/decrease up to 25% at contract issue; post-issue adjustments capped at 25%.
- Installation cost: Not charged separately.
- Billing: Based on actual usage, month-wise, per cadet.
- Documentation: Vendors must provide evidence of eligibility and adherence to statutory requirements; OEM authorizations may be required for SIM/Internet provisioning.
- Special clause: Applicants must ensure service provisioning without separate installation charges and meet mandatory prebid criteria.
Key Specifications
-
Service type: Telephone services with SIM cards and internet-based audio/video call capabilities
-
Estimated value: ₹6,00,000
-
EMD amount: ₹18,000
-
Billing basis: Post-usage billing per cadet
-
Installation charges: Not applicable/Not charged separately
-
Quantity adjustment: ±25% at bid/contract issuance
Terms & Conditions
-
Mandatory in-person prebid meeting; no virtual attendance.
-
Billing based on actual cadet usage; monthly invoices.
-
25% quantity/duration adjustment allowed before and after contract award.
Important Clauses
Payment Terms
Billing as per actual usage, monthly; no separate installation charges.
Delivery Schedule
Activation aligned to contract award; provisioning of SIM/Internet by vendor.
Penalties/Liquidated Damages
Not specified in data; ensure adherence to service levels per cadet usage.
Bidder Eligibility
-
Proven experience in providing telecom/mobile/internet services to educational or residential facilities
-
Financial capacity to manage a ₹6,00,000 project and maintain EMD
-
Ability to provide in-person prebid attendance and furnish required documentation
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Historical Data
Required Documents
1
GST certificate
2
Permanent Account Number (PAN) card
3
Experience certificates of similar telecom/service contracts
4
Financial statements or turnover proof
5
EMD deposit slip (₹18,000)
6
Technical bid documents demonstrating service capability
7
OEM authorization or vendor credentials for SIM/Internet provisioning
Frequently Asked Questions
How to bid for Indian Army telecom services tender in 2025?
To bid, submit the EMD of ₹18,000 along with GST and PAN, prove telecom provisioning capability, attend the mandatory in-person prebid meeting, and provide monthly usage billing capability for cadets. Ensure you meet procurement terms and supply SIM/Internet without installation charges.
What documents are required for hostels SIM tender submission 2025?
Required documents include GST certificate, PAN card, experience certificates for similar contracts, financial statements, EMD submission proof, technical bid documents, and OEM authorizations for SIM/Internet provisioning. Ensure all documents are current and verifiable.
What are the billing terms for cadet usage in this tender?
Billing is post-usage, monthly, itemized per cadet. There is no separate installation charge. Ensure your invoicing system captures cadet-wise usage and aligns with monthly cycles for accurate settlement.
What is the compliance requirement for prebid meeting for telecom tender?
A mandatory in-person prebid meeting is required; virtual meetings are not allowed. Prepare technical capability proofs and be ready to discuss SIM/Internet provisioning scope and billing processes during the session.
What is the allowed quantity adjustment in this contract?
The contract permits up to a 25% increase or decrease in quantity or duration both before and after contract issuance, requiring acceptance of revised terms by bidders if triggered.
What constitutes the EMD and how is it submitted for this tender?
The EMD is ₹18,000. Submit via bank demand draft or online mode as per tender instructions, with bid submission including EMD documentation clearly showing payment reference.
Are there any installation charges or setup fees for SIM provisioning?
No, the tender specifies that installation charges are not applicable; the vendor must provision SIM and Internet without separate setup costs and justify ongoing service delivery.
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GeM-Bidding-8667466.pdf
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Scope Of Work Document
SCOPE_OF_WORK
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GEM General Terms and Conditions Document
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GeM-Bidding-8667466.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
