GEM

Indian Army Haridwar Office Supplies Tender 2025 - A4 Paper, Dak Folder, Pen, DVD RW ISO/IS 550

Bid Publish Date

05-Dec-2025, 7:34 pm

Bid End Date

19-Dec-2025, 8:00 pm

Location

HARIDWAR , UTTARAKHAND

Progress

Issue05-Dec-2025, 7:34 pm
AwardPending
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Quantity

1452

Category

Daw

Bid Type

Two Packet Bid

Categories 14

AGITATORS SUPPLY OF TOWEL DIARY COPIER PAPER CRESTED WARE TOWEL BARITONE HORNS CROCKERY ITEM JAGGERY CUTTER PEN TURBINE PUMPS STAPLER BONE CHINA

Tender Overview

Organisation: Indian Army, Department of Military Affairs, Haridwar, Uttarakhand. Procurement focuses on office supplies and related items across 45 line items including A4 paper, Dak folders, Brief cases, Pilot V10 pens, Jaggery, A3/A4 paper, and miscellaneous consumables. Estimated value and exact quantities are not disclosed; however, the contract encompasses supply to multiple consignees within the specified location, with a potential 25% quantity variation. A mandatory pre-bid meeting and site visit are required, highlighting the importance of on-the-ground assessment and OEM authorizations. A notable differentiator is the option clause allowing quantity/period adjustments at contracted rates, plus the requirement for on-site service centers and dedicated service support. This tender is aimed at ensuring uninterrupted consumables flow for Army offices in Haridwar.

Technical Specifications & Requirements

  • No vendor-supplied technical specifications are provided in the tender data. The BOQ lists 45 items with no explicit quantities or units. The buyer emphasizes pre-bid interaction on 13 Dec 2025 at 09:00 h and a site visit certificate signed by the Project Officer for technical evaluation. Additional clauses include mandatory OEM authorization, past three-year regional experience, and establishment of service centers within 30 days of award. The tender requires pre-sample approval by competent authority and on-site validation before bid opening.
  • Key compliance expectations cover OEM authorization, local service center reach, and dedicated service support channels. The option clause permits up to 25% quantity change during contract execution, with delivery time adjustments calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days.

Terms, Conditions & Eligibility

  • Option Clause: 25% quantity increase/decrease at contract rates; delivery extension rules defined.
  • Service & Support: Functional state service centers in each consignee state; 30-day Centre establishment if not existing; documentary evidence required for payment release.
  • Pre-bid & Site Visit: Mandatory pre-bid interaction on 13 Dec 2025; site visit certificate required for technical evaluation. Failure to attend results in disqualification.
  • OEM Authorization & Past Experience: OEM authorization for all items; past three-year regional experience; local service center details mandatory.
  • Delivery & Payment: Delivery period aligned with original/delivered orders; payment terms contingent on evidence of service capability and compliance.

Terms & Conditions

  • Option Clause allows 25% quantity variation at contract rates

  • Mandatory pre-bid interaction and site visit on 13 Dec 2025

  • OEM authorization required for all items and 3-year regional experience

Important Clauses

Payment Terms

Payment release contingent on submission of documentary evidence and functional service centre; not detailed in data

Delivery Schedule

Delivery period aligned with original delivery order; additional time based on (additional/original) × original period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated in the provided terms; implied adherence to standard government procurement remedies

Bidder Eligibility

  • Must have OEM authorization for all listed items

  • Demonstrate past experience of last 3 years in the same item category within the region

  • Must establish or show functional service center within 30 days of contract award

Past Similar Tenders (Historical Results)

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Bill of Quantities (BOQ) 45 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 A4 Paper A4 Paper 20 box oic@auto 15
2 FS Paper FS Paper 10 box oic@auto 15
3 Dak Folder Dak Folder 15 nos oic@auto 15
4 Brief Case Brief Case 1 nos oic@auto 15
5 CD Writer CD Writer 1 nos oic@auto 15
6 Calling Bell Calling Bell 2 nos oic@auto 15
7 Small Cell for Calling Bell Small Cell for Calling Bell 4 nos oic@auto 15
8 Pilot V10 Pen Blue Pilot V10 Pen Blue 1 pkt oic@auto 15
9 Kangaro Stapler Pin Kangaro Stapler Pin 5 pkt oic@auto 15
10 Paper Cutter A4 Size Paper Cutter A4 Size 1 nos oic@auto 15
11 Garbage Bags Garbage Bags 2 pkt oic@auto 15
12 All Out Refill All Out Refill 10 nos oic@auto 15
13 Odonil Odonil 2 pkt oic@auto 15
14 Napkin Napkin 9 pkt oic@auto 15
15 Milton 750 ml Milton 750 ml 1 nos oic@auto 15
16 Hand Towel Hand Towel 2 nos oic@auto 15
17 DVD RW DVD RW 15 nos oic@auto 15
18 Asha Card Asha Card 200 nos oic@auto 15
19 Sign Pen Sign Pen 10 nos oic@auto 15
20 Lighter Lighter 1 nos oic@auto 15
21 Lock Lock 5 nos oic@auto 15
22 Air Bathroom Fragnance Air Bathroom Fragnance 2 nos oic@auto 15
23 Slipper Size No 10 Slipper Size No 10 1 nos oic@auto 15
24 DO Pad Col Records Small DO Pad Col Records Small 500 nos oic@auto 15
25 DO Pad Col Records A4 Size DO Pad Col Records A4 Size 500 nos oic@auto 15
26 Pilot V10 Pen Green Pilot V10 Pen Green 2 pkt oic@auto 15
27 Odonil Odonil 5 nos oic@auto 15
28 Room Freshner Room Freshner 14 nos oic@auto 15
29 Room Freshner Liquid Room Freshner Liquid 5 nos oic@auto 15
30 Garbage Bags Garbage Bags 4 pkt oic@auto 15
31 Dusting Cloth Orange Dusting Cloth Orange 1 pkt oic@auto 15
32 Use and Through Pen Use and Through Pen 2 pkt oic@auto 15
33 Diary Diary 2 nos oic@auto 15
34 Godrej Air Violet Valley Godrej Air Violet Valley 1 nos oic@auto 15
35 Air Bathroom Pkt Air Bathroom Pkt 4 pkt oic@auto 15
36 Pencil Cell AA Pencil Cell AA 6 nos oic@auto 15
37 Daw Daw 20 nos oic@auto 15
38 Bone China Bowl Bone China Bowl 50 nos oic@auto 15
39 RO Motor Repair RO Motor Repair 1 job oic@auto 15
40 Fridge Repair Fridge Repair 1 job oic@auto 15
41 HP Laserjet Cartridge 335X HP Laserjet Cartridge 335X 1 nos oic@auto 15
42 A3 Paper A3 Paper 2 ream oic@auto 15
44 Pilot V10 Red Pilot V10 Red 2 pkt oic@auto 15
45 Jaggery Jaggery 8 kg oic@auto 15
46 Termite Liquid 500 Ml Termite Liquid 500 Ml 1 btl oic@auto 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates covering last 3 years in the region

4

Financial statements / turnover certificates

5

EMD/Security deposit documentation (as applicable)

6

Technical bid documents and manufacturer/original equipment manufacturer (OEM) authorizations

7

Functional Service Centre establishment proof or plan (within 30 days of award)

8

Pre-bid interaction attendance certificate (site visit certificate signed by Project Officer)

Frequently Asked Questions

Key insights about UTTARAKHAND tender market

How to participate in Haridwar Army office supplies tender 2025?

Bidders must submit GST, PAN, financials, and experience certificates, plus OEM authorizations for all items. Attend mandatory pre-bid on 13 Dec 2025 and secure a site-visit certificate. Ensure a functional service center in Uttarakhand and comply with the 25% quantity option and delivery timeline rules.

What documents are required for Army Haridwar tender 2025?

Required documents include GST certificate, PAN card, last 3 years' regional experience certificates, financial statements, EMD documentation, OEM authorizations, and proof of a functional service center or plan to establish within 30 days of award.

What are the delivery terms for Army Haridwar supplies 2025?

Delivery period follows the original order; if quantities increase, additional time equals (additional/original) × original period, minimum 30 days. The buyer may extend to the original delivery period. Service center readiness and on-time delivery are critical for payment release.

How to obtain OEM authorization for Army item supply in Haridwar?

Provide official OEM authorization documents for each item listed (e.g., A4 paper, Dak folders, pens). The authorization must cover the entire 45-item catalog and be valid at contract award. Without OEM authorization, bid qualification may be jeopardized.

When is the mandatory pre-bid and site visit for 2025 Army tender in Haridwar?

Pre-bid interaction and site visit are on 13 Dec 2025 at 09:00 h. Attendance is mandatory; bids without the site visit certificate signed by the Project Officer will be disqualified at technical evaluation.

What is the 25% option clause in this Army Haridwar tender?

The purchaser may increase or decrease bid quantity up to 25% at contracted rates. Delivery time adjusts proportionally using the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What items are included under the 45 BOQ items for Haridwar Army tender?

The BOQ covers 45 office and consumable items including A4/A3 paper, Dak folders, file accessories, pens (Pilot V10), room deodorizers, and related stationery; however, exact quantities per item are not specified in the available data.

What service support is required for Army Haridwar supplies 2025?

Bidders must provide dedicated toll-free service support and establish a functional service center in the consignee state or demonstrate readiness within 30 days of award; payment is released after proof of service capability submission.