GEM

Bharat Petroleum Corporation Ltd STF AAQMS Non-Comprehensive AMC Tender 3-Year Instrumentation Maintenance 2025

Bid Publish Date

27-Nov-2025, 8:57 am

Bid End Date

17-Dec-2025, 2:00 pm

Location

ERNAKULAM , KERALA

Progress

Issue27-Nov-2025, 8:57 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • BPCL STF AAQMS non-comprehensive AMC for 3 years across BPCL sites
  • • Quantity/duration adjustment up to 25% at contract issue and during execution
  • • Excess settlement mechanism allowing additional charges with required supporting documents
  • • 75% RA bill payment within 15 days; balance within 30 days after detailed scrutiny
  • • GCC applicable; security deposits and LD not specified as applicable
  • • Engineer-in-Charge: Mr. Elavarasan R; contact details provided for clarifications
  • • No BOQ items listed; indicates service-centric AMC with site-specific needs
  • • Quotation validity: 120 days; contract period: three years

Categories 2

OTHER SERVICE SERVICES

Tender Overview

Bharat Petroleum Corporation Ltd invites bids for a non-comprehensive AMC of STF AAQMS for three years across BPCL sites. The contract term is three years with an online quotation validity of 120 days. The scope centers on instrumentation maintenance services for the STF AAQMS system, with a potential quantity/duration adjustment window of up to 25% at contract issuance and during execution. The engagement includes GCC applicability, and a payment regime where 75% of RA bills are paid within 15 calendar days of certified receipt, while the balance is released within 30 days after detailed scrutiny. The BOQ shows no itemized entries, indicating a service-centric engagement likely driven by site-specific maintenance needs. The dedicated engineer-in-charge is Mr. ELAVARASAN R, contactable at [email protected] and 8811021704. The procurement emphasizes clear invoice documentation for potential “excess settlement” charges and adherence to contractual modifications. This tender presents BPCL’s instrumented maintenance demand for STF AAQMS, with emphasis on timely service delivery, compliance, and transparent billing. Location details are not specified in the data, suggesting nationwide BPCL site applicability. Ensure readiness to supply technical maintenance capabilities and documentation consistent with service AMC norms.

Technical Specifications & Requirements

  • Product/Service: Non-Comprehensive AMC for STF AAQMS (Air Quality Monitoring System) instrumentation maintenance
  • Contract Period: Three years; quotation valid for 120 days; potential scope adjustments up to 25% during issue and execution
  • Standards/Documentation: GCC applicable; explicit requirement for EIC-certified RA bill withEngineer-in-Charge approval; excess settlement mechanism allows add-on charges up to a defined percentage, with supporting documents
  • Payment Terms: 75% of running account bill paid within 15 days of receipt; balance paid within 30 days after detailed scrutiny; no LD/SD mentioned
  • Engineer-in-Charge: Mr. ELAVARASAN R; contact details provided for clarifications
  • Location: BPCL sites (nationwide) implied by lack of city/state data; no BOQ items present
  • BOQ: No itemized entries; service-level maintenance scope inferred from AMC
  • Validity: Quotation validity 120 days; contract delivery aligned with BPCL operations
  • Excess Settlement: Optional charging mechanism; mandatory documentation required to claim charges

Terms, Conditions & Eligibility

  • EMD/Security Deposit: Not applicable per terms; GCC is applicable
  • Contractual Adjustments: Quantity/duration may be increased up to 25% at contract issue and during execution
  • Payment Milestones: 75% RA bill within 15 days of EIC-certified receipt; remaining 30 days post detailed scrutiny
  • Warranty/Defects: Not applicable; no DL/LD penalties specified
  • Engineer-in-Charge: Must coordinate with Mr. ELAVARASAN R; provide timely technical support and documentation
  • Excess Settlement: Invoices may include additional charges up to the specified percentage with supporting documents
  • Tender Validity: Quotations valid for 120 days from due date; platform-based submission per BPCL terms
  • Documentation: Ensure compliance with BPCL T&Cs; prepare service records, RA bill certifications, and invoicing details for audit

Key Specifications

  • STF AAQMS maintenance services

  • Three-year AMC term with 120-day quotation validity

  • 25% adjustable quantity/duration window

  • 75% RA bill payment within 15 days; balance within 30 days

  • Excess settlement with required supporting documents

  • GCC applicable; no security deposit or LD penalties clearly defined

Terms & Conditions

  • Contract duration: three years with potential 25% scope change

  • Payment terms: 75% in 15 days, balance in 30 days

  • Excess settlement charges allowed with documentation

Important Clauses

Payment Terms

75% of the Running Account bill to be released within 15 calendar days of receipt and EIC certification; remaining balance released within 30 days after detailed scrutiny.

Delivery Schedule

Service delivery aligned to BPCL site maintenance windows; no specific daily deliverables listed; requires timely RA bill processing.

Penalties/Liquidated Damages

Liquidated damages not applicable per terms; no LD clause specified in the tender data.

Bidder Eligibility

  • Experience in AMC for instrumentation or AAQMS/air quality monitoring systems

  • Demonstrated financial capability to support a three-year service contract

  • Compliance with GCC terms and BPCL supplier prerequisites

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar AMC of AAQMS/Instrumentation

4

Financial statements and turnover proof for last 2-3 years

5

RA bill templates and prior certification documents

6

Technical bid demonstrating AMC capabilities and service response times

7

OEM authorizations or service partner agreements (if applicable)

8

Any statutory compliance certificates required by BPCL

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for BPCL STF AAQMS AMC tender in 2025?

Bidders must submit GST, PAN, and experience certificates for AAQMS maintenance. Provide financial statements, technical bid detailing AMC capabilities, and OEM authorizations if applicable. Ensure quotation validity of 120 days and readiness to handle three-year service delivery with BPCL GCC compliance.

What documents are required for BPCL STF AAQMS AMC bid 2025?

Submit GST certificate, PAN, last 3 years financial statements, experience certificates for similar AMC, RA bill templates, technical bid detailing response times, and OEM authorizations if needed. Include any BPCL-specific forms and certificates requested in the terms.

What are the payment terms for BPCL AMC of STF AAQMS?

BPCL pays 75% of the RA bill within 15 days of receipt and EIC certification; the remaining 25% is paid within 30 days after detailed scrutiny. Ensure RA bills are certified by the Engineer-in-Charge for timely processing.

What is the contract duration and scope change clause for BPCL tender?

The contract is three years with an option to adjust quantity or duration up to 25% at contract issue and during execution. Bidders must accept revised scope without dispute if within the 25% threshold.

What is the excess settlement clause in BPCL STF AAQMS AMC?

Excess settlement permits additional charges up to a specified percentage of the item-level total, including addons, with mandatory supporting documents at invoice time. Total invoiced value must stay within the agreed excess percentage.

Who is the Engineer-in-Charge for BPCL STF AAQMS AMC?

The Engineer-in-Charge is Mr. ELAVARASAN R. Contact at [email protected] and 8811021704 for technical Clarifications, RA bill certification, and maintenance coordination.

Are there any security deposit or LD penalties for BPCL AMC?

As per the terms, Security Deposit and Liquidated Damages are not applicable to this AMC. Ensure compliance with GCC terms and BPCL payment schedules to avoid disputes and ensure smooth execution.

What standards or certifications are required for STF AAQMS maintenance?

The tender specifies GCC applicability; while explicit standards aren’t enumerated, bidders should demonstrate compliance readiness with BPCL’s standard contract and maintenance practices and provide necessary certifications and OEM authorizations where applicable.

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