National Informatics Centre Bullet Camera 5 MP Outdoor Camera 5 MP UPS 1 KVA NIC Procurement 2025

Tender Overview

The National Informatics Centre (NIC), Department of Electronics and Information Technology, invites bids for a multi-product IT and security equipment package including 5 MP bullet and outdoor cameras, UPS 1 KVA, 12 TB HDD storage, 12 U/9 U racks, 1G SFP modules, 65 inch UHD LED displays, 8-port POE network switches, video recorder (NVR), 4K HDMI cables, Cat 6 cables, patch panels, LIU panels, optical patch cables, armored CAT6 cables, and 6 core OFC cables. The project scope covers supply, installation, testing and commissioning (SITC) and requires adherence to a broad hardware bundle with 21 total items. EMD is ₹44,000. Estimated value and precise quantities are not specified in the data. Delivery timelines and exact delivery locations will be governed by the option clause and contract terms. The tender emphasizes post-award service capability with dedicated service centers and toll-free support. The scope also includes standard warranty and penalty mechanisms for timely service.

This procurement, conducted under NIC’s procurement framework, appears to target a consolidated hardware deployment across data-center or CCTV infrastructure environments. A key differentiator is the integrated nature of the bill of quantities (BOQ) spanning cameras, storage, racks, networking, cabling, and display equipment, indicating a turnkey SITC requirement with both hardware and installation services.

Technical Specifications & Requirements

• Hardware bundle includes: Bullet Camera 5 MP, Outdoor Camera 5 MP, UPS 1 KVA, 12 TB HDD Storage, 12 U Rack and 9 U Rack, 1G SFP Modules, 65 Inch UHD LED Display, Network Switch 8 Port POE, NVR, 15 m 4K HDMI Cable, Cat 6 Patch Cord 1 m, Loaded Patch Panel, 6 port Loaded LIU, Optical Patch Cables, PVC Conduit with Accessories 25mm, UTP Cat 6 Cables (1m, 2m, 3m), Cat 6 Armoured Cable Complete, and 6 Core SM Armoured OFC Cable.
• Scope: Supply, Installation, Testing and Commissioning (SITC) of listed items.
• Standards/Compliance: Not specified in the data; bidders should demonstrate OEM authorization and standards compliance during technical bid.
• Delivery/Installation: Option clause allows quantity variation up to ±25%; minimum additional delivery time 30 days. Delivery period aligns with last date of original delivery order; escalation follows option clause.
• Warranty/Support: Warranty management with triage, 3-day service/rectification window; penalties of 0.5% of unit price per week for delays, up to a cap of 10% of total contract value; post-penalty rights to procure from alternatives with PBG forfeiture.
• Service Centers: Functional service center in each consignee state; if absent, to be established within 30 days of award; payment contingent on documentary evidence of service capability.
• Support: Dedicated toll-free service line and escalation matrix required.

Terms, Conditions & Eligibility

• EMD: ₹44,000 (as specified in tender data).
• Delivery Terms: Compliance with option clause; delivery period linked to last delivery order date; extended delivery times calculated per formula with a minimum of 30 days.
• Payment Terms: Not explicitly stated; availability of service centers and SITC scope imply standard milestone-based payment on SITC completion.
• Experience/Qualifications: OEM authorization and ability to establish local service center within 30 days post-award; documented service support capabilities.
• Penalties/Performance: 0.5% per week late rectification; cap 10% of contract value; possible replacement sourcing with PBG forfeiture.
• Documentation: Bidders must demonstrate SITC capability, provide service escalation matrix, and confirm presence of dedicated service support.
• Warranty: 3-day rectification window described; extended warranty terms not explicitly provided.
• Option Clause: Quantity variation ±25% and adjustment of delivery times accordingly.