GEM

Indian Army Automotive Spare Parts Tender Leh Jammu & Kashmir 2025 ISO 9001 Service Centre Requirement

Bid Publish Date

22-Nov-2025, 4:33 pm

Bid End Date

02-Dec-2025, 5:00 pm

Value

₹2

Location

LEH LADAKH , JAMMU AND KASHMIR

Progress

Issue22-Nov-2025, 4:33 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

14

Category

Pulling Power Weak

Bid Type

Two Packet Bid

Categories 5

FUEL FILTERS SPORT VEHICLE BUSH PNEUMATIC POWER

Tender Overview

The procurement is issued by the Indian Army under the Department Of Military Affairs for automotive spare parts, including components such as clutch plates, pressure plates, injectors, suspension bushings, and fuel filters, with an estimated value of 2.0 (currency unspecified). The tender covers operations in Leh, Jammu & Kashmir (194101) and requires compliant suppliers to have ISO 9001 certification and established service infrastructure. A notable feature is the option to adjust quantity by up to 25% during contract execution, with delivery timelines linked to the original order, extending per the option clause. Bidders must align invoicing with the consignee’s GSTIN and provide EFT mandate documentation, PAN, and GST details. The tender emphasizes secrecy through a non-disclosure declaration and mandates multiple supplier certifications and documents to participate. The BoQ lists seven items, though individual item data is not disclosed in the provided data. This procurement targets vendors capable of sustaining government supply chains under military procurement constraints, with a focus on warranty support and post-sale service. Unique requirements include the need for a functional service centre in the state of every consignee location and timely establishment within 30 days of contract award. Overall, this tender combines standard government contracting terms with specific service and invoicing prerequisites to ensure compliant, traceable delivery.

Technical Specifications & Requirements

  • Organization: Indian Army, Department Of Military Affairs, Leh, Jammu & Kashmir (194101)
  • Product/Service: Automotive spare parts (e.g., clutch plates, pressure plates, injectors, suspension bush perished, fuel filter dirty) with seven BoQ items (details not disclosed)
  • Standards/Certifications: ISO 9001 certification required for bidder or OEM
  • Delivery & Scope: Option clause allows ±25% quantity change; delivery period begins from last date of original delivery order; extended time calculations apply with minimum 30 days
  • Invoicing/Finance: Invoice in consignee GSTIN; GST invoice scanned copy plus GST portal payment screenshot; EFT mandate required
  • Service & Support: Functional Service Centre in each consignee state; if absent, establish within 30 days of award; payment after documentary evidence of service centre

Terms, Conditions & Eligibility

  • EMD: Amount not disclosed in the data; bidders must note the option clause and quantity adjustments
  • Documents to submit: PAN, GSTIN, Cancelled Cheque, EFT Mandate; Non-disclosure declaration; ISO 9001 certificate; service centre details
  • Delivery terms: Delivery period as per original order; additional time per option clause; minimum 30 days for extra time
  • Payment terms: Invoicing aligned to consignee GSTIN; GST portal payment proof required
  • Warranty/Support: On-site or carry-in warranty service requirements; establish service centre as necessary
  • Compliance: Bidders must upload all certificates and documents sought; non-compliance leads to rejection

Key Specifications

  • ISO 9001 certification required for bidder or OEM

  • Service Centre: Functional in state of each consignee location; establish within 30 days if not existing

  • Option Clause: ±25% quantity adjustment during contract with proportional delivery time

  • Invoicing: GSTIN of consignee; GST invoice; EFT mandate; payment confirmation from GST portal

  • Delivery: Last date of original delivery order; extended period calculations; minimum 30 days for added time

  • BoQ: 7 items listed; exact quantities not disclosed in data

Terms & Conditions

  • EMD amount not disclosed; follow standard bid security if provided

  • ISO 9001 certification mandatory for bidder or OEM

  • Functional service centre required in each consignee state, 30-day establishment window

  • Invoice to be raised in consignee GSTIN with EFT mandate

  • Quantity may shift by up to 25% during and after contract at contracted rates

Important Clauses

Payment Terms

Invoices must reference consignee GSTIN; provide GST portal payment screenshot; EFT mandate required; payment terms align with contract delivery and accepted milestones

Delivery Schedule

Delivery period starts from the last date of original delivery order; option clause may extend time; minimum 30 days added time if original is extended

Penalties/Liquidated Damages

Not explicitly stated in provided data; bidders should review ATC/Corrigendum for LD provisions and performance bonds

Bidder Eligibility

  • ISO 9001 certification by bidder or OEM

  • Functional service centre or plan to establish within 30 days of award in every consignee state

  • Compliant with GSTIN, PAN, and EFT mandate documentation

Past Similar Tenders (Historical Results)

5 found

BEARING STD,PRESSURE PLATE,CLUTCH PLATE,INJECTOR ASSY,BRAKE SHOE,SPARK PLUG

Indian Army

KUPWARA, JAMMU & KASHMIR

Posted: 31 January 2025
Closed: 21 February 2025
GEM

INJECTOR ASSY,ECU,PRESSURE PLATE OLD MODEL,CLUTCH PLATE,SELF STARTER

Indian Army

MATHURA, UTTAR PRADESH

Posted: 20 June 2025
Closed: 11 July 2025
GEM

CLUTCH PLATE,PRESSURE PLATE,FUEL PIPE,FAN BELT,FUEL FEED PUMP

Indian Army

KARGIL, JAMMU & KASHMIR

Posted: 28 June 2025
Closed: 4 August 2025
GEM

Armature assy,Clutch plate,Clutch release bearing,Pressure plate,Self bush set,Fuel cut off solenoi

Indian Army

FARIDKOT, PUNJAB

Posted: 17 April 2025
Closed: 8 May 2025
GEM

Fuel Feed Pump Tata 2.5 Ton,Clutch Plate Assy,Pressure Plate Assy,Clutch Plate Assy,Air Compressor

Indian Army

DARJEELING, WEST BENGAL

Posted: 16 June 2025
Closed: 7 July 2025
GEM

Bill of Quantities (BOQ) 7 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Pulling Power Weak Pulling Power Weak 2 job ao59rr1 15
2 Clutch Plate Worn Out Clutch Plate Worn Out 2 job ao59rr1 15
3 Pressure Plate Worn Out Pressure Plate Worn Out 2 job ao59rr1 15
4 Injector Leaking Injector Leaking 2 job ao59rr1 15
5 Suspension Weak Suspension Weak 2 job ao59rr1 15
6 Bush Perished Bush Perished 2 job ao59rr1 15
7 Fuel Filter Dirty Fuel Filter Dirty 2 job ao59rr1 15

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

PAN Card

2

GSTIN certificate

3

Cancelled Cheque

4

EFT Mandate certified by Bank

5

Non-Disclosure Declaration (bidder letterhead)

6

ISO 9001 certification ( bidder or OEM )

7

Documentation proving existence of Service Centre or plan to establish within 30 days of award

8

GST invoice copy and GST portal payment screenshot

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for Indian Army automotive spare parts tender in Leh?

Bidders must meet ISO 9001, provide PAN, GSTIN, Cancelled Cheque, and EFT Mandate. Ensure a functional service centre in each consignee state or establish within 30 days of award. Include Non-Disclosure Declaration and submit seven BoQ items with complete documentation on time.

What documents are required for army procurement in Leh 2025?

Required documents include PAN Card, GSTIN certificate, Cancelled Cheque, EFT Mandate certified by bank, Non-Disclosure Declaration, ISO 9001 certificate (bidder or OEM), proof of service centre or establishment plan, and GST invoice with payment screenshot.

What standards must suppliers meet for Indian Army tender 2025?

Suppliers must hold ISO 9001 certification; products should align with service centre requirements, and invoicing must follow GST portal processes. The contract allows up to 25% quantity adjustments and requires timely establishment of service support in consignee states.

How does the 25% option clause affect delivery in this tender?

The purchaser may increase or decrease bid quantity up to 25% at contract rates. Delivery time adjusts proportionally based on (additional quantity/original quantity) times the original period, with a minimum of 30 days added, and may extend to the original delivery period.

What are the invoicing requirements for Indian Army supply contracts?

Invoices must be raised in the consignee’s GSTIN, include GSTIN portal payment confirmation, and attach scanned GST invoice. An EFT Mandate must be provided and validated by the bank for timely payments.

When must a service centre be established for consignee locations?

If no functional service centre exists at bidding time, the bidder/OEM must establish one within 30 days of contract award. Payment release is contingent on documentary evidence showing a functional centre.

What is the scope and value of this tender in Leh JK 2025?

The tender targets automotive spare parts with an estimated value of 2.0 (currency unspecified). It includes seven BoQ items; exact quantities are not disclosed in the provided data, but service and warranty terms are emphasized alongside ISO 9001 compliance.

Which items are covered under the BoQ in this army tender?

BoQ lists seven items; specific names and quantities are not disclosed in the available data. Vendors should await complete BoQ details or access the GeM portal for itemized specifications and quantity lines.