GEM

Airport Health Organisation Cochin High End Desktop Computer Tender Kerala 2025 – Make in India Authorization & GST Compliance

Bid Publish Date

03-Nov-2025, 5:07 pm

Bid End Date

06-Nov-2025, 6:00 pm

Bid Opening Date

06-Nov-2025, 6:30 pm

Location

ERNAKULAM , KERALA

Progress

Issue03-Nov-2025, 5:07 pm
AwardPending
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Quantity

2

Bid Type

Single Packet Bid

Tender Overview

Organization: Airport Health Organisation, Cochin (Directorate General Of Health Services) seeks procurement of High End Desktop Computers (Q2) for installation at the Cochin International Airport premises, Nedumbassery, Ernakulam, Kerala 682001. Scope includes delivery and installation at the specified airport address with data sheet verification to prevent mismatches. Emphasis on Make in India authorization and GST-compliant invoicing. Estimated value and item quantity are not disclosed; BOQ shows zero items, indicating a focused, single-model requirement or phased purchase. A key differentiator is the mandatory data sheet alignment and specialized service/support framework with escalation matrices. The tender emphasizes compliance with security and integrity standards for hardware supplied to a government health facility.

Technical Specifications & Requirements

  • Product: High End Desktop Computers (Q2 category) suitable for health services operations at the Airport Health Organization, Cochin.
  • Standards/Certificates: Make in India authorization certificate required; Data Sheet matching with bid; Malicious Code Certificate confirming no embedded malware or data compromise.
  • Invoicing/Tax: Upload of scanned GST invoice and GST portal payment screenshot in GeM portal; mandatory GST documentation.
  • Service & Support: Dedicated toll-free service line and escalation matrix for post-sale support.
  • Delivery/Installation: Actual delivery and installation at Airport Health Organization, Cochin, CHA Building, Cochin International Airport, Nedumbassery; address repeated in terms.
  • Data/Compliance: Upload product data sheet; ensure no unexplained parameter mismatch; malware/damage risk mitigation.

Terms & Eligibility

  • Documentation: Data Sheet, Malicious Code Certificate, GST-compliant invoice proof, OEM/service contact details, and escalation matrix.
  • Delivery Terms: Real-time installation at the airport site; adherence to stated delivery obligations; contract termination rights for non-compliance.
  • Contractual Safeguards: Termination rights if delivery is delayed or terms are violated; liability for malware or IPR infringements.
  • Support: Ongoing service and support with dedicated numbers and escalation process; Make in India authorization must be current and verifiable.

Key Specifications

  • Product/service names and category: High End Desktop Computers (Q2)

  • Delivery/Installation location: Airport Health Organization, Cochin, CHA Building, Nedumbassery, Ernakulam, Kerala

  • EMD/Estimated value: Not disclosed in tender data

  • Standards/Certifications: Make in India authorization; Malicious Code Certificate

  • Data verification: Upload Data Sheet and ensure parameter match with bid

  • Service requirements: Dedicated toll-free support; escalation matrix

Terms & Conditions

  • Make in India authorization certificate must be enclosed

  • GST invoice must be uploaded with GST portal payment screenshot

  • Dedicated service support line and escalation matrix required

  • Actual delivery and installation at Cochin airport site

  • Data Sheet alignment is mandatory; mismatch may lead to rejection

  • Malicious Code Certificate required; no embedded malware or IP infringements

  • Contract termination rights for non-compliance or delayed delivery

Important Clauses

Payment Terms

GST-compliant invoicing with scanned GST invoice and GST portal payment confirmation; no additional details provided

Delivery Schedule

Delivery and installation to Airport Health Organization, Cochin, Nedumbassery; exact date not specified

Penalties/Liquidated Damages

Contract termination for failure to deliver or comply; breaches related to malware or IPR infringements impose liability

Bidder Eligibility

  • Must possess Make in India authorization certificate

  • Must provide GST-compliant invoicing and GST payment proof

  • Must offer dedicated service/support with escalation matrix

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Make in India authorization certificate

4

OEM authorisation (if applicable)

5

Data Sheet of proposed desktops

6

Malicious Code Certificate (embedded malware verification)

7

GST invoice copy and GST portal payment screenshot

8

Technical bid documents and service/escalation contact details

9

Installation address confirmation and delivery schedule

10

Any prior similar-project experience certificates (if required)

Frequently Asked Questions

How to bid for the high end desktop tender in Kerala 2025?

Bidders must submit Make in India authorization, GST registration, PAN, Data Sheet, and Malicious Code Certificate along with OEM authorizations. Ensure GST invoice and GST portal payment screenshot are uploaded in GeM. Provide dedicated service contact and escalation matrix; installation will be at Cochin Airport Health Organisation, Nedumbassery.

What documents are required for the desktop tender in Cochin?

Required documents include GST registration, PAN, Make in India authorization, OEM authorization (if applicable), Data Sheet of proposed desktops, Malicious Code Certificate, GST invoice copy, GST payment screenshot, technical bid, installation address confirmation, and service/escalation details.

What are the technical specifications for the desktop computers in this tender?

Specifications emphasize High End Desktop Computers (Q2) with data sheet alignment; no explicit hardware metrics provided in the data. Bidders must ensure Data Sheet matches bid parameters and provide Malicious Code Certificate; no ISO/IS standards listed beyond Make in India.

What are the payment terms for the Cochin desktop procurement?

Payment terms require GST-compliant invoicing in GeM with GST portal payment evidence. Specific percentages or milestones are not disclosed; contract allows termination for non-delivery or non-compliance after notice.

When is delivery expected for the Cochin installation project?

Delivery/installation is to occur at Airport Health Organization, Cochin, Nedumbassery. The exact delivery date is not disclosed; bidders should plan for completion following contract terms and installation readiness of site facilities.

What is the role of the Malicious Code Certificate in this bid?

The certificate confirms that hardware/software does not contain embedded malicious code that could disrupt functions, damage equipment, or exfiltrate data. Breach can trigger contract breach penalties and potential IPR liability.

What is required for post-sale service and escalation in this tender?

Bidders must provide a dedicated toll-free service line and a documented escalation matrix with contact numbers. This ensures timely support for installation and ongoing maintenance at Cochin Airport Health Organisation.

How does data sheet verification impact bid evaluation in Kerala tender?

Bids with Data Sheets that do not precisely align with proposed hardware will be rejected. Ensure all technical parameters match the bid exactly to pass initial technical scrutiny and avoid disqualification.

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