GEM

Armoured Vehicles Nigam Limited Welding Helmet IS 5983 (Q3) Procurement 2025 HVF India

Bid Publish Date

01-Dec-2025, 4:53 pm

Bid End Date

22-Dec-2025, 10:00 am

Location

TIRUVALLUR , TAMIL NADU

Progress

Issue01-Dec-2025, 4:53 pm
AwardPending
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Quantity

817

Bid Type

Two Packet Bid

Key Highlights

  • • MSE/MII certificate upload in GEM portal with bid submission
  • • Welding helmet must meet IS 5983 (Q3) and align to HVF27 00-00129 drawing
  • • 2-year warranty mandatory for supplied helmets
  • • GEM-based billing; L1 firm must submit invoices within delivery period
  • • E-invoice requirement applies to firms with annual turnover > ₹5 crores
  • • Sample-driven delivery: 15 days to submit advance sample and 15 days for modification list
  • • Advance sample approval process; potential delivery schedule adjustment if delayed
  • • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; MSE/MII certificate critical for eligibility

Categories 10

WELDING TOOL METAL PRODUCTS STEEL FURNITURE ERECTION OF STRUCTURAL TUBE AND FITTING STRUCTURE FABRICATION FABRICATOR WELDING MACHINE PARTS MANUFACTURING SERVICES WELDING HELMET

Tender Overview

Armoured Vehicles Nigam Limited (AVNL) invites bids for the supply of welding helmets compliant with IS 5983 (Q3) to the HVF facility under AVNL. The procurement is limited to the supply of goods, with no BoQ items listed. Key terms include a mandatory advance sample approval within 15 days of award and adherence to the HVF drawing (DRG/SPCN.NO HVF27 00-00129). Bidders must upload MSE/MII certificates, quote per GEM requirements, and ensure 2-year warranty. The ATC emphasizes bill submission through GEM and the option to adjust delivery if sample approval is delayed. The tender references a detailed e-invoicing requirement for firms with annual turnover above ₹5 crores and requests a declaration if turnover falls below that threshold. Location is tied to AVNL HVF proceedings, with the scope strictly defined as the delivery of welding helmets meeting the specified standard.

Technical Specifications & Requirements

  • Product: Welding Helmet as per IS 5983 (Q3), with reference to HVF27 00-00129 drawing
  • Warranty: 2 years on supplied helmets
  • Documentation: Mandatory MSE/MII certificate upload; PAN, GSTIN, and bank details (cancelled cheque, EFT mandate)
  • Sample/Approval: Advance sample due within 15 days of contract award; approval or modification list provided within 15 days; bulk supply per approved sample
  • Delivery & Invoicing: Supply through GEM portal; L1 winner must bill within delivery period; e-invoice required for turnover > ₹5 crores (FY 2019-20 to 2024-25)
  • Scope: Noted as “Only supply of Goods”; no BOQ items listed
  • ATC/Compliance: Follow GEM HVF specifications; ensure DRG/SPCN.NO HVF27 00-00129 alignment

Terms, Conditions & Eligibility

  • EMD/Performance: Not explicitly stated in the available terms; ensure compliance with GEM portal requirements
  • MSE/MII: Upload certificate in GEM portal as part of bidder eligibility
  • Delivery & Payment: Delivery period linked to sample approval; payment process via GEM after supply
  • Warranty/Aftercare: 2-year warranty obligations
  • Invoices: E-invoicing required for L1 with turnover > ₹5 crores; if turnover falls below, submit CA turnover details with invoice
  • Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; OEM authorization if applicable
  • Other: Refer to HVF drawings and PQC/ATC for final compliance

Key Specifications

  • Product/service names: Welding helmet per IS 5983 (Q3)

  • Quantity/scale: Not specified

  • Estimated value/EMD: Not specified

  • Standards: IS 5983 (Q3); HVF drawing HVF27 00-00129

  • Delivery location: AVNL HVF facility

  • Warranty: 2 years

  • Certificate requirements: MSE/MII certificate; GST/PAN/EFT documents

  • Billing: GEM portal; e-invoice for turnover > ₹5 crores

Terms & Conditions

  • Advance sample must be approved within 15 days; bulk supply per approved sample

  • 2-year warranty; advance sample consequences may adjust delivery without LD

  • GEM portal submission with L1 invoice; e-invoice threshold of ₹5 crores; CA turnover if below threshold

Important Clauses

Payment Terms

Billing via GEM portal after supply; e-invoice required for turnover > ₹5 crores; L1 submission with delivery

Delivery Schedule

Advance sample approved within 15 days; delivery period refixed if buyer delays sample approval

Penalties/Liquidated Damages

LD if delivery deviation; reference to major deviations in sample leading to contract termination

Bidder Eligibility

  • Must upload MSE/MII certificate in GEM portal

  • Must quote in accordance with GEM, HVF drawing HVF27 00-00129

  • Must supply with 2-year warranty and compliant with IS 5983 (Q3)

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by Bank

5

MSE/MII certificate (upload in GEM portal)

6

Technical bid documents aligned to IS 5983 (Q3) welding helmet and HVF drawing HVF27 00-00129

7

OEM authorization (if applicable)

8

Financial statements / turnover declarations if required for e-invoice threshold

9

Experience certificates (if any relevant to welding helmets or HVF specifications)

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid on the welding helmet AVNL tender 2025 HVF?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; upload MSE/MII certificate; quote per GEM HVF27 00-00129; provide 2-year warranty; advance sample due within 15 days of award; ensure GEM billing and e-invoice if turnover exceeds ₹5 crores.

What documents are required for AVNL welding helmet procurement?

Required documents include PAN Card, GSTIN, cancelled cheque, EFT mandate, MSE/MII certificate, OEM authorization if applicable, and technical bid aligned with IS 5983 (Q3) and HVF27 00-00129 drawings; a 2-year warranty must be stated.

Which standard applies to welding helmets in this AVNL tender?

Helmets must comply with IS 5983 (Q3); ensure alignment with HVF27 00-00129 drawing; submit certification or test reports proving IS 5983 Q3 compliance as part of the bid.

What is the warranty requirement for AVNL welding helmets?

The contract requires a 2-year warranty on supplied helmets; ensure aftersales support terms are included and can cover defects or performance issues during the warranty period.

When is advance sample submission due in AVNL welding helmet tender?

Advance samples must be submitted within 15 days of contract award; buyer will approve or issue modification lists within 15 days of receiving the sample, else delivery terms may adjust without LD.

Are e-invoices required for AVNL bid submissions?

Yes, firms with annual turnover above ₹5 crores in FY 2019-20 to 2024-25 must include e-invoices with GEM bills; if turnover falls below, provide CA turnover details with the invoice.

What is the scope of supply for the AVNL helmet tender?

Scope is strictly Only supply of Goods; no BoQ items are listed; bidder must supply welding helmets per IS 5983 (Q3) and HVF drawing HVF27 00-00129.

How to ensure GEM portal compliance for this AVNL procurement?

Submit all required DOCs (PAN, GSTIN, cancelled cheque, EFT mandate, MSE/MII), quote per GEM HVF specification, and bill through GEM within the delivery period; ensure e-invoice where applicable.