GEM

Kharupetia College Library Facility Management & 15 kVA Off-Grid Solar Power Plant Procurement Assam 2025

Bid Publish Date

12-Dec-2025, 1:16 pm

Bid End Date

22-Dec-2025, 5:00 pm

Location

DARRANG , ASSAM

Progress

Issue12-Dec-2025, 1:16 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Organization: Kharupetia College, Higher Education Department, Assam
  • • Procurement: Facility Management Services - Lump Sum; Library scope
  • • Project element: Design, Supply, Installation, Testing & Commissioning of 15 kVA Off-Grid Solar Power Plant with Battery Backup
  • • Consumables: Provided by service provider and included in contract cost
  • • Contract flexibility: Quantity/duration can change up to 25% at award and post-award
  • • Excess settlement: potential for additional charges up to a defined percentage with documentation
  • • BOQ: Not populated (0 items), implies lump-sum contract structure
  • • Brand/standards: Not specified in available data; no explicit standards mentioned
  • • Submission: Requires typical bid documents (GST, PAN, experience, EMD) as common practice

Categories 16

BATTERY SERVICES ARNO STARTING CONTACTOR FACILITY MANAGEMENT POWER POWER PLANT POWER PROJECT WATER LEVEL RECORDER GLUCOMETER APFC PANEL FIRE ALARM PANEL SYRINGE PUMPS OTHER SERVICE FUME HOODS TERMINAL COMPLEX REAL ESTATE SERVICE

Tender Overview

Kharupetia College under the Higher Education Department, Assam seeks Facility Management Services (Lump Sum) for the library and the design, supply, installation, testing & commissioning of a 15 kVA Off-Grid Solar Power Plant with Battery Backup System. Consumables are to be provided by the service provider and included in the contract cost. The BOQ contains 0 items, indicating a lump-sum scope. The tender implies a single-site library facility with solar power integration, aimed at ensuring uninterrupted power. Key differentiator lies in the combination of facility management with a solar plant installation in a government education context.

Technical Specifications & Requirements

  • Project category includes: Library facility management and solar power plant (15 kVA off-grid) with battery backup.
  • Contract type: Lump Sum with consumables included in the contract price.
  • Scope elements: Design, Supply, Installation, Testing & Commissioning (DSIT&C), plus ongoing consumables by the service provider.
  • No BOQ items present; no explicit standard or brand requirements stated in available data.
  • The tender terms permit contract quantity/duration adjustments up to 25% at issue time, with post-award adjustments allowed under the same cap.
  • Additional charges under “excess settlement” may be claimed up to a defined percentage of the item-level value, requiring supporting documentation.

Terms, Conditions & Eligibility

  • Quantity/duration adjustment: up to 25% at contract issue, with post-award adjustments permitted within the same cap.
  • Excess settlement option: additional charges up to a specified percentage of item-level total value are allowed, subject to declared applicability and required supporting documents.
  • BOQ shows 0 items, indicating a lump-sum procurement structure; no explicit delivery timelines or payment milestones are detailed in available data.

Key Specifications

  • Project: 15 kVA Off-Grid Solar Power Plant with Battery Backup System for library facility

  • Contract type: Lump Sum with consumables included

  • Scope: Design, Supply, Installation, Testing & Commissioning

  • Delivery/installation site: Assam (Kharupetia College) — location not further specified

  • Standards/ Certifications: Not explicitly stated in data; no IS/ISO numbers provided

  • BOQ: 0 items; indicates flat lump-sum pricing rather than itemized quantities

  • Flexibility: 25% allowance for quantity or duration changes at/after contract issue

  • Excess charges: Optional addition to invoices up to a defined percentage with documentation

Terms & Conditions

  • Up to 25% quantity/duration adjustment allowed at contract issue and post-award

  • Excess settlement permits additional charges up to a defined percentage with required documents

  • Consumables included in contract cost; DSIT&C of 15 kVA solar system

Important Clauses

Flexibility in Contract Scope

The buyer may increase or decrease contract quantity or duration by up to 25% at the time of contract issuance and is bound to the revised values post-award.

Excess Settlement

Service providers may claim additional charges up to a specified percentage of the item-level total value, with mandatory supporting documents; total invoiced amount must stay within the specified excess percentage.

Bidder Eligibility

  • Experience in DSIT&C of solar power systems or facility management projects

  • Financial viability evidenced by recent financial statements

  • Ability to supply consumables included within lump-sum contract

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar solar power or facility management projects

4

Financial statements (e.g., last 1-3 years)

5

EMD documentation (as applicable by local guidelines)

6

Technical bid documents demonstrating DSIT&C capability

7

OEM authorizations or resellers’ authorization (if applicable)

8

Any licenses or certifications relevant to solar installations

9

Company profile and contact information

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for the library solar plant tender in Assam 2025?

Bidders must prepare standard documents (GST, PAN, experience records, financials) and provide DSIT&C capability proof for a 15 kVA off-grid solar plant with battery backup. The contract is lump-sum with consumables included; ensure readiness for a 25% quantity/duration adjustment, and include any required OEM authorizations.

What documents are required for the Assam library facility management tender?

Submit GST certificate, PAN card, prior project experience certificates, latest financial statements, EMD documentation, technical bid detailing DSIT&C capabilities, and OEM authorizations if applicable. Include a company profile and contact details for verification.

What are the technical components of the 15 kVA solar plant to be installed?

The plant must be an Off-Grid Solar Power Plant with a Battery Backup System capable of supporting library loads. DSIT&C scope implies integration, testing, and commissioning, with consumables supplied by the contractor as part of the lump-sum price; explicit standards are not listed in data.

When is the delivery timeline and payment terms for this Assam tender?

Detailed delivery timelines and payment terms are not specified in the available data. Expect standard government practice to be clarified in the ATC/PO; bidders should seek explicit timelines, milestones, and payment methods during bid clarification.

What is the eligibility criterion for turnover or experience for this library project?

Data does not specify exact turnover or years of experience. Competitors should demonstrate relevant experience in solar DSIT&C projects or facility management for educational institutions, along with financial statements showing stability.

Are there any brand or certification requirements for the 15 kVA system?

No explicit brand or certification requirements are listed in the available data. Bidders should prepare to comply with standard solar installation practices and supply OEM authorizations if required by future ATCs, and be ready to show service capabilities.

What is included in the lump-sum contract for consumables in this tender?

Consumables are included in the contract cost, meaning the bidder must cover ongoing consumables necessary for operation over the contract period. Exact consumable list is not provided; bidders should request ATC clarifications for itemized consumables and lifecycle costs.

What is the scope of DSIT&C for the 15 kVA solar project in this procurement?

DSIT&C covers the design, procurement, installation, testing, and commissioning of the off-grid solar plant with battery backup, integrated with the college library facility. The contract also requires provisioning of consumables and ensuring uninterrupted power supply upon completion.

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