GEM

HPCL Custom Bid for Services: POL TT Gantry, Housekeeping & Maint Serv Maharashtra 2025

Bid Publish Date

24-Dec-2025, 3:42 pm

Bid End Date

03-Jan-2026, 4:00 pm

EMD

₹2,32,000

Location

CUDDAPAH , ANDHRA PRADESH

Progress

Issue24-Dec-2025, 3:42 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 2

SERVICES HOSPITALITY RELATED SERVICES

Tender Overview

Hindustan Petroleum Corporation Ltd invites a bidders’ tender for POL TT GANTRY, HOUSEKEEPING AND MAINTENANCE SERVICES. The engagement requires a lump-sum price inclusive of GST and an EMD of ₹232,000. Location details are not disclosed in the synopsis, but the scope covers on-site housekeeping, gantry maintenance, and related service tasks. The tender emphasizes strict adherence to tender attachments, with a mandatory GST declaration and an integrity pact. A 25% quantity/duration flex clause is allowed before contract issuance and again after award, ensuring responsive adjustments. Bidders must upload prescribed documents and comply with HPCL’s terms, which supersede generic conditions. This opportunity is positioned under HPCL’s services category, with a clear focus on reliability, prompt delivery, and compliance with contractual terms. Unique aspects include the mandatory format adherence for BGs and the explicit termination grounds for non-compliance, delivery failure, or insolvency.

Technical Specifications & Requirements

  • EMD amount: ₹232,000; provide as part of bid documentation
  • Contract type: Lump-sum value including GST for services
  • Scope elements: POL TT Gantry operations, housekeeping services, and maintenance; on-site execution
  • ATC/terms: HPCL terms prevail; bid submission must include GST declaration and integrity pact; bidders must accept GTC
  • Delivery/term flexibility: Option to adjust quantity or duration up to 25% pre- and post-contract issuance
  • BG/format compliance: Use tender-attached formats for BGs; GeM eBG not accepted
  • Bill of quantities: No BOQ items specified
  • Payment terms: Not explicitly listed; payments tied to contract terms and delivery
  • Contract termination: Buyer may terminate for non-compliance, delivery failure, or insolvency
  • Documentation: Upload required organization details, GST declaration, GTC acceptance, delisting undertaking, integrity pact, conciliation clause

Terms, Conditions & Eligibility

  • EMD: ₹232,000
  • GST declaration required; HPCL GST compliance
  • Acceptance of GTC and integrity pact mandatory
  • Delisting declaration undertaking required
  • Tender format compliance for bid bonds and BGs; GeM eBG not acceptable
  • Delivery risk provisions: termination for non-delivery or delay
  • Contractual supersession: HPCL terms prevail over buyer-added terms
  • Documents to submit: Bidder organization details, GST declaration, GTC acceptance, delisting undertaking, integrity pact, conciliation clause
  • No BOQ items; scope is service-based; ensure experience in related maintenance services

Key Specifications

  • EMD amount: ₹232,000

  • Contract type: Lump-sum value including GST

  • Scope: POL TT Gantry, housekeeping and maintenance services

  • Delivery flexibility: up to 25% quantity/duration adjustability

  • Documentation: GST declaration, integrity pact, delisting undertaking, specific BG formats

  • Payment terms: Not explicitly stated; subject to HPCL contract terms

  • BG format: Must follow tender attachments; GeM eBG not accepted

Terms & Conditions

  • EMD is ₹232,000 and must be submitted with bid

  • Lump-sum price inclusive of GST for services

  • Quantity/duration can be adjusted up to 25% pre/post contract issuance

Important Clauses

Payment Terms

Not explicitly stated in tender; payments governed by HPCL contract terms with lump-sum GST-inclusive pricing

Delivery Schedule

Delivery/fulfillment subject to contractual terms; termination rights exist for non-delivery or delays

Penalties/Liquidated Damages

Not explicitly defined; termination rights available for repeated failures or misrepresentation

Bidder Eligibility

  • Proven experience in POL gantry, housekeeping and maintenance services

  • Compliance with GST and integrity pact requirements

  • Ability to submit required HPCL-specific documents (GTC acceptance, delisting undertaking)

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Required Documents

1

Bidder Organization details

2

HPCL GST Declaration

3

Acceptance of GTC

4

HPCL Delisting declaration undertaking

5

Integrity pact

6

Conciliation clause

Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

What documents are required for HPCL housekeeping tender in 2025?

Bidders must submit Bidder Organization details, HPCL GST Declaration, Acceptance of GTC, HPCL Delisting declaration undertaking, Integrity pact, and Conciliation clause. These documents verify eligibility, GST compliance, and adherence to HPCL terms, ensuring a compliant submission for the POL TT Gantry and maintenance services tender.

How is the EMD amount of ₹232000 handled in HPCL tender 2025?

The EMD of ₹232,000 must accompany the bid as per HPCL ATC. It acts as security for performance and bid validity. Ensure the EMD is ready in the prescribed format and payable as directed in tender attachments; non-submission can lead to bid rejection.

What is the scope of services for POL TT Gantry and housekeeping tender?

The scope covers POL TT Gantry operations, housekeeping services, and ongoing maintenance. Bidders should prepare resources for on-site execution, compliance with HPCL terms, and timely delivery per contract terms, including any post-award quantity/duration adjustments up to 25%.

What are the delivery and termination conditions for the HPCL contract?

Delivery must meet the stipulated contract terms; non-delivery or delayed performance can trigger termination. The buyer reserves rights for contract termination for material term breaches, insolvency, or misrepresentation, ensuring HPCL can reallocate to compliant vendors promptly.

How to ensure GST compliance for HPCL tender submission?

Submit the HPCL GST Declaration and ensure GSTIN validity, applicable GST rates, and tax compliance for all services. This declaration confirms the bidder’s GST registration and proper tax handling, aligning with HPCL procurement requirements.

What is the 25% option clause in HPCL tender terms?

The option clause allows a 25% adjustment to contract quantity or duration before award and post-issuance. Bidders must accept revised figures if exercised, ensuring flexibility while maintaining contractual commitments and timely delivery of services.

What formats must be used for BGs in HPCL bidding?

BGs must follow tender-attached formats; GeM eBG formats are not accepted. Prepare the required bid bonds in the specified HPCL formats to avoid rejection, and ensure all documentation aligns with the tender attachments.

What are the main eligibility criteria for HPCL service tender 2025?

Eligibility includes demonstrated experience in POL gantry and housekeeping services, GST registration, submission of GST declaration, integrity pact, and delisting undertaking. Bidder must provide organization details and accept HPCL GTC; compliance with these criteria ensures bid viability.

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