GEM

Kharupetia College Facility Management Services Tender Assam 2025 – Security Services & Consumables Included Lump Sum

Bid Publish Date

12-Dec-2025, 1:22 pm

Bid End Date

22-Dec-2025, 5:00 pm

Location

DARRANG , ASSAM

Progress

Issue12-Dec-2025, 1:22 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 6

OFFICE MANAGEMENT FACILITY SERVICE OTHER SERVICE SERVICES TERMINAL COMPLEX FACILITY MANAGEMENT REAL ESTATE SERVICE

Tender Overview

Organization: Kharupetia College under the Higher Education Department, Assam. Procurement: Facility Management Services on a Lump Sum Basis including Security Services and consumables to be provided by the service provider within the contract cost. Location: Assam. Quantity/Scale: Not disclosed; contract appears to cover campus FM and security support. Value: Not disclosed. A key differentiator is the explicit quantity/duration adjustment up to 25% at contract issue and post-award, plus an Excess Settlement option for additional charges within a capped percentage. This tender reflects a bundled service model with consumables included, reducing on-site procurement complexity for the college.

Technical Specifications & Requirements

  • Category: Facility Management Services – Lump Sum; Security Services; Consumables included in contract cost
  • BoQ: No items listed; no detailed technical spec provided
  • Terms impacting delivery: Option Clause allows ±25% variation in quantity or duration; Excess Settlement enables additional charges up to a defined percentage; mandatory documentation via ATC ( uploaded )
  • Compliance cues: ATC document referenced; no explicit standards (IS/ISO) stated in available data
  • Context: Tender originates from the Assam Higher Education Department and targets a college-level FM and security service contract with bundled consumables.

Terms, Conditions & Eligibility

  • EMD: Amount not disclosed in the data; bidders should verify during submission
  • Delivery/Execution: 25% variation permitted at contract issue; later 25% cap; delivery timelines unspecified
  • Payment Terms: Not specified in the available data; ATC document may contain terms
  • Documents: GST Certificate, PAN Card, Experience Certificates, Financial Statements, EMD submission, Technical Compliance, OEM Authorizations
  • Warranty/Penalties: Not specified in data; ATC may govern post-award obligations
  • Other: Consumables included in contract cost; excess settlement option requires declaration and supporting documents

Key Specifications

    • Product/Service: Facility Management Services (Lump Sum) including Security Services and consumables
    • Category: Lump Sum FM; Security Services; Consumables included in contract cost
    • Contract Flexibility: ±25% variation in quantity or duration at contract issue
    • Pricing Mechanism: Excess Settlement enabling additional charges within approved percentage
    • Documentation: ATC document required; no detailed IS/ISO standards listed in available data

Terms & Conditions

  • EMD details are not disclosed and must be confirmed in ATC

  • 25% variation allowed in contract quantity or duration

  • Excess Settlement option permits extra charges with supporting documents

Important Clauses

Payment Terms

Details to be provided in ATC; tender allows lump-sum for FM with consumables; verify schedule in contract.

Delivery Schedule

Variation up to 25% permitted at contract issue; post-award changes limited to 25%.

Penalties/Liquidated Damages

Not specified in provided data; to be detailed in ATC or contract.

Bidder Eligibility

  • Experience in providing facility management and security services to educational institutions

  • Financial stability as evidenced by last 3 years’ financial statements

  • GST registration and PAN compliance; ability to supply bundled consumables

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar FM/security services

4

Financial statements (last 3 years)

5

EMD/Security deposit documentation (as applicable per ATC)

6

Technical bid documents demonstrating compliance with bundled services

7

OEM authorization certificates (if applicable)

8

ATC document references and any supplementary technical certificates

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for the facility management services tender in Assam?

Bidders should prepare the required documents listed in the terms; submit GST, PAN, financials, and experience certificates, along with OEM authorizations if applicable. Ensure ATC compliance and demonstrate capability to provide bundled consumables within a lump-sum contract, while accounting for a ±25% quantity/duration variation.

What documents are required for the Kharupetia College FM bid in Assam 2025?

Required documents include GST registration, PAN card, experience certificates for similar FM/security projects, last 3 years financial statements, EMD submission evidence, technical bid documents, OEM authorizations, and the ATC document referenced by the buyer.

What are the technical specifications for security services in this Assam tender?

No explicit IS/ISO standards are listed in the data. The tender specifies security services as a bundled item with consumables included in lump-sum cost; ATC governs technical compliance, so bidders should attach OEM and service capability documentation outlined in ATC.

When is the contract quantity variation permitted for this Assam FM tender?

Variation up to 25% in contract quantity or duration is allowed at the time of contract issue, with a subsequent cap of 25% on any changes after award, per the buyer’s option clause.

What is the excess settlement clause in this Assam college tender?

Excess Settlement allows bidders to include additional charges up to a specified percentage of the item-level total value, including addons; must declare applicability during invoice creation and provide mandatory supporting documents.

What payment terms should bidders expect for the lump-sum FM contract in Assam?

Payment terms are not specified in the available data and will be detailed in the ATC or final contract; bidders should await the ATC for schedule, milestones, and any advance or milestone payments.

What is included in consumables under this lump-sum FM contract in Assam?

Consumables are included in the contract cost, meaning the supplier must provide all required consumables as part of the lump-sum price; specific items are not detailed in available data and will be defined in the ATC.

How to verify eligibility criteria for the Assam college FM bid 2025?

Confirm eligibility by supplying experience in educational FM/security provisioning, financial health via statements, GST/PAN compliance, and ATC-specified compliance certificates; ensure OEM authorizations and security service capabilities are included.